Muratec M860, M840, M880 manual Checking the Number of Messages, Printing Voice Mail Box List

Page 68

Answering Machine

Checking the Number of Messages

It’s easy to find out how many messages are in your voice mail box:

1.Press program, 9, mode/enter, 9.

Set Voice Mail

2.Press mode/enter.

Select 01-10: 01

3.To check the number of messages in voice mail box 1, skip to step 4. Otherwise, use the numeric keypad to enter the designated voice mail box number. Make sure you use a leading zero for any box other than box 10.

4.Press mode/enter.

Passcode: ****

5.Use the numeric keypad to enter the four-digit passcode for access to the designated voice mail box. To move the cursor to a different digit, press one- touch a to move left or one-touch b to move right.

Passcode: 5891

6.When you have entered the passcode you want, press mode/enter.

7.If you’ve entered the correct passcode, you’ll see:

Rec./Play/Erase?

You may now proceed to step 8. However, if you’ve entered an incorrect passcode for this voice mail box, your fax machine will return to standby mode. This is how the fax protects voice mail box messages from unauthorized users. Go back to step 1 and repeat the operation.

8.Press mode/enter. For about two-and-a-half seconds, the fax will display the number of messages stored in the voice mail box you selected.

02

In this example, there were two messages stored.

9. Then your fax machine will return to the voice mail box standby display:

Rec./Play/Erase?

To continue using the voice mail box system, follow the appropriate instructions for the specific operation you want to perform. Otherwise, press stop to cease voice mail box operation and return the fax to standby.

Printing Voice Mail Box List

You can print a list of the messages in voice message box. The list includes the voice message box number, when the message was recorded, and whether the message is played.

To print a list of the voice message box:

1.Press program, 6, mode/enter, 7.

Print Voice Mail

2.Press mode/enter.

Erasing Voice Mail Box Messages

Because messages stored in a voice mail box are protected from the usual erasure process which deletes incoming messages and the memo, erasing voice mail box messages requires separate procedures.

Erasing one

To erase the message currently playing from your voice mail box, press erase.

Erasing all

To erase all the messages stored in your voice mail box:

1.Press program, 9, mode/enter, 9.

Set Voice Mail

2.Press mode/enter.

Select 01-10: 01

3.If you wish to erase the messages in voice mail box 1, skip to step 4. Otherwise, use the numeric keypad to enter the designated voice mail box number. Make sure you use a leading zero for any box other than box 10.

4.Press mode/enter.

Passcode: ****

5.Use the numeric keypad to enter the four-digit passcode for access to the voice mail box you’ve selected. If you wish to move the cursor to a different digit, press one-touch a to move left or one-touch b to move right.

Passcode: 5891

6.When you have entered the passcode you want, press mode/enter.

7.If you’ve entered the correct passcode, you’ll see:

4.9

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Contents M840 / M860 / M880 Operating Instructions Page Well come to your Muratec fax machine D61-90160-61 What’s in these operating instructions Getting StartedAppendix Getting Started What is a fax document? What is a fax number?What are resolution and greyscale? What’s inside in this sectionUnpacking Machine LayoutPage Control Panel M840 / M860 Model Page Control Panel M880 Model Page Program Key Program You’re in ControlIf we say press program, 7, mode/enter, 0, 8 mode/enter… Setting Up Voltage requirements and power consumptionPhone and Electrical Requirements Tips for UseConnecting the Handset, Telephone Line Cord and Power Cord Power cordInstalling Paper Word about PaperAdjusting Monitor and Ringer Volume To setting monitor volumeTo setting ringer volume Attaching a Second Telephone or Answering MachineUsing EasyStart to Enter Initial Settings EasyStartClearing Memory Press program, 7, mode/enter, 1Some thoughts on resolution, grayscale and contrast Entering a pause character when dialingSending Faxes Some GuidelinesHow to Insert a Document Sending a Fax with On-Hook Dialing or aHandset SendingCanceling automatic redial RedialingAutomatic redial Redialing manuallyReception Mode Tel Ready ModeFax Ready Mode Receiving FaxesWhat if you answer a fax call? Ready ModeSilent fax operation in T/F Ready mode Detection of silent fax machines Ans Ready ModeUsing an answering machine with your fax machine Low-Paper Warning Fax paper replacementBeing Called Display Telephone Features RedialHold On-hook DialingPress program, 6, mode/enter, contrast/cancel, mode/enter Making CopiesSearching and dialing through a Caller ID from memory Printing the Caller ID ListBeyond the Basics Beyond the Basics Setting the Primary Resolution Mode Setting the Number of RingsSet Silent Mode Getting everything just the way you want itPrint User Settings Press program, 6, mode/enterAutodialer Autodialer basicsUsing One-Touch Numbers Entering or changing a one-touch numberOne-touch fax dialing Press program, 7, mode/enterUsing Speed-Dial Numbers One-touch phone dialingErasing a one-touch number Printing a one-touch listFax dialing via speed-dial Phoning via speed-dialErasing a speed-dial number Press speed dialEasyDial directory dialing Printing a speed-dial listWhat if an EasyDial call doesn’t go through? Press program, 6, mode/enter, 3, mode/enterBroadcasting Relay Broadcast InitiationReviewing or Canceling a Delayed Command Delayed TransmissionSetting up a Delayed Transmission Printing a List of Delayed Command Press program, 6, mode/enter, 5, mode/enterDatabase Polling PollingRegular Polling Press program, 2, mode/enter Limiting Polling Access to Your Fax MachineOther Side of the Coin Being Polled Special Features CoverEntering the Cover Page Message Print CoverSetting the Alarm Clock Confirmation ReportsSet Activity Journal Call RequestSecurity PasscodeTX Protection Activating TX protectionUsing your fax machine during TX protection Block Junk FaxSecureMail Transmission Press program, 4, mode/enterScramble Feature Scramble the Copying DocumentUnscramble the Document Scramble the Received DocumentClear Scramble Box Press program, 8, mode/enter Beyond the Basics SmartPort SmartPort Preview of the Plug-in SmartPort fax/computer connectivitySmartPort Requirements for Your Computer Making the SmartPort Connection To Turn the SmartPort On or OffScanning from Your Fax Machine to Your Computer Printing from Your Computer to Your Fax MachineSending Faxes with Your Computer SmartPort Answering Machine Answering Machine Setting up Your Answering Machine Answering Machine ModeSetting recording time Turning on answering machine modeTurning off answering machine mode Outgoing messages ---- and why you have twoRecording Your Outgoing Messages Recording or Replacing the first outgoing messagePlaying the second outgoing message Playing the first outgoing messageRecording / Replacing the second outgoing message Playing or Erasing the Memo and Messages Playing the Memo and MessagesErasing the Memo and Messages MemoRec.Time 59sec Rec.Time 58sec Creating Voice Mail Boxes or Changing Passcodes Recording a Message to a Voice Mail BoxPlaying Messages Stored in a Voice Mail Box Erasing Voice Mail Box Messages Checking the Number of MessagesPrinting Voice Mail Box List Accessing Your Voice Mail Box Remotely Remote Access Creating or Changing the Remote Access PasscodeRemote Access Features Accessing Your Fax RemotelyPlaying or Stopping the playing of messages remotely 1, # Repeating a message remotely 2, #Skipping a message remotely 3, # Recording your first outgoing message remotely 4, #Remote Access to Voice Mail Box System Selecting answering machine mode remotelyDisabling remote selection of answering machine mode Accessing your voice mail box remotelyToll Saver Setting the pager number PagingTurning on paging Turning off pagingBranch telephone detection Accessing your fax when you’re pagedPlayback Order Answering Machine Just in Case… Just in Case… If a Recording Paper Jam Clearing Paper JamsIf an Original Document Jams Alarm LCD Error MessagesError Codes Error reportsKinds of error code Specific errorsSet remote diagnostics Check Messages printoutsCleaning Tips Corrective CleaningCaring for Your Fax Machine Air ventsThermal head and platen roller Shushing an Error Alarm Common QuestionsGeneral Questions Sending FaxesTelephone Features ReportsReceiving Faxes PollingHow Your Fax Machine Works Just in Case Appendix Specifications Appendix
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