Oki 5400 manual User’s Guide

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See Receiving Confidential Faxes in Advanced Operations. Make sure the person sending you the fax knows the correct mail box number.

Your fax machine will not poll a remote fax machine. Call the person at the remote fax machine and make sure that they have loaded documents and set their fax machine in polling transmission mode. Check also if their fax machine uses either standard polling transmission or ITU polling transmission.

Your fax machine is connected to a PBX and you can not dial out. You

must enter your access digit before the telephone number for each number that you dial or program into your machine. Also, your fax machine must be programmed for PBX operation before it will work. See Connecting to a PBX in Installation.

You want to answer an external telephone but your fax machine

always answers first. If you are using an external telephone, change the user function setting for ring response on your fax machine. See Programming.

Your received faxes sometimes look distorted. If the document received is wider or longer than the paper you have loaded into your paper tray, your fax machine automatically reduces either the width or the length of the document to fit on your paper. This type of problem could also be communication related.

You are constantly receiving unsolicited advertising on your fax

machine. Try using the closed network function. See Receiving Faxes in Basic Operations.

Your fax machine does not immediately switch to TEL mode when

you make or receive a voice call. Try pressing the Stop key. Your fax machine will return to standby mode so that you can converse. This condition may happen infrequently due to telephone line conditions, or the type of external telephone used. If this problem happens often, consult your service representative.

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Contents Okifax Page Preface Energy Star Table of Contents Dial Directories Advanced Operations Specifications Safety Installation hintsGeneral Operation & maintenance Toner cartridge & image drum handling Emergency first aidUser’s Guide Features IntroductionProduct options Memory expansionSecond paper cassette PC interface boardUser’s Guide Component Identification What you should receiveComponents One Touch KeypadControl Panel Control panel keys & indicators English User’s Guide English Using one touch keys for dialling One touch keypadUsing one touch keys for selecting functions & programming Signal tones Getting started InstallationWhere to install your fax machine UnpackingSetting up Installing document stackerInstalling toner cartridge English Connecting telephone line Installing external handset Connecting external telephone or answering machine Connecting power Loading paper Return the tray to the slot. Push it forward until it locks Answering mode options Setting time & dateSetting answering mode AdjustmentEnglish Changing answering mode Fax machine identificationSetting fax machine identification Data PRGSetting forwarding number Setting language Connecting to a PBXLanguage Parameter Enter 4DIGITSDial Directories One touch keysProgramming Enter the main fax number as follows One touch parameters Chain diallingTouch Param Auto dial numbers Groups Add Auto Dial location Document size Basic OperationsPreparing documents Multiple page documentsLoading documents Document Type Resolution Sending faxes to single locationSearch key dialling Real-time diallingRedialling Receiving faxes manually Confirming resultsStopping transmissions No paper reception Receiving faxes into memoryMemory reception No toner receptionCancelling messages stored in memory Rejecting unsolicited fax messagesPower failures & memory Making copiesMaking copies using manual paper feeder Using voice request Initiating voice request Answering voice requestUser’s Guide Advanced Operations Sending faxes to multiple locationsDelayed sending of faxes Sending delayed fax from document feederSending delayed fax from memory FeedertxCancelling delayed transmissions Confidential faxes Sending confidential faxesSelect Location Password PRG Receiving confidential faxesCreating confidential mailbox Changing password or closing mailbox Relay broadcasting Printing confidential faxesRelay initiating station Relay broadcast report Relay PasswordRelay key station Initiating relay broadcastsPolling Polling transmissionDual access Polling receptionWhile sending faxes While receiving faxes While making copiesWhile printing reports Viewing your current settings Customising features & operationsUser function settings ProgrammingUser function settings list English User’s Guide Dial parameter settings Changing user function settingsDial parameter settings list Changing dial parameter settings Service function settings Service function settings listEnglish User’s Guide Reports Understanding reportsActivity report Broadcast confirmation report Telephone directoryConfiguration report Message confirmation reportConfidential reception report Broadcast entry report Power outage reportPrinting reports Printing message confirmation reportResult codes Codes used in reportsPrinting other reports Communication codesUser’s Guide Problem Solving Clearing document jamsClearing printer paper jams Push User’s Guide Replacing toner cartridge User’s Guide English Replacing image drum unit Push Reading print counters Drum CountProblem checklist User’s Guide Have correctly loaded your document face down User’s Guide Specifications Category SpecificationsUser’s Guide