Oki 5400 manual Fax machine identification, Changing answering mode

Page 38

Changing answering mode

Follow these instructions to change the answering mode on your fax machine.

1.Press the Auto Rec key. Your fax machine displays your current answering mode.

2.Press the Auto Rec key again. Your fax machine switches to the next answering mode.

3.Continue pressing the Auto Rec key until the answering mode you want appears on the display. After a short pause, your fax machine programs the new answering mode and returns to standby mode displaying the new answering mode setting.

Fax machine identification

Fax machines use the information you will enter here to identify themselves during communications. In most countries programming this information into your fax machine is a legal requirement. The information you will enter here includes:

TSI/CSI: This is the telephone number of your fax machine. This number appears on displays and reports of other fax machines you are communicating with. This number may also be printed at the top of faxes you send to other fax machines.

Sender ID: This is a descriptive title and is usually the location of your fax machine or the name of your company or office. The Sender ID is printed at the top of every fax you send. You can enter up to 32 characters. The first 16 characters of your Sender ID will also be used as your Personal ID, which may appear on the displays or reports of other fax machines you are communicating with.

Call Back Number: The Call Back Number is a telephone number (not a fax number) which the operator of the remote machine can use to reach you. If you use the voice request function while you are transmitting to another fax machine and no one is there to answer, your fax machine will automatically send a cover letter with a call back message. The call back message is printed in a separate sheet with the message “Please call back” and a telephone number where you can be reached. The call back number entered here is the number that appears on the call back message.

30	User’s Guide

Image 38

Contents Okifax Page Preface Energy Star Table of Contents Dial Directories Advanced Operations Specifications General SafetyInstallation hints Operation & maintenance Toner cartridge & image drum handling Emergency first aidUser’s Guide Features IntroductionProduct options Memory expansionSecond paper cassette PC interface boardUser’s Guide Component Identification What you should receiveComponents One Touch KeypadControl Panel Control panel keys & indicators English User’s Guide English Using one touch keys for dialling One touch keypadUsing one touch keys for selecting functions & programming Signal tones Getting started InstallationWhere to install your fax machine UnpackingInstalling toner cartridge Setting upInstalling document stacker English Connecting telephone line Installing external handset Connecting external telephone or answering machine Connecting power Loading paper Return the tray to the slot. Push it forward until it locks Answering mode options Setting time & dateSetting answering mode AdjustmentEnglish Changing answering mode Fax machine identificationSetting fax machine identification Data PRGSetting forwarding number Language Setting languageConnecting to a PBX Parameter Enter 4DIGITSProgramming Dial DirectoriesOne touch keys Enter the main fax number as follows Touch Param One touch parametersChain dialling Auto dial numbers Groups Add Auto Dial location Document size Basic OperationsPreparing documents Multiple page documentsLoading documents Document Type Resolution Sending faxes to single locationRedialling Search key diallingReal-time dialling Stopping transmissions Receiving faxes manuallyConfirming results No paper reception Receiving faxes into memoryMemory reception No toner receptionCancelling messages stored in memory Rejecting unsolicited fax messagesPower failures & memory Making copiesMaking copies using manual paper feeder Using voice request Initiating voice request Answering voice requestUser’s Guide Advanced Operations Sending faxes to multiple locationsDelayed sending of faxes Sending delayed fax from document feederSending delayed fax from memory FeedertxCancelling delayed transmissions Select Location Confidential faxesSending confidential faxes Creating confidential mailbox Password PRGReceiving confidential faxes Changing password or closing mailbox Relay initiating station Relay broadcastingPrinting confidential faxes Relay broadcast report Relay PasswordRelay key station Initiating relay broadcastsPolling Polling transmissionWhile sending faxes Dual accessPolling reception While printing reports While receiving faxesWhile making copies Viewing your current settings Customising features & operationsUser function settings ProgrammingUser function settings list English User’s Guide Dial parameter settings Changing user function settingsDial parameter settings list Changing dial parameter settings Service function settings Service function settings listEnglish User’s Guide Activity report ReportsUnderstanding reports Broadcast confirmation report Telephone directoryConfidential reception report Configuration reportMessage confirmation report Broadcast entry report Power outage reportPrinting reports Printing message confirmation reportResult codes Codes used in reportsPrinting other reports Communication codesUser’s Guide Problem Solving Clearing document jamsClearing printer paper jams Push User’s Guide Replacing toner cartridge User’s Guide English Replacing image drum unit Push Reading print counters Drum CountProblem checklist User’s Guide Have correctly loaded your document face down User’s Guide Specifications Category SpecificationsUser’s Guide