Oki 5400 manual Receiving confidential faxes, Creating confidential mailbox, Password PRG

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6.Select your location as follows.

To Select Using	Do This

One Touch key	Press the One Touch key. Lift the main One Touch
	keypad to access One Touch keys 16 to 30.

Auto Dial number	Press the Auto Dial key, then enter the two digit
	Auto Dial number on the numeric keypad.

A number dialled on the numeric keypad	Dial as you would on a normal telephone.

Note:

You cannot send a confidential fax to a group or multiple individual locations.

7.Press the Start key and your fax machine will begin sending the fax.

Receiving confidential faxes

Before you can receive confidential faxes, you have to create a confidential or personal mailbox on your fax machine that is password protected (see below). You then have to tell the person sending the confidential fax your mailbox number

When your fax machine receives a confidential message, it will store the message unprinted in the mailbox (in memory) until you enter a password. Your fax machine can have a maximum of 16 mailboxes.

Creating confidential mailbox

Create a confidential or personal mailbox on your fax machine as follows:

1.Press the Select Function key.

2.Press the 9/User Program One Touch key. The display shows 1:FUNC. PROGRAMMING.

3.Using the numeric keypad, press 5. The display shows 5:MAIL

PASSWORD PRG.

4. Press the YES key. The display shows MAIL BOX NO. [

].

5.Using the numeric keypad, enter the two digit number of the mail box you want to use.

Note:

If the mail box has been previously programmed and a message is currently stored in the mail box, the fax machine will not allow you to access the mail box. An

58	User’s Guide

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Contents Okifax Page Preface Energy Star Table of Contents Dial Directories Advanced Operations Specifications Safety Installation hintsGeneral Operation & maintenance Toner cartridge & image drum handling Emergency first aidUser’s Guide Features IntroductionProduct options Memory expansionSecond paper cassette PC interface boardUser’s Guide Component Identification What you should receiveComponents One Touch KeypadControl Panel Control panel keys & indicators English User’s Guide English Using one touch keys for dialling One touch keypadUsing one touch keys for selecting functions & programming Signal tones Getting started InstallationWhere to install your fax machine UnpackingSetting up Installing document stackerInstalling toner cartridge English Connecting telephone line Installing external handset Connecting external telephone or answering machine Connecting power Loading paper Return the tray to the slot. Push it forward until it locks Answering mode options Setting time & dateSetting answering mode AdjustmentEnglish Changing answering mode Fax machine identificationSetting fax machine identification Data PRGSetting forwarding number Setting language Connecting to a PBXLanguage Parameter Enter 4DIGITSDial Directories One touch keysProgramming Enter the main fax number as follows One touch parameters Chain diallingTouch Param Auto dial numbers Groups Add Auto Dial location Document size Basic OperationsPreparing documents Multiple page documentsLoading documents Document Type Resolution Sending faxes to single locationSearch key dialling Real-time diallingRedialling Receiving faxes manually Confirming resultsStopping transmissions No paper reception Receiving faxes into memoryMemory reception No toner receptionCancelling messages stored in memory Rejecting unsolicited fax messagesPower failures & memory Making copiesMaking copies using manual paper feeder Using voice request Initiating voice request Answering voice requestUser’s Guide Advanced Operations Sending faxes to multiple locationsDelayed sending of faxes Sending delayed fax from document feederSending delayed fax from memory FeedertxCancelling delayed transmissions Confidential faxes Sending confidential faxesSelect Location Password PRG Receiving confidential faxesCreating confidential mailbox Changing password or closing mailbox Relay broadcasting Printing confidential faxesRelay initiating station Relay broadcast report Relay PasswordRelay key station Initiating relay broadcastsPolling Polling transmissionDual access Polling receptionWhile sending faxes While receiving faxes While making copiesWhile printing reports Viewing your current settings Customising features & operationsUser function settings ProgrammingUser function settings list English User’s Guide Dial parameter settings Changing user function settingsDial parameter settings list Changing dial parameter settings Service function settings Service function settings listEnglish User’s Guide Reports Understanding reportsActivity report Broadcast confirmation report Telephone directoryConfiguration report Message confirmation reportConfidential reception report Broadcast entry report Power outage reportPrinting reports Printing message confirmation reportResult codes Codes used in reportsPrinting other reports Communication codesUser’s Guide Problem Solving Clearing document jamsClearing printer paper jams Push User’s Guide Replacing toner cartridge User’s Guide English Replacing image drum unit Push Reading print counters Drum CountProblem checklist User’s Guide Have correctly loaded your document face down User’s Guide Specifications Category SpecificationsUser’s Guide