Oki 5400 manual Confidential faxes, Sending confidential faxes, Select Location

Page 65

3.Press the YES key to cancel the delayed transmission that is displayed. If more than one delayed transmission has been programmed into your fax machine, press the NO key until the location of the delayed transmission you want to cancel appears, then press the YES key to cancel.

4.If the delayed transmission was a feeder transmission, press the Stop key again to remove the document from the document feeder.

Confidential faxes

English

Fax machines are often placed in public places where anyone can look through received faxes. To overcome this, use the confidential fax feature when sending and/or receiving confidential faxes.

You can send and receive confidential faxes to/from other Okifax machines with personal mail boxes. However, the International Telecommunications Union (ITU) has now created a worldwide standard that uses ITU sub-addressing to allow fax machines or PC fax software from different manufacturers to send and receive confidential faxes.

When sending confidential faxes, you must know in advance the mail box number, or ITU sub-address, of the recipient you are sending the message to. Ask the person who is receiving the fax to tell you their mail box number, or ITU sub-address.

A receiving fax machine stores the message in a confidential mail box or ITU sub-address protected by a password and will not print any confidential faxes until the correct password is entered.

Sending confidential faxes

1.Load your documents.

2.Press the Select Function key.

3.Press the 3/Confidential TX One Touch key. The display will ask you to enter the number of a confidential mail box, or ITU sub- address, on the receiving fax machine.

4.Using the numeric keypad, enter the number of the confidential mail box you are transmitting to.

5.Press the YES key to confirm your entry. The display shows

SELECT LOCATION.

Advanced Operations

57

Image 65

Contents Okifax Page Preface Energy Star Table of Contents Dial Directories Advanced Operations Specifications General SafetyInstallation hints Operation & maintenance Emergency first aid Toner cartridge & image drum handlingUser’s Guide Introduction FeaturesMemory expansion Product optionsPC interface board Second paper cassetteUser’s Guide What you should receive Component IdentificationOne Touch Keypad ComponentsControl Panel Control panel keys & indicators English User’s Guide English One touch keypad Using one touch keys for diallingUsing one touch keys for selecting functions & programming Signal tones Where to install your fax machine InstallationGetting started UnpackingInstalling toner cartridge Setting upInstalling document stacker English Connecting telephone line Installing external handset Connecting external telephone or answering machine Connecting power Loading paper Return the tray to the slot. Push it forward until it locks Setting answering mode Setting time & dateAnswering mode options AdjustmentEnglish Fax machine identification Changing answering modeData PRG Setting fax machine identificationSetting forwarding number Language Setting languageConnecting to a PBX Enter 4DIGITS ParameterProgramming Dial DirectoriesOne touch keys Enter the main fax number as follows Touch Param One touch parametersChain dialling Auto dial numbers Groups Add Auto Dial location Preparing documents Basic OperationsDocument size Multiple page documentsLoading documents Sending faxes to single location Document Type ResolutionRedialling Search key diallingReal-time dialling Stopping transmissions Receiving faxes manuallyConfirming results Memory reception Receiving faxes into memoryNo paper reception No toner receptionRejecting unsolicited fax messages Cancelling messages stored in memoryMaking copies Power failures & memoryMaking copies using manual paper feeder Using voice request Answering voice request Initiating voice requestUser’s Guide Sending faxes to multiple locations Advanced OperationsSending delayed fax from document feeder Delayed sending of faxesFeedertx Sending delayed fax from memoryCancelling delayed transmissions Select Location Confidential faxesSending confidential faxes Creating confidential mailbox Password PRGReceiving confidential faxes Changing password or closing mailbox Relay initiating station Relay broadcastingPrinting confidential faxes Relay key station Relay PasswordRelay broadcast report Initiating relay broadcastsPolling transmission PollingWhile sending faxes Dual accessPolling reception While printing reports While receiving faxesWhile making copies User function settings Customising features & operationsViewing your current settings ProgrammingUser function settings list English User’s Guide Changing user function settings Dial parameter settingsDial parameter settings list Changing dial parameter settings Service function settings list Service function settingsEnglish User’s Guide Activity report ReportsUnderstanding reports Telephone directory Broadcast confirmation reportConfidential reception report Configuration reportMessage confirmation report Printing reports Power outage reportBroadcast entry report Printing message confirmation reportPrinting other reports Codes used in reportsResult codes Communication codesUser’s Guide Clearing document jams Problem SolvingClearing printer paper jams Push User’s Guide Replacing toner cartridge User’s Guide English Replacing image drum unit Push Drum Count Reading print countersProblem checklist User’s Guide Have correctly loaded your document face down User’s Guide Category Specifications SpecificationsUser’s Guide