Ricoh FAX1400L manual Storing and Editing a Group of Fax Numbers Function, Groups

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Holsten1AE_Basic_FM.book Page 26 Monday, November 6, 2000 8:10 PM

Setup

Storing and Editing a Group of Fax Numbers (Function 33)

3

26

❖Groups

If you often broadcast messages to the same set of destinations, you can combine these numbers into a group. Then just select the group and each number will be dialed in sequence automatically.

You can register the following items in a Group:

•Destination fax numbers

•Group name (up to 20 charac- ters)

You can enter destination numbers by Quick Dial keys, Speed Dials, or Ten keys.

Note

❒You can register up to 3 Groups.

❒The combined maximum number of destinations you can register in all Groups is 90.

❒The number of destinations that can be registered with the ten keys depends on how the ma- chine is used. In theory you can register up to a combined maxi- mum of 49 destinations with the ten keys for all groups. Howev- er, if you register 49 items with the ten keys, Memory Transmis- sion becomes unavailable. Only register up to 48 items with the ten keys.

❒The maximum number of desti- nations you can register in a Group is 30.

❒If you register the same destina- tion more than once with a Speed Dial or Quick Dial in Groups, it is only counted as one item. However, if you regis- ter two or more identical desti- nations with the ten keys they will be counted as two or more items.

❒If all destinations are different, you may not be able to store 30 destinations in a Group.

❒Print the Group Dial List and keep it when you register or change destinations. See Chap- ter 6, “Lists You Can Print Out Yourself” in the Advanced Fea- tures manual.

❒How to count numbers

	Registered items	Total Numbers
		Total Numbers

1	Quick Dial: [01], [03], [05]
Group	Quick Dial: [01], [03], [05]
	Speed Dial: [01], [02], [10]
	Ten Key: 0312345678
		10 numbers

Group 2	Quick Dial: [01], [05]
	Speed Dial: [01], [02], [08]
	Ten Key: 0312345678,
	0451119999

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Contents FAX1400L Introduction How to Read This Manual SymbolsPreparation LimitationTable of Contents Troubleshooting Page Manuals for this machine Basic Features This ManualAdvanced Features Troubleshooting InstallationMaintaining Your Machine AppendixPart Names Front ViewOptional Card Insertion Slots Power Socket Front Unit Release TabRear View Reception Mode key Resolution keyOperation Panel Speed Dial keyFunction key Copy keyStop key Start keySymbols and Conventions Used in This Manual ProceduresThis Corresponds to LCD Display DocumentsIntroduction Immediate Transmission Types of TransmissionMemory Transmission Suitable Document Types Memory Transmission and Immediate Transmission Memory TransmissionReady SET DOC. or Dial noTransmit OPTIONi Dial FAX NumberTransmit Y/START 5551234kkkkkkkkkkkkk Display will look like thisTransmit DIAL/START Dial Next FAX Number 555123498% Press the Yes key to enter an- other numberCanceling a Memory Transmission File NO.027Stop & CLR FILE? Y/N File NO.kkk KPAD/hi Print LISTh/SEARCHiMake sure that the machine is in standby mode Immediate TransmissionDialing While dialing or during transmissionDocuments Open the operation panel aThen insert the document un Til the paper end touches the proResolution Very Fine Detail FaxingAuto mode Connecting to a Telephone An- swering Machine TAMFax mode Telephone modeSwitching Between Auto, Fax, and Telephone Mode Receive ModeReceive Mode FAX IFAX TEL AutoFaxing Initial Settings and Adjustments Initial Settings FunctionNEXTi SET OWN NameSET Pstn Access no OWN Name ABCOWN Name OWN Name ABC Y/NStoring and Editing Fax Numbers Functions 31 Program LABEL?NEW Attaching the Quick Dial SheetQuick Dial Label B01KPAD/N kkkkkkkkkkkkkkkkkkkk B01 KPAD/Y/N 212551234kkkkkkkkkkkB01Y/N B01Storing and Editing a Group of Fax Numbers Function GroupsGroup QUICK/N PrintGroup QUICK?Erasing Groups Group Program QUICK?Group Program LABEL? ClearedProgramming the Group Key A10 PROGRAM? Y/hiA10Y/N Program Group KEY?Entering Symbols Enter numbers using the ten key padEntering Characters Entering NumbersWild Cards Setup Loading Paper into the Paper Tray Meaning of the limit markTroubleshooting Adjusting The Volume and Sounds The Machine Makes Function Adjust VolumeMAX BuzzerIf an Indicator Lights on the Operation Panel Communication Problems Error Press Stop KEYClearing a Document Jam Open the operation panelClearing a Copy, Fax, or Print Jam Inside the MachinePull out the toner cartridge Pull the blue release lever back to its original positionClose the Front Unit When Paper Will Not FeedInstall the toner cartridge into the machine Troubleshooting Error Messages No File ExistsWcheck Paper Size Solutions to Common Problems Problem Required ActionTransmission Rectly. See P.11 Memory Transmission Clear Original appears Correctly. See P.33 Loading Paper into the Paper Tray Index FAX Header FAX Number Memo Means Power ON. b means Power OFF Overseas Affiliates