HP 2140 Fax manual Care and maintenance, Print cartridge information, View ink level

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6 Care and maintenance

This chapter contains information about changing print cartridges, maintaining your HP Fax, the menu settings, error messages, and troubleshooting.

Print cartridge information

The print cartridge life is very sensitive to the content of received faxes or copies you make. To increase its life, we recommend you follow the instructions below:

•Always use the HP 701 (CC635A) black inkjet print cartridge.

NOTE: Your HP Fax was shipped with a starter ink cartridge. Replace the starter cartridge when it runs out of ink with the HP 701 cartridge.

•DO NOT unpack the cartridge until you are ready to use it.

•Store it in the same environment as the fax machine.

•If you have unpacked the cartridge but are not using it, store it in an airtight plastic bag.

•DO NOT leave it exposed for an extended period.

•DO NOT refill the cartridge. The warranty will not cover damage caused by using refilled cartridges.

View ink level

When using the 17ml print cartridge, your machine allows you to check the amount of ink remaining. To view the current ink level:

1.Press Menu repeatedly until TOOLS appears and press OK.

2. Scroll to View Ink Level by pressing

and press OK.

The machine displays a fractional number. For examples, 1/8 means that ink is low and you need to replace the cartridge. 8/8 means that a new cartridge is installed.

NOTE: If the print cartridges were used before being installed in the HP Fax, the estimated ink levels may be inaccurate or unavailable.

NOTE: If the HP Fax is low on ink (ink level is 1/8), new faxes that come in will not be printed. They will be stored in memory. You must manually print the faxes from memory (see Reprinting faxes on page 36) until you replace the ink cartridge (see Replace the print cartridge on page 39).

TIP: If memory become full before the print cartridge is replaced, the HP Fax will stop answering the phone. Be sure to print the faxes out of memory regularly if you do not immediately replace the ink cartridge.

38 Care and maintenance

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Contents HP 2140 Fax series HP 2140 Fax series Safety information Contents Advanced faxing Additional featuresFeature reference Index Care and maintenanceSpecifications and regulatory information Load paper Quick startSend a fax Load documents to fax or copyMake a copy Receive a faxMake a telephone call HP Fax basics HP Fax featuresParts of the HP Fax HP 2140 FaxControl Panel of HP Fax Label Icon Name and Description CancelRedial/Pause Start Starts a fax jobBasic FAX Basic FAX menu Option SettingsOverview of menu options Advanced FAX menu Document resolution and contrast for a single copy onSet document resolution and contrast for a single copy on Loudspeaker Ready modeNavigate the menus Tools menuEnter dates, times, text, and telephone numbers Press Result Most text fieldsKey Produces Fax header telephone number Speed dialingStore a number in the phone book KeyDial from the phone book Print the phone bookDocument types and sizes Paper types and sizesDo not try to send documents that are Set document resolution and contrast for a single copyRinger volume Adjust volumeSpeaker volume Automatic fax redialSet rings to answer Additional featuresBlock junk fax numbers Use Caller IDFavorites Distinctive ring Drpd Image TCRSet up distinctive ring Drpd answer mode Answer/receive modeTeach the HP Fax the ring pattern UseSee Set rings to answer on FAXBroadcasting Delayed faxAdvanced faxing Polling Setting send pollingPolling another fax to receive To cancel the scheduled jobForward faxes Start Date&Time will display Alarm sounds Feature referenceSet the date and time Turn on and off soundsSet the fax header information Silent modePrint reports Key soundsReprinting faxes on Report name ContentReports you can print It will Reprinting faxesClearing memory Redial a number in memory View ink level Care and maintenancePrint cartridge information Replace the print cartridge Access CartridgePrint the self test Replace the print cartridge Document jams during transmission Clear jammed documents and paperPaper jams during printing To clear document jamClean the contacts Press Access Cartridge Clean the print cartridgeMaintain the print cartridge Wipe the print cartridge contactsClean the cartridge carrier contacts Clean the document scanner area Adjust the scanner Display Status/Solution LCD error messagesAdjust the scanner on Reprinting faxes on page 36 and see Clearing memory onTransmission on Memory ReceivedFax problems TroubleshootingProblem Solution See Paper jams during printing onDocument scanner area on Print cartridge on Print quality problemsSee To cancel the scheduled job on Paper feeding problems Paper size Dimensions Paper weight Specifications and regulatory informationAcceptable documents Single sheet Or more sheetsSpecification Product specificationsPrint cartridge HP 701 black inkjet print cartridge CC635AYES Sample of ITU #1 test chart reduced to 60.5% Environmental product stewardship program Regulatory model identification number Regulatory noticesFCC statement Automatic DialersBefore calling customer support Use Hewlett-Packard support servicesFor non-European customers Page Declaration of Conformity Declaration of conformityHewlett-Packard Limited Warranty Statement Index Page Page CM721-90001

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