HP 2140 Fax manual Print the phone book, Dial from the phone book

Page 22

Speed dialing

•If you want a pause between numbers (for example, when entering an access code where you need to wait for a second dial tone), press Redial/Pause. A P appears in the display. For a longer pause, simply press Redial/Pause again.

• If you make a mistake while entering a number, use	to move the cursor
under the digit, then enter the correct digit.

•Cancel will backspace delete in the field.

•Holding down Cancel will clear the whole field.

4.Enter the name (up to 20 characters) and press OK.

If you do not want a name, just skip this step by pressing OK.

TIP: If you have subscribed to a Caller ID service, we recommend that you enter

aname.

5.Press Cancel to exit.

Print the phone book

1.Press Menu repeatedly until REPORTS appears and press OK.

2. Press

until Phonebook displays and press OK.

Dial from the phone book

Dialing works the same for both faxes and telephone calls. If a document is loaded in the document feeder, the HP Fax sends the fax.

One-touch dialing

SPress and hold the number (0 through 9) on the phone pad.

You can refer to the number assigned to each code by printing the phone book. See Print the phone book on page 19.

Phone book dialing

You can search the entire phone book to find the number you want to dial.

Search sequentially through the phone book

1.Press Speed Dial button once and when Search & Dial appears, press OK.

2. Press to move upward or downward through the directory until you find the number you want.

3.When the number you want appears in the display, press Start to dial.

Search for a particular first letter

1.Press Speed Dial button once and when Search & Dial appears, press OK.

2.Press the phone pad button labelled with the letter you want to find.

•For example, if you want to find the name ‘NEW YORK’, press the 6 button, which is labelled with ‘MNO’.

•The machine finds the closest entry.

•If the machine cannot find a name that begins with the given letter, the machine shows the message Not Found.

3.When the name and number you want appears in the display, press Start.

HP Fax basics

19

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Contents HP 2140 Fax series HP 2140 Fax series Safety information Contents Feature reference Additional featuresAdvanced faxing Specifications and regulatory information Care and maintenanceIndex Quick start Load paperLoad documents to fax or copy Send a faxReceive a fax Make a copyMake a telephone call HP Fax features HP Fax basicsHP 2140 Fax Parts of the HP FaxControl Panel of HP Fax Redial/Pause CancelLabel Icon Name and Description Start Starts a fax jobBasic FAX Overview of menu options Option SettingsBasic FAX menu Set document resolution and contrast for a single copy on Document resolution and contrast for a single copy onAdvanced FAX menu Navigate the menus Ready modeLoudspeaker Tools menuEnter dates, times, text, and telephone numbers Key Produces Most text fieldsPress Result Store a number in the phone book Speed dialingFax header telephone number KeyPrint the phone book Dial from the phone bookPaper types and sizes Document types and sizesSet document resolution and contrast for a single copy Do not try to send documents that areSpeaker volume Adjust volumeRinger volume Automatic fax redialAdditional features Set rings to answerUse Caller ID Block junk fax numbersFavorites Image TCR Distinctive ring DrpdTeach the HP Fax the ring pattern Answer/receive modeSet up distinctive ring Drpd answer mode UseFAX See Set rings to answer onAdvanced faxing Delayed faxBroadcasting Setting send polling PollingForward faxes To cancel the scheduled jobPolling another fax to receive Start Date&Time will display Set the date and time Feature referenceAlarm sounds Turn on and off soundsPrint reports Silent modeSet the fax header information Key soundsReports you can print Report name ContentReprinting faxes on Clearing memory Reprinting faxesIt will Redial a number in memory Print cartridge information Care and maintenanceView ink level Print the self test Access CartridgeReplace the print cartridge Replace the print cartridge Paper jams during printing Clear jammed documents and paperDocument jams during transmission To clear document jamMaintain the print cartridge Clean the print cartridgeClean the contacts Press Access Cartridge Wipe the print cartridge contactsClean the cartridge carrier contacts Clean the document scanner area Adjust the scanner Adjust the scanner on LCD error messagesDisplay Status/Solution Reprinting faxes on page 36 and see Clearing memory onMemory Received Transmission onProblem Solution TroubleshootingFax problems See Paper jams during printing onDocument scanner area on See To cancel the scheduled job on Print quality problemsPrint cartridge on Paper feeding problems Acceptable documents Specifications and regulatory informationPaper size Dimensions Paper weight Single sheet Or more sheetsPrint cartridge Product specificationsSpecification HP 701 black inkjet print cartridge CC635AYES Sample of ITU #1 test chart reduced to 60.5% Environmental product stewardship program Regulatory notices Regulatory model identification numberAutomatic Dialers FCC statementFor non-European customers Use Hewlett-Packard support servicesBefore calling customer support Page Declaration of conformity Declaration of ConformityHewlett-Packard Limited Warranty Statement Index Page Page CM721-90001

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