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Brother DCP1200 manual Using ScanSoft PaperPort and ScanSoft TextBridge For Windows Only

Models: DCP1200

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Using ScanSoft™ PaperPort ® and ScanSoft ™ TextBridge® (For Windows® Only)

Using ScanSoft™ PaperPort ® and ScanSoft ™ TextBridge® (For Windows® Only)

ScanSoft™ PaperPort® for Brother

If you have an Apple New Power Macintosh G3 or iMac, you will not be using PaperPort® and ScanSoft™ TextBridge® . Instead, you will be using the Brother TWAIN driver from within your graphics application, such as Adobe® Photoshop® . Please see “Using Brother TWAIN Scanner Driver with Your Apple® New Power Macintosh® G3 or iMac™ , page 6-11.

PaperPort® for Brother is a document management application. You will use PaperPort® to view incoming faxes and scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing. PaperPort® can be accessed through the PaperPort® program group. See On-Line Documentation on the CD-ROM.

The complete PaperPort® Owner’s Manual, including ScanSoft™ TextBridge® OCR, is in the On-Line Documentation on the CD-ROM. This chapter is only an introduction to the basic operations.

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Brother DCP1200 manual Using ScanSoft PaperPort and ScanSoft TextBridge For Windows Only, ScanSoft PaperPort for Brother

Contents

OWNER’S MANUAL Compilation and Publication Notice If You Need to Call Customer ServicePlease complete the following information for future reference Model Number DCPFor Customer Service Frequently Asked Questions FAQsBrother Numbers Brother fax-back systemDescription Ordering Accessories and SuppliesCanada For USA and Canada Disclaimer-User Installation of Memory BoardsNotice - Disclaimer of Warranties What is NOT covered This warranty is VOID BROTHER THREE YEAR LIMITED HARDWARE WARRANTY For USA OnlyExchange Service What to do if you think your Product is defectiveC o p i e r / P r i n t e r L I M I T E D W A R R A N T Y U S A BROTHER THREE YEAR LIMITED HARDWARE WARRANTY For USA OnlyLimitations L I M I T E D W A R R A N T Y C A N A D A BROTHER DIGITAL COPIER/PRINTER MACHINE LIMITED WARRANTYFor Canada Only Assembly Table of ContentsMaking Copies Getting to Know Your Digital Copier/PrinterFor Apple New Power Macintosh G3 or iMac Using a Connecting to a PC For Printing/ScanningNew Power Using the Brother Printer Driver with Your ApplePrint Operations from the Control Panel Printing from DOSUsing the Control Panel Keys For Windows 95/98 and Using the Windows Based Brother Control CenterUsing ScanSoft PaperPort and ScanSoft TextBridge Using Brother TWAIN Scanner Driver with Your AppleAdditional Memory for Printing and Scanning 10-1Standard Telephone and FCC Notices For 120V Models Only To access the Scanner Configurations screenTroubleshooting and Routine Maintenance Specifications11-1 12-1Finding Information Using this ManualGetting to Know Your Digital Copier/Printer 7 Option and Indicators 6 Copy Mode and Indicators8 Enlarge Temporary Setting DCP-1200 Control Panel Overview11 Contrast Temporary Setting 9 Reduce Temporary Setting15 Job Cancel 10 Paper Size4 Pull up the document stopper Using the ADF Automatic Document FeederREADY Using the Scanner GlassClose the document cover Menu Table of OptionsPaper Size Factory SettingMake sure you have the following items AssemblyPacking List NO! NO ! NO IMPORTANT SAFETY INSTRUCTIONSChoosing a Location Lock Unlock Release the Scanner LockScanner Lock Lever Installing the Drum Unit Assembly with Toner Cartridge AssemblyAcceptable Paper Multi-purpose Paper Cassette and Cassette #2 AccessoryManual Feed Slot Front Output BinLoading Paper in the Multi-purpose Paper Cassette Use the Manual Feed Slot for Special Paper Connect the Power CordSetting the Sleep Mode Initial SetupSetting the Beeper Volume Checking the Drum Life Setting the Print DensityToner Save 2 - 10 A S S E M B L Y Setting Paper SizeTurning On Cassette #2 3.CASSETTE USAGE Setting Cassette Usage2 - 12 A S S E M B L Y Making Copies Using the ADF Automatic Document FeederInserting Originals for Copying Original is Face Up in the ADFClose the document cover Using the Scanner GlassREADY M A K I N G C O P I E SPaper Size Copy SettingsCopy Contrast Temporary Setting Reduce Temporary Setting Copying a Photograph Enlarge Temporary SettingCopy Mode Temporary Setting Multiple Copies Using the Scanner Glass Multiple Copies Using the ADFCopy Operations Copying One PageStacking Multiple Copies Using the ADF to Sort Multiple CopiesSpecial Copy Options 4in1Poster 2in1M A K I N G C O P I E S PageMaking Special Copies M A K I N G C O P I E S Before You Begin For WindowsOnly Connecting to a PC For Printing/ScanningIf You Don’t Have a CD-ROM Drive From within Canada From within MontrealComputer Requirements ConnectionsConnecting the Bundled Parallel Cable For Windows Only Install Printer and Scanner Drivers For Windows Only Choosing the Software to InstallInstall Printer Driver For Power Macintosh G3 or iMac Only Install Scanner Driver For Power Macintosh G3 or iMac Only4 Select Recommended and click Next Installing Printer and Scanner DriversFor Windows -Based PC Using a USB Cable C O N N E C T I N G T O A P C Installing Brother Drivers Using a USB Cable4 Make sure Specify a location is selected and click Next the Brother CD-ROM and click Finish 5 Select Recommended and click NextBrother USB Composite Device and click Next C O N N E C T I N G T O A P C 10 Select Recommended and click Next11 Select Specify a location and click Next USB driver is completed, click Finish Brother USB Port and click Next12 Confirm the choice is as the name of Printer name and click Next 15 Type Brother Printer16 Select Yes Recommended to print a Test Page and click Finish 17 After test page has printed, click YesTrue Type Fonts For Windows -Based PC Using the Bundled Parallel Cable A window appears listing the options Helpful Hints for Windows 3.1x or Windows 95/98 Before You Install the Brother Drivers For Apple New Power Macintosh G3 or iMac Using a USB Cable withInstalling Brother Printer and Scanner Drivers Mac OS 8.5/8.63 Click Windows 3.1/95/98/NT To Access the On-Line Documentation2 Under Facsimile/Multi-Function/Phone System banner, click Software 5Printing Special Printing FeaturesFor Windows Only Windows PrintingPage Two-Sided Printing Manual Duplex Multi-purpose Paper Cassette5 - 4 P R I N T I N G Front Output BinManual Feed Slot Loading More than One Sheet of Paper at a Time Loading One Sheet of Paper at a TimePrinting on Thicker Paper and Card Stock Printing Documents Simultaneous Printing While Copying or Scanning5 Choose one of the following Paper Source options Using the Menu Key Job CancelPrint Operations from the Control Panel Printing the Internal FontRestoring Factory Default Settings Printing a Configuration ListPrinting a Test Page 5 - 10 P R I N T I N GPrinting from DOS How to Use the Copier/Printer with Your DOS Application SoftwarePrinting PC Data in Hexadecimal What Does the Remote Printer Console Do?Printer Status Monitor Program Installing the Remote Printer ConsoleRemote Printer Console Main Program Alt + D Using the Remote Printer Console Main ProgramAlt + P Alt + CPrint Setup Section Printer Setup CategoryRemote Printer Console Current Printer Status InformationOther Configuration Page Setup SectionFont Configuration Console Configuration Category Using the Printer Status Monitor ProgramScan Image 6Scanning6 - 2 S C A N N I N G Scan/OCRScan to E-mail ScanSoft PaperPort for Brother Using ScanSoft PaperPort and ScanSoft TextBridge For Windows OnlyOrganizing Your Items in Folders Viewing Items in PaperPortLinks to Many Other Applications Importing Items from Other Applications Scanning a DocumentExporting Items in Other Formats TWAIN COMPLIANTScanning a Document into the PC Accessing the ScannerColor Type Settings in the Scanner WindowResolution Size AdjustCustom PaperHow to Use PreScan to Adjust an Image Exporting Images in Other Formats Importing ImagesSettings in the Scanner Window Accessing the ScannerResolution Gray Scale Black & White, Gray, Error Diffusion, True Gray Scanning a Document into Your Macintosh or iMacColor Type ImageResolution Contrast MiscellaneousBrightness Business Card Size Scanning Area6 - 16 S C A N N I N G How to Use PreScan to Adjust an ImageFor Windows 95/98 and NT 4.0 Only Using the Windows Based Brother Control CenterBrother Control Center AutoLoad the Brother Control Center How to Turn Off AutoLoadScanning Operations Brother Control Center FeaturesAuto Configuration Copy Operations Scanner Settings for Scan and Copy ButtonsGlobal Settings To access the Scanner Configurations screen Setting Up the Scanner ConfigurationsInitiating an Operation from the Control Center Screen Faxing, Filing and Copying Text for OCR Photos Photos High QualityScan to File Scanner SettingsDestination Folder Email Application Send Scan to E-mailScanner Settings 7 - 8 U S I N G B R O T H E R C O N T R O L C E N T E RShow QuickSend Menu File AttachmentsConversion Options 7 - 10 U S I N G B R O T H E R C O N T R O L C E N T E R QuickSend ListScanner Settings Send Scan to Word ProcessorWord Processor The Preferences window will appear Select your setting and click OK Scanner Settings User Defined ButtonTarget Application Copy / Two on One Copy Copy SettingsScanner Settings 7 - 14 U S I N G B R O T H E R C O N T R O L C E N T E RMain Features Using Automatic E-Mail PrintingFor Windows 95/98 Only Before You Use this SoftwareU S I N G A U T O M A T I C E - M A I L P R I N T I N G 3 Click Windows 3.1 / 95 / 98 / NTTo Access the On-Line Documentation Additional Memory for Printing and Scanning Optional AccessoriesPaper Cassette #2 Option Standard MemoryA C C E S S O R I E S O P T I O N A LENERGY STAR Compliance Statement Important InformationStandard Telephone and FCC Notices For 120V Models Only Important-About the Interface Cable Laser Safety For 110-120V Models OnlyIndustry Canada Compliance Statement For Canada Only FDA RegulationsImportant Safety Instructions Trademarks Troubleshooting Troubleshooting and Routine MaintenanceError Messages Error MessageError Message Error MessagesMACHINE ERROR PLS CLEAN DRUMDocument Jam in the Top of the ADF Unit Document Jams and Paper JamsDocument Jam Inside the ADF Unit 4 Close the ADF coverPaper is Jammed in the Multi-purpose Paper Cassette HOT! HOTPrinter Jam Paper is Jammed in the Fuser Unit Paper is Jammed near the Drum UnitDifficulty If You Are Having Difficulty with Your MachineSuggestions Copy Quality Difficulties General Printing DifficultiesSuggestions DifficultyGeneral Printing Difficulties Continued Scanning Difficulties Software Difficultiescommand lines in the win.ini file or the DOS Setup Printing DifficultiesDifficulty SuggestionsDifficulty DOS Setup Printing Difficulties Continued Paper Handling DifficultiesSuggestions Print Quality DifficultiesSuggestions DifficultyPrint Quality Difficulties Continued Black PageSuggestions DifficultyGhost Images Example of RegularCleaning the Scanner Routine MaintenanceCleaning the Printer Replacing the Toner Cartridge Cleaning the Drum UnitHow to Replace the Toner Cartridge Toner Empty Indicator5 Remove the protective cover Replacing the Drum Unit Follow these steps to replace the drum unit Checking the Drum Life 5.DRUM LIFEPage Paper Cassette and Cassette #2 Accessory 12SpecificationsProduct Description PaperPower Source TemperaturePower Consumption DimensionsHP mode Symbol Sets/Character SetsTrue Type Fonts on CD-ROM Resident Fonts12 - 4 S P E C I F I C A T I O N S HP LaserJet IIPParallel Interface InterfaceUSB Universal Serial Bus Interface Pin Assignment12 - 6 S P E C I F I C A T I O N S telephone answering device Apple Indexmemory full. See error messages on LCD questions. See Brother Fax-Back System assembly. See assembly of MFC simultaneous Printing/Copyingsuggestions. See troubleshooting I N D E Visit us on the World Wide Web