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Brother MFC 4350 manual Using the Multi-Function Link Pro Software, Brother Resource Manager

Models: MFC 4350

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134 C H A P T E R F I F T E E N

Using the Multi-Function Link Pro Software

Brother Resource Manager

The Brother Resource Manager application must be running for you to use your MFC with your Windows® computer. Multi-Function Link Pro software and the MFL Pro Printer Driver automatically load the Resource Manager, as needed. The Resource Manager allows the single bi-directional Parallel port on the MFC to simulate a Communications port for faxing and scanning and to simulate a Parallel port for Windows® GDI printing.

The software included with your MFC consists of two parts, the Multi-Function Link Pro and Visioneer PaperPort LE™ for Brother.

Multi-Function Link Pro

The Multi-Function Link Pro Main Menu is the application used for all fax sending and receiving operations. It also contains an electronic Phone Book program and a Log Manager that maintains a record of all PC fax transactions. The Main Menu can be accessed through the Brother Multi-Function Link Pro program group.

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Brother MFC 4350 manual Using the Multi-Function Link Pro Software, Brother Resource Manager

Contents

MFC Year 2000 Compliant For Customer Service Fax-Back SystemBrother on the World Wide Web Brother Bulletin BoardOrdering Accessories and Supplies Table of Contents Record FAX/TEL Outgoing Announcement F/T OGM 6Setup Send Speed Dialing Vii Viii 142 164 179 Xii UsingThis Manual Finding InformationTest Sheet Procedures For USA Only About Fax MachinesFax Tones and Handshake USA1-908-685-9283 faxECM Error Correction Mode MFC 4350, MFC 4650 and MFC 7750 Control Panel Overview MFC 435OMFC 4350, MFC 4650 and MFC 7750 Control Panel Keys Dial PadMFC 6650MC Control Panel Overview 665O MCMFC 6650MC Control Panel Keys Hook StopA P T E R O N E MFC Setup Connections Use caution when installing or modifying telephone linesPacking List Make sure you have the following itemsNo ! no ! no Choosing a LocationAssembly Installingl the Drum Unit Assembly With Toner CartridgeC S E T U P a N D C O N N E C T I O N S Setting Up the MFC SleepConnect the telephone line Loading Paper in Multi-Purpose Sheet Feeder Attaching Dust Cover MFC can handle paper that has the following specifications Manual Feed SlotAcceptable Paper Loading one sheet of paperPaper Capacity in Feeder Connecting an External Telephone Answering Device TADSequence YES ConnectionsConnecting an External Telephone Recording Outgoing Message OGMSpecial Line Considerations Roll Over Phone LinesTwo-Line Phone System Converting Telephone Wall OutletsInstalling MFC, External Two-Line TAD Two-Line Telephone Custom Features on a Single Line Multi-Line Connections PBXUser-Friendly Programming Function ModeIf you want to exit the Function Mode, press Stop Alternating Displays FAX NO. & StartInitial Setup Function Selection TableSetup Send Print Reports Print Options Getting Started Setting Dialing Mode Tone/PulseDIALINGTONE? DIALINGPULSE? A P T E R See Composing Electronic Cover Entering Text Four times Five times Entering TextIf you want to enter a blank space, press twice Press For Press For = ? @Setting Beeper Volume Setting the Handset VolumeSetting the Speaker Volume You can adjust the speaker volume when your MFC is on HookSleep Mode Setting the Ring VolumeMemory Storage Enter & SET Delayed TimerPress Set Press Stop to exit Select Answer Mode Basic Receiving OperationsSetting Ring Delay TADSetting F/T Ring Time Ring TIME20 SECEasy Receive Printing a Reduced Incoming DocumentReduction PressingSetting Paper Size PaperChange Reduction Recommended ReductionsAdvanced Receiving Operations Setting the Print DensityToner Save For FAX/TEL Mode Only Remote ACT.ON?FAX RECEIVE*51 TEL ANSWER#51Setting Up Polling Receive PollingPolling RXOFF? Enter FAX no Online Press Start KEYSetting Up Sequential Polling Receive Polling RXON?Accepted Dialing #XX Press or to select Polling onCanceling a Scheduled Job Remaining JobsDistinctive Ringing MF LinkRegistering your Distinctive Ringing Pattern Long long Short long short Short short longViewing Caller ID List Caller IDPress Clearing a Caller ID Stored in Memory Printing Caller ID ListSetup Send BeforeYou BeginTemperature Humidity 50% 70% PaperAutomatic Transmission Manual TransmissionManual and Automatic Fax Redial Real Time Transmission Dual AccessReal Time TX Checking the Jobs Status Accepted Other SETTINGS?Real TIMEON? #02 Sales Report Clear 2.EXIT Canceling Jobs in MemoryIf you have only one job waiting, go to step Basic Sending Operations Composing Electronic CoverComment OFF Please Call Urgent Confidential Cover Page for Next Fax OnlyComment OFF Please Call Urgent Confidential User Defined Press To select on or OFFCOVERPAGEOFF? COVERPAGEON? Comment OFFAlways Send Cover Press Function , 1 , 3 Press or to selectUsing a Printed Cover Cover Page MessageCoverpage MSG Composing Your Own CommentsContrast Resolution Overseas ModeOverseas Mode Advanced Sending OperationsCall Reservation Call Reserveoff Call ReserveonCall BACKOFF? Call BACKON? Enter the fax number you’re calling Press StartPrint Sample Call Back Message Delayed FAXDOC 2.MEMORY Broadcasting Multiple Resolution Transmission Press Stop when you’re finished. The screen displays Setting Up Polling TransmitPolled TXOFF? Interrupting Delayed Fax and Polling Transmit Jobs Canceling a Job While Scanning the DocumentInsert Document Storing One Touch Dial Numbers Storing Numbers for Easy DialingPress Function , 1 , 6 SPEED-DIAL? # Storing Speed Dial NumbersName Fax number Setting Up Groups for BroadcastingTelephone voice number Select ONE-TOUCH Setup Groupgo Enter & SETName Enter & SET Manual Dialing Dialing OptionsTo hang up, replace the handset One Touch Dialing Speed DialingHold Dialing Access Codes and Credit Card NumbersPause Tone/Pulse When the call is over, hang upSearching Telephone Index Fax Forwarding/Paging Programming a Fax Forwarding NumberFAX FORWARD? FWD# Enter & SETPAGING? Programming Paging NumberPAG# Enter & SET Setting Fax Storage Changing Remote Access CodeFAX STORAGEOFF? Select & SET Erase ALL FAX?Using Remote Access Code Remote RetrievalRemote Commands OFFRetrieving Memory Status List Retrieving Fax MessagesChanging Fax Forwarding Number A P T E R N I N E MFC Settings and Activity ACT.REPORT ALL Dial TEL.INDEX User Settings Memory StatusXmit Report You can print the following lists and reportsTo Print a Report Transmission Verification Xmit ReportActivity Report Interval INTERVAL?Using MFC as a Copier Sort PhotoMaking a Single Copy Making Multiple CopiesStacking Multiple Copies Sorting Multiple CopiesIf You Get a Memory Full Message Reducing and Enlarging CopiesCopying a Photograph Memory Full P.01 Press Stop KEYA P T E R E L E V E N Introduction C12H a P T E R T W E L V EMessage Center Mode Flexible Memory Settings Message StorageSetting Up Message Center Setting Message StorageFAXOFF? Select & SET VOICEON? Select & SETRecording Message Center Outgoing Message OGM MSG CTR OGM? Select & SETMSG CTR OGM? Listening to Outgoing Message OGMMessage Indicators Activating Message Center ModeVOICE03 FAX02 Online Printing a Fax Message Playing Voice Messages and MemosPrint FAX? Backup Printing Option Backup Printon Select & SETMSG Press Set Press 1 to erase-OR-Press 2 to cancel Erasing MessagesErase this MSG? Erase ALL VOICE?Setting Maximum Time for Incoming Messages Setting Toll Saver101 ICM Recording MonitorRecording a Memo Recording a ConversationFax Forwarding/Paging Programming a Fax Forwarding Number103 Programming a Paging NumberLong beep-Fax messages Long beeps-Voice messages Changing Remote Access Code 105Remote Control Commands Remote Control Commands107 Changing Fax Forwarding Number MFC with Your Computer BeforeYou Install Multi-Function Link Pro If You Don’t Have a CD-ROM DriveComputer Requirements 80486/66MHz or higher Windows 3.1, 3.11 orConnecting the MFC to the Computer 111Installing MFC 4350 Printer Driver If you are using Windows NT Workstation VersionPrinter Driver for the MFC Click the Start button in the Taskbar113 If you are using Windows 3.1 or If you are using Windows 95 115For Windows 3.1 InstallingTrueType Fonts for MFCFor Windows 95, 98 and Windows NT Workstation Version 117 Overview of Basic StepsChoosing the Software to Install Installing the Brother Software 119H a P T E R T H I R T E E N 121 Helpful Hints for Windows 3.1, 3.11 or Windows 95How to Use the MFC with Your DOS Application Software HP LaserJet IIP emulation modeFor DOS Users Auto emulation selectionInstalling the Remote Printer Console 123What Does the Remote Printer Console Do? Remote Printer Console Main ProgramUsing the Remote Printer Console Main Program PCL125 Printer Setup Category Print Setup SectionRemote Printer Console Current Printer Status InformationFont Config Setup Section127 Printer Config Using the Printer Status Monitor Program Direct Access CategoryConsole Config Category 129H a P T E R T H I R T E E N Multi-Function Link Pro option for MFC H a P T E R F O U R T E E N Multi-Function Link Pro Software Brother Resource Manager Using the Multi-Function Link Pro SoftwareMulti-Function Link Pro 135 Visioneer PaperPort LESending a Fax fromYour PC Sending a Quick Fax137 Sending a Fax from the Main MenuSending a Fax from a Windows Application Checklist for the MFC to Make Sure MF Link Mode is Active Checklist for Your PCReceiving Faxes into your PC 139Viewing Received Faxes Manager button-OR-From the Start pull-down menu, selectScanning a Document Accessing the Scanner141 Settings in the Scanner Window Scanning a Document into your PC143 BrightnessPreScanning an Image Business Card Size145 Exporting an Image FileNetCentric Internet Fax Compatible Operating Systems147 Your Fax Service AccountReceiving Faxes Installing NetCentric FaxStorm Creating an Inbound Account149 Overview of UtilitiesAccessing NetCentric FaxStorm Sending Faxes151 General TabAddressing a Fax Send Fax window appearsAdding Contacts One at a Time Selecting a Group or a Contact from a GroupSaving a New Contact from the Fax Send Window 153Specifying a Cover About Sending a Fax as E-mail 155 Attachments TabSending a Fax from Other Windows Applications Options/Sender TabIf You Are Using Windows NT Workstation Version 157Setting Up Contacts in the Contact Manager To add a New Contact to the All GroupTo add a New Contact to Another Group 159Changing Contact Detail Setting Up Multiple Addresses Moving or Copying a Contact to Another Group 161Creating a Group for Broadcasting Accessing the Status Manager Managing Your Faxes in the Status ManagerAccessing Your Account 163Managing Faxes from Your Account Checking the Status of Sent Faxes OutboxViewing Received Faxes in Your Account Page Inbox Checking Sent Faxes in Your Account Page Outbox165 Customer SupportContact NetCentric Corporation at Monsignor O’Brien Highway Cambridge, MA, USAMain Features Provides an In Memory printer driverSetting Up Automatic E-Mail Printing If You are Using Korean Windows 95167 You Cannot Use a 16 bit TCP/IP StackSetting Up the Server Setting the Check TimeUsing Automatic E-Mail Printing Uninstalling Automatic E-Mail Printing from Windows 95If the Uninstall Program Displays An Error Message 169To Access the Add/Remove Programs Properties Window TrademarksSpecial Printing Features Windows PrintingPopular Printer Emulation Support Remote Printer Console Program for DOSSelect the print command from your PC Printing FromYour PCBi-directional Parallel Interface Enhanced Memory Management173 Two-Sided Printing Manual DuplexingLoading Envelopes in Multi-Purpose Sheet Feeder Loading More Than One Sheet of PaperSimultaneous Printing/Faxing 175Paper Tray Choosing Acceptable PaperPrinter Operation Keys On/Off Line KeyFF/Cont Key You can use recycled paper in this MFCTest/Reset Key Printing the Print Configuration List177 Print Priority KeyRestoring Factory Default Settings Reset 2.EXITPrinting PC Data in Hexadecimal SET 2.EXITAccessories Memory BoardFor the Printer Optional Memory for the Printer & Fax OperationsFor the Fax Installing the Optional Memory Board 181MemoryConnector Board Spacer Main Controller Information Standard Telephone FCC Notices For 120V Models OnlyH a P T E R E I G H T E E N Laser Safety For 110-120V Models Only 185Manufactured FDA RegulationsUnited States Industry Canada Compliance Statement For Canada Only 187International Energy Star Compliance Statement Important Safety Instructions Do not use this product near water189 VoiceH a P T E R E I G H T E E N 191 Compilation and Publication NoticeH a P T E R E I G H T E E N Troubleshooting Brother HomeError Messages Error Messages195 Please WaitError Message Document Jam 197Printer Jam Paper is Jammed in the Multi-purpose Sheet Feeder Paper is Jammed near the Drum Unit or in the Fuser Unit199 If You Are Having Difficulty with Your MFCSending Faxes 201 MFCGeneral Printing Difficulties Windows Setup Printing 203 Remained DataCopy Quality Difficulties 205 Problem Using the HP Pavilion PC HP Demo Screen Saver Difficulties Setting up the SoftwareBi-Directional Parallel Ports nibble and byte modes MFC Connect Failure or Bi-Directional Communication Error 207HP LaserJet 4 Plus HP LaserJet series II, IID, IIP, IIP+, III, Iiid or IiipNEC SuperScript 610/660 Epson ActionLaser 1100 209Lexmark WinWriter Graphics or Text Is Missing When the Document Is Printed Packing and Shipping the MFC211 Close the carton and tape it shut Cleaning the Document Scanner Regular Maintenance213 Open the top cover Remove the drum unit assembly Cleaning the PrinterToner sensor Cleaning the Drum Unit 215Toner Empty Indicator Replacing the Toner CartridgeHow to Replace the Toner Cartridge 217Toner Cartridge Drum Unit 219 Reinstall the drum unit into the MFC and close the top cover 221 Replacing the Drum UnitFollow these steps to replace the drum unit 223 Do not remove the clear plastic starter sheet 225 MFC will eject the clear plastic starter sheet automaticallyFor Customer Service Fax Specifications Product DescriptionPrinter Specifications Electrical and Environment 229Parallel Interface Specifications Resident Fonts Symbol Sets/Character Sets231 H a P T E R T W E N T Y Glossary 233L O S S a R Y 235 L O S S a R Y 237 L O S S a R Y 167 111134 194FAQ’s Frequently Asked Questions 220, 221, 222, 223, 224173 166241 19, 20 193135 190Visit us on the World Wide Web