Using the Multi-Function Link Pro Software | Brother MFC 4350

134 C H A P T E R F I F T E E N

Using the Multi-Function Link Pro Software

Brother Resource Manager

The Brother Resource Manager application must be running for you to use your MFC with your Windows® computer. Multi-Function Link Pro software and the MFL Pro Printer Driver automatically load the Resource Manager, as needed. The Resource Manager allows the single bi-directional Parallel port on the MFC to simulate a Communications port for faxing and scanning and to simulate a Parallel port for Windows® GDI printing.

The software included with your MFC consists of two parts, the Multi-Function Link Pro and Visioneer PaperPort LE™ for Brother.

Multi-Function Link Pro

The Multi-Function Link Pro Main Menu is the application used for all fax sending and receiving operations. It also contains an electronic Phone Book program and a Log Manager that maintains a record of all PC fax transactions. The Main Menu can be accessed through the Brother Multi-Function Link Pro program group.

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Brother MFC 4350 manual Using the Multi-Function Link Pro Software, Brother Resource Manager

Contents

MFC Year 2000 Compliant For Customer Service Fax-Back SystemBrother on the World Wide Web Brother Bulletin Board Ordering Accessories and Supplies Table of Contents Record FAX/TEL Outgoing Announcement F/T OGM 6Setup Send Speed Dialing Vii Viii 142 164 179 Xii UsingThis Manual Finding Information Test Sheet Procedures For USA Only About Fax MachinesFax Tones and Handshake USA1-908-685-9283 fax ECM Error Correction Mode MFC 4350, MFC 4650 and MFC 7750 Control Panel Overview MFC 435O MFC 4350, MFC 4650 and MFC 7750 Control Panel Keys Dial Pad MFC 6650MC Control Panel Overview 665O MC MFC 6650MC Control Panel Keys Hook Stop A P T E R O N E MFC Setup Connections Use caution when installing or modifying telephone lines Packing List Make sure you have the following items No ! no ! no Choosing a Location Assembly Installingl the Drum Unit Assembly With Toner Cartridge C S E T U P a N D C O N N E C T I O N S Setting Up the MFC Sleep Connect the telephone line Loading Paper in Multi-Purpose Sheet Feeder Attaching Dust Cover MFC can handle paper that has the following specifications Manual Feed SlotAcceptable Paper Loading one sheet of paper Paper Capacity in Feeder Connecting an External Telephone Answering Device TADSequence YES Connections Connecting an External Telephone Recording Outgoing Message OGM Special Line Considerations Roll Over Phone LinesTwo-Line Phone System Converting Telephone Wall Outlets Installing MFC, External Two-Line TAD Two-Line Telephone Custom Features on a Single Line Multi-Line Connections PBX User-Friendly Programming Function ModeIf you want to exit the Function Mode, press Stop Alternating Displays FAX NO. & Start Initial Setup Function Selection Table Setup Send Print Reports Print Options Getting Started Setting Dialing Mode Tone/PulseDIALINGTONE? DIALINGPULSE? A P T E R See Composing Electronic Cover Entering Text Four times Five times Entering TextIf you want to enter a blank space, press twice Press For Press For = ? @ Setting Beeper Volume Setting the Handset VolumeSetting the Speaker Volume You can adjust the speaker volume when your MFC is on Hook Sleep Mode Setting the Ring VolumeMemory Storage Enter & SET Delayed TimerPress Set Press Stop to exit Select Answer Mode Basic Receiving Operations Setting Ring Delay TAD Setting F/T Ring Time Ring TIME20 SEC Easy Receive Printing a Reduced Incoming DocumentReduction Pressing Setting Paper Size PaperChange Reduction Recommended Reductions Advanced Receiving Operations Setting the Print DensityToner Save For FAX/TEL Mode Only Remote ACT.ON?FAX RECEIVE*51 TEL ANSWER#51 Setting Up Polling Receive PollingPolling RXOFF? Enter FAX no Online Press Start KEY Setting Up Sequential Polling Receive Polling RXON?Accepted Dialing #XX Press or to select Polling on Canceling a Scheduled Job Remaining Jobs Distinctive Ringing MF Link Registering your Distinctive Ringing Pattern Long long Short long short Short short long Viewing Caller ID List Caller IDPress Clearing a Caller ID Stored in Memory Printing Caller ID List Setup Send BeforeYou Begin Temperature Humidity 50% 70% Paper Automatic Transmission Manual TransmissionManual and Automatic Fax Redial Real Time Transmission Dual AccessReal Time TX Checking the Jobs Status Accepted Other SETTINGS?Real TIMEON? #02 Sales Report Clear 2.EXIT Canceling Jobs in MemoryIf you have only one job waiting, go to step Basic Sending Operations Composing Electronic CoverComment OFF Please Call Urgent Confidential Cover Page for Next Fax Only Comment OFF Please Call Urgent Confidential User Defined Press To select on or OFF COVERPAGEOFF? COVERPAGEON? Comment OFFAlways Send Cover Press Function , 1 , 3 Press or to select Using a Printed Cover Cover Page MessageCoverpage MSG Composing Your Own Comments Contrast Resolution Overseas ModeOverseas Mode Advanced Sending Operations Call Reservation Call Reserveoff Call ReserveonCall BACKOFF? Call BACKON? Enter the fax number you’re calling Press Start Print Sample Call Back Message Delayed FAXDOC 2.MEMORY Broadcasting Multiple Resolution Transmission Press Stop when you’re finished. The screen displays Setting Up Polling TransmitPolled TXOFF? Interrupting Delayed Fax and Polling Transmit Jobs Canceling a Job While Scanning the DocumentInsert Document Storing One Touch Dial Numbers Storing Numbers for Easy DialingPress Function , 1 , 6 SPEED-DIAL? # Storing Speed Dial NumbersName Fax number Setting Up Groups for BroadcastingTelephone voice number Select ONE-TOUCH Setup Groupgo Enter & SETName Enter & SET Manual Dialing Dialing OptionsTo hang up, replace the handset One Touch Dialing Speed Dialing Hold Dialing Access Codes and Credit Card NumbersPause Tone/Pulse When the call is over, hang upSearching Telephone Index Fax Forwarding/Paging Programming a Fax Forwarding NumberFAX FORWARD? FWD# Enter & SET PAGING? Programming Paging NumberPAG# Enter & SET Setting Fax Storage Changing Remote Access CodeFAX STORAGEOFF? Select & SET Erase ALL FAX? Using Remote Access Code Remote Retrieval Remote Commands OFF Retrieving Memory Status List Retrieving Fax Messages Changing Fax Forwarding Number A P T E R N I N E MFC Settings and Activity ACT.REPORT ALL Dial TEL.INDEX User Settings Memory StatusXmit Report You can print the following lists and reports To Print a Report Transmission Verification Xmit ReportActivity Report Interval INTERVAL? Using MFC as a Copier Sort Photo Making a Single Copy Making Multiple CopiesStacking Multiple Copies Sorting Multiple Copies If You Get a Memory Full Message Reducing and Enlarging CopiesCopying a Photograph Memory Full P.01 Press Stop KEY A P T E R E L E V E N Introduction C12H a P T E R T W E L V E Message Center Mode Flexible Memory Settings Message Storage Setting Up Message Center Setting Message StorageFAXOFF? Select & SET VOICEON? Select & SET Recording Message Center Outgoing Message OGM MSG CTR OGM? Select & SETMSG CTR OGM? Listening to Outgoing Message OGM Message Indicators Activating Message Center ModeVOICE03 FAX02 Online Printing a Fax Message Playing Voice Messages and MemosPrint FAX? Backup Printing Option Backup Printon Select & SET MSG Press Set Press 1 to erase-OR-Press 2 to cancel Erasing MessagesErase this MSG? Erase ALL VOICE? Setting Maximum Time for Incoming Messages Setting Toll Saver101 ICM Recording Monitor Recording a Memo Recording a ConversationFax Forwarding/Paging Programming a Fax Forwarding Number 103 Programming a Paging Number Long beep-Fax messages Long beeps-Voice messages Changing Remote Access Code 105 Remote Control Commands Remote Control Commands 107 Changing Fax Forwarding Number MFC with Your Computer BeforeYou Install Multi-Function Link Pro If You Don’t Have a CD-ROM DriveComputer Requirements 80486/66MHz or higher Windows 3.1, 3.11 or Connecting the MFC to the Computer 111 Installing MFC 4350 Printer Driver If you are using Windows NT Workstation VersionPrinter Driver for the MFC Click the Start button in the Taskbar 113 If you are using Windows 3.1 or If you are using Windows 95 115 For Windows 3.1 InstallingTrueType Fonts for MFCFor Windows 95, 98 and Windows NT Workstation Version 117 Overview of Basic Steps Choosing the Software to Install Installing the Brother Software 119 H a P T E R T H I R T E E N 121 Helpful Hints for Windows 3.1, 3.11 or Windows 95 How to Use the MFC with Your DOS Application Software HP LaserJet IIP emulation modeFor DOS Users Auto emulation selection Installing the Remote Printer Console 123What Does the Remote Printer Console Do? Remote Printer Console Main Program Using the Remote Printer Console Main Program PCL 125 Printer Setup Category Print Setup SectionRemote Printer Console Current Printer Status Information Font Config Setup Section127 Printer Config Using the Printer Status Monitor Program Direct Access CategoryConsole Config Category 129 H a P T E R T H I R T E E N Multi-Function Link Pro option for MFC H a P T E R F O U R T E E N Multi-Function Link Pro Software Brother Resource Manager Using the Multi-Function Link Pro SoftwareMulti-Function Link Pro 135 Visioneer PaperPort LE Sending a Fax fromYour PC Sending a Quick Fax 137 Sending a Fax from the Main Menu Sending a Fax from a Windows Application Checklist for the MFC to Make Sure MF Link Mode is Active Checklist for Your PCReceiving Faxes into your PC 139 Viewing Received Faxes Manager button-OR-From the Start pull-down menu, select Scanning a Document Accessing the Scanner141 Settings in the Scanner Window Scanning a Document into your PC 143 Brightness PreScanning an Image Business Card Size 145 Exporting an Image File NetCentric Internet Fax Compatible Operating Systems 147 Your Fax Service AccountReceiving Faxes Installing NetCentric FaxStorm Creating an Inbound Account 149 Overview of Utilities Accessing NetCentric FaxStorm Sending Faxes 151 General TabAddressing a Fax Send Fax window appears Adding Contacts One at a Time Selecting a Group or a Contact from a Group Saving a New Contact from the Fax Send Window 153Specifying a Cover About Sending a Fax as E-mail 155 Attachments Tab Sending a Fax from Other Windows Applications Options/Sender Tab If You Are Using Windows NT Workstation Version 157 Setting Up Contacts in the Contact Manager To add a New Contact to the All Group To add a New Contact to Another Group 159Changing Contact Detail Setting Up Multiple Addresses Moving or Copying a Contact to Another Group 161Creating a Group for Broadcasting Accessing the Status Manager Managing Your Faxes in the Status Manager Accessing Your Account 163Managing Faxes from Your Account Checking the Status of Sent Faxes Outbox Viewing Received Faxes in Your Account Page Inbox Checking Sent Faxes in Your Account Page Outbox 165 Customer SupportContact NetCentric Corporation at Monsignor O’Brien Highway Cambridge, MA, USA Main Features Provides an In Memory printer driver Setting Up Automatic E-Mail Printing If You are Using Korean Windows 95167 You Cannot Use a 16 bit TCP/IP Stack Setting Up the Server Setting the Check Time Using Automatic E-Mail Printing Uninstalling Automatic E-Mail Printing from Windows 95If the Uninstall Program Displays An Error Message 169 To Access the Add/Remove Programs Properties Window Trademarks Special Printing Features Windows PrintingPopular Printer Emulation Support Remote Printer Console Program for DOS Select the print command from your PC Printing FromYour PCBi-directional Parallel Interface Enhanced Memory Management 173 Two-Sided Printing Manual Duplexing Loading Envelopes in Multi-Purpose Sheet Feeder Loading More Than One Sheet of Paper Simultaneous Printing/Faxing 175Paper Tray Choosing Acceptable Paper Printer Operation Keys On/Off Line KeyFF/Cont Key You can use recycled paper in this MFC Test/Reset Key Printing the Print Configuration List177 Print Priority Key Restoring Factory Default Settings Reset 2.EXITPrinting PC Data in Hexadecimal SET 2.EXIT Accessories Memory Board For the Printer Optional Memory for the Printer & Fax OperationsFor the Fax Installing the Optional Memory Board 181 MemoryConnector Board Spacer Main Controller Information Standard Telephone FCC Notices For 120V Models Only H a P T E R E I G H T E E N Laser Safety For 110-120V Models Only 185 Manufactured FDA RegulationsUnited States Industry Canada Compliance Statement For Canada Only 187International Energy Star Compliance Statement Important Safety Instructions Do not use this product near water 189 Voice H a P T E R E I G H T E E N 191 Compilation and Publication Notice H a P T E R E I G H T E E N Troubleshooting Brother Home Error Messages Error Messages 195 Please Wait Error Message Document Jam 197Printer Jam Paper is Jammed in the Multi-purpose Sheet Feeder Paper is Jammed near the Drum Unit or in the Fuser Unit 199 If You Are Having Difficulty with Your MFC Sending Faxes 201 MFC General Printing Difficulties Windows Setup Printing 203 Remained Data Copy Quality Difficulties 205 Problem Using the HP Pavilion PC HP Demo Screen Saver Difficulties Setting up the SoftwareBi-Directional Parallel Ports nibble and byte modes MFC Connect Failure or Bi-Directional Communication Error 207 HP LaserJet 4 Plus HP LaserJet series II, IID, IIP, IIP+, III, Iiid or IiipNEC SuperScript 610/660 Epson ActionLaser 1100 209Lexmark WinWriter Graphics or Text Is Missing When the Document Is Printed Packing and Shipping the MFC 211 Close the carton and tape it shut Cleaning the Document Scanner Regular Maintenance213 Open the top cover Remove the drum unit assembly Cleaning the PrinterToner sensor Cleaning the Drum Unit 215 Toner Empty Indicator Replacing the Toner Cartridge How to Replace the Toner Cartridge 217 Toner Cartridge Drum Unit 219 Reinstall the drum unit into the MFC and close the top cover 221 Replacing the Drum Unit Follow these steps to replace the drum unit 223 Do not remove the clear plastic starter sheet 225 MFC will eject the clear plastic starter sheet automatically For Customer Service Fax Specifications Product Description Printer Specifications Electrical and Environment 229 Parallel Interface Specifications Resident Fonts Symbol Sets/Character Sets231 H a P T E R T W E N T Y Glossary 233 L O S S a R Y 235 L O S S a R Y 237 L O S S a R Y 167 111134 194 FAQ’s Frequently Asked Questions 220, 221, 222, 223, 224173 166 241 19, 20 193135 190 Visit us on the World Wide Web