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Brother MFC 4350 manual UsingThis Manual, Finding Information

Models: MFC 4350

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C1H A P T E R O N E1

Introduction

UsingThis Manual

Thank you for purchasing a Brother multi-function center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Help Key. Press Help/Broadcast to print a list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index in the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, cross- references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

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Brother MFC 4350 manual UsingThis Manual, Finding Information

Contents

MFC Year 2000 Compliant Brother Bulletin Board For Customer ServiceFax-Back System Brother on the World Wide WebOrdering Accessories and Supplies Table of Contents Record FAX/TEL Outgoing Announcement F/T OGM 6Setup Send Speed Dialing Vii Viii 142 164 179 Xii Finding Information UsingThis ManualUSA1-908-685-9283 fax Test Sheet Procedures For USA OnlyAbout Fax Machines Fax Tones and HandshakeECM Error Correction Mode MFC 435O MFC 4350, MFC 4650 and MFC 7750 Control Panel OverviewDial Pad MFC 4350, MFC 4650 and MFC 7750 Control Panel Keys665O MC MFC 6650MC Control Panel OverviewHook Stop MFC 6650MC Control Panel KeysA P T E R O N E Use caution when installing or modifying telephone lines MFC Setup ConnectionsMake sure you have the following items Packing ListChoosing a Location No ! no ! noInstallingl the Drum Unit Assembly With Toner Cartridge AssemblyC S E T U P a N D C O N N E C T I O N S Sleep Setting Up the MFCConnect the telephone line Loading Paper in Multi-Purpose Sheet Feeder Attaching Dust Cover Loading one sheet of paper MFC can handle paper that has the following specificationsManual Feed Slot Acceptable PaperConnecting an External Telephone Answering Device TAD Paper Capacity in FeederSequence Connections YESRecording Outgoing Message OGM Connecting an External TelephoneConverting Telephone Wall Outlets Special Line ConsiderationsRoll Over Phone Lines Two-Line Phone SystemInstalling MFC, External Two-Line TAD Two-Line Telephone Multi-Line Connections PBX Custom Features on a Single LineFunction Mode User-Friendly ProgrammingIf you want to exit the Function Mode, press Stop FAX NO. & Start Alternating DisplaysFunction Selection Table Initial SetupSetup Send Print Reports Print Options Setting Dialing Mode Tone/Pulse Getting StartedDIALINGTONE? DIALINGPULSE? A P T E R See Composing Electronic Cover Entering Text Entering Text Four times Five timesIf you want to enter a blank space, press twice Press For = ? @ Press ForYou can adjust the speaker volume when your MFC is on Hook Setting Beeper VolumeSetting the Handset Volume Setting the Speaker VolumeSetting the Ring Volume Sleep ModeMemory Storage Delayed Timer Enter & SETPress Set Press Stop to exit Basic Receiving Operations Select Answer ModeTAD Setting Ring DelayRing TIME20 SEC Setting F/T Ring TimePressing Easy ReceivePrinting a Reduced Incoming Document ReductionRecommended Reductions Setting Paper SizePaper Change ReductionSetting the Print Density Advanced Receiving OperationsToner Save TEL ANSWER#51 For FAX/TEL Mode OnlyRemote ACT.ON? FAX RECEIVE*51Enter FAX no Online Press Start KEY Setting Up Polling ReceivePolling Polling RXOFF?Press or to select Polling on Setting Up Sequential Polling ReceivePolling RXON? Accepted Dialing #XXRemaining Jobs Canceling a Scheduled JobMF Link Distinctive RingingLong long Short long short Short short long Registering your Distinctive Ringing PatternCaller ID Viewing Caller ID ListPress Printing Caller ID List Clearing a Caller ID Stored in MemoryBeforeYou Begin Setup SendHumidity 50% 70% Paper TemperatureManual Transmission Automatic TransmissionManual and Automatic Fax Redial Dual Access Real Time TransmissionReal Time TX Accepted Other SETTINGS? Checking the Jobs StatusReal TIMEON? Canceling Jobs in Memory #02 Sales Report Clear 2.EXITIf you have only one job waiting, go to step Cover Page for Next Fax Only Basic Sending OperationsComposing Electronic Cover Comment OFF Please Call Urgent ConfidentialPress To select on or OFF Comment OFF Please Call Urgent Confidential User DefinedPress Function , 1 , 3 Press or to select COVERPAGEOFF? COVERPAGEON?Comment OFF Always Send CoverComposing Your Own Comments Using a Printed CoverCover Page Message Coverpage MSGContrast Advanced Sending Operations ResolutionOverseas Mode Overseas ModeEnter the fax number you’re calling Press Start Call ReservationCall Reserveoff Call Reserveon Call BACKOFF? Call BACKON?Delayed FAX Print Sample Call Back MessageDOC 2.MEMORY Broadcasting Multiple Resolution Transmission Setting Up Polling Transmit Press Stop when you’re finished. The screen displaysPolled TXOFF? Canceling a Job While Scanning the Document Interrupting Delayed Fax and Polling Transmit JobsInsert Document Storing Numbers for Easy Dialing Storing One Touch Dial NumbersPress Function , 1 , 6 Storing Speed Dial Numbers SPEED-DIAL? #Name Setting Up Groups for Broadcasting Fax numberTelephone voice number Setup Groupgo Enter & SET Select ONE-TOUCHName Enter & SET Dialing Options Manual DialingTo hang up, replace the handset Speed Dialing One Touch DialingDialing Access Codes and Credit Card Numbers HoldPause When the call is over, hang up Tone/PulseSearching Telephone Index FWD# Enter & SET Fax Forwarding/PagingProgramming a Fax Forwarding Number FAX FORWARD?Programming Paging Number PAGING?PAG# Enter & SET Erase ALL FAX? Setting Fax StorageChanging Remote Access Code FAX STORAGEOFF? Select & SETRemote Retrieval Using Remote Access CodeOFF Remote CommandsRetrieving Fax Messages Retrieving Memory Status ListChanging Fax Forwarding Number A P T E R N I N E You can print the following lists and reports MFC Settings and ActivityACT.REPORT ALL Dial TEL.INDEX User Settings Memory Status Xmit ReportINTERVAL? To Print a ReportTransmission Verification Xmit Report Activity Report IntervalSort Photo Using MFC as a CopierSorting Multiple Copies Making a Single CopyMaking Multiple Copies Stacking Multiple CopiesMemory Full P.01 Press Stop KEY If You Get a Memory Full MessageReducing and Enlarging Copies Copying a PhotographA P T E R E L E V E N C12H a P T E R T W E L V E IntroductionFlexible Memory Settings Message Storage Message Center ModeVOICEON? Select & SET Setting Up Message CenterSetting Message Storage FAXOFF? Select & SETListening to Outgoing Message OGM Recording Message Center Outgoing Message OGMMSG CTR OGM? Select & SET MSG CTR OGM?Activating Message Center Mode Message IndicatorsVOICE03 FAX02 Online Playing Voice Messages and Memos Printing a Fax MessagePrint FAX? Backup Printon Select & SET Backup Printing OptionErase ALL VOICE? MSG Press Set Press 1 to erase-OR-Press 2 to cancelErasing Messages Erase this MSG?ICM Recording Monitor Setting Maximum Time for Incoming MessagesSetting Toll Saver 101Programming a Fax Forwarding Number Recording a MemoRecording a Conversation Fax Forwarding/PagingProgramming a Paging Number 103Long beep-Fax messages Long beeps-Voice messages 105 Changing Remote Access CodeRemote Control Commands Remote Control Commands107 Changing Fax Forwarding Number MFC with Your Computer 80486/66MHz or higher Windows 3.1, 3.11 or BeforeYou Install Multi-Function Link ProIf You Don’t Have a CD-ROM Drive Computer Requirements111 Connecting the MFC to the ComputerClick the Start button in the Taskbar Installing MFC 4350 Printer DriverIf you are using Windows NT Workstation Version Printer Driver for the MFC113 If you are using Windows 3.1 or 115 If you are using Windows 95InstallingTrueType Fonts for MFC For Windows 3.1For Windows 95, 98 and Windows NT Workstation Version Overview of Basic Steps 117Choosing the Software to Install 119 Installing the Brother SoftwareH a P T E R T H I R T E E N Helpful Hints for Windows 3.1, 3.11 or Windows 95 121Auto emulation selection How to Use the MFC with Your DOS Application SoftwareHP LaserJet IIP emulation mode For DOS UsersRemote Printer Console Main Program Installing the Remote Printer Console123 What Does the Remote Printer Console Do?PCL Using the Remote Printer Console Main Program125 Current Printer Status Information Printer Setup CategoryPrint Setup Section Remote Printer ConsoleSetup Section Font Config127 Printer Config 129 Using the Printer Status Monitor ProgramDirect Access Category Console Config CategoryH a P T E R T H I R T E E N Multi-Function Link Pro option for MFC H a P T E R F O U R T E E N Multi-Function Link Pro Software Using the Multi-Function Link Pro Software Brother Resource ManagerMulti-Function Link Pro Visioneer PaperPort LE 135Sending a Quick Fax Sending a Fax fromYour PCSending a Fax from the Main Menu 137Sending a Fax from a Windows Application 139 Checklist for the MFC to Make Sure MF Link Mode is ActiveChecklist for Your PC Receiving Faxes into your PCManager button-OR-From the Start pull-down menu, select Viewing Received FaxesAccessing the Scanner Scanning a Document141 Scanning a Document into your PC Settings in the Scanner WindowBrightness 143Business Card Size PreScanning an ImageExporting an Image File 145Compatible Operating Systems NetCentric Internet FaxYour Fax Service Account 147Receiving Faxes Creating an Inbound Account Installing NetCentric FaxStormOverview of Utilities 149Sending Faxes Accessing NetCentric FaxStormSend Fax window appears 151General Tab Addressing a FaxSelecting a Group or a Contact from a Group Adding Contacts One at a Time153 Saving a New Contact from the Fax Send WindowSpecifying a Cover About Sending a Fax as E-mail Attachments Tab 155Options/Sender Tab Sending a Fax from Other Windows Applications157 If You Are Using Windows NT Workstation VersionTo add a New Contact to the All Group Setting Up Contacts in the Contact Manager159 To add a New Contact to Another GroupChanging Contact Detail Setting Up Multiple Addresses 161 Moving or Copying a Contact to Another GroupCreating a Group for Broadcasting Managing Your Faxes in the Status Manager Accessing the Status ManagerChecking the Status of Sent Faxes Outbox Accessing Your Account163 Managing Faxes from Your AccountChecking Sent Faxes in Your Account Page Outbox Viewing Received Faxes in Your Account Page InboxMonsignor O’Brien Highway Cambridge, MA, USA 165Customer Support Contact NetCentric Corporation atProvides an In Memory printer driver Main FeaturesYou Cannot Use a 16 bit TCP/IP Stack Setting Up Automatic E-Mail PrintingIf You are Using Korean Windows 95 167Setting the Check Time Setting Up the Server169 Using Automatic E-Mail PrintingUninstalling Automatic E-Mail Printing from Windows 95 If the Uninstall Program Displays An Error MessageTrademarks To Access the Add/Remove Programs Properties WindowRemote Printer Console Program for DOS Special Printing FeaturesWindows Printing Popular Printer Emulation SupportEnhanced Memory Management Select the print command from your PCPrinting FromYour PC Bi-directional Parallel InterfaceTwo-Sided Printing Manual Duplexing 173Loading More Than One Sheet of Paper Loading Envelopes in Multi-Purpose Sheet FeederChoosing Acceptable Paper Simultaneous Printing/Faxing175 Paper TrayYou can use recycled paper in this MFC Printer Operation KeysOn/Off Line Key FF/Cont KeyPrint Priority Key Test/Reset KeyPrinting the Print Configuration List 177SET 2.EXIT Restoring Factory Default SettingsReset 2.EXIT Printing PC Data in HexadecimalMemory Board AccessoriesOptional Memory for the Printer & Fax Operations For the PrinterFor the Fax 181 Installing the Optional Memory BoardMemoryConnector Board Spacer Main Controller Standard Telephone FCC Notices For 120V Models Only InformationH a P T E R E I G H T E E N 185 Laser Safety For 110-120V Models OnlyFDA Regulations ManufacturedUnited States 187 Industry Canada Compliance Statement For Canada OnlyInternational Energy Star Compliance Statement Do not use this product near water Important Safety InstructionsVoice 189H a P T E R E I G H T E E N Compilation and Publication Notice 191H a P T E R E I G H T E E N Brother Home TroubleshootingError Messages Error MessagesPlease Wait 195Error Message 197 Document JamPrinter Jam Paper is Jammed near the Drum Unit or in the Fuser Unit Paper is Jammed in the Multi-purpose Sheet FeederIf You Are Having Difficulty with Your MFC 199Sending Faxes MFC 201General Printing Difficulties Windows Setup Printing Remained Data 203Copy Quality Difficulties 205 Difficulties Setting up the Software Problem Using the HP Pavilion PC HP Demo Screen SaverBi-Directional Parallel Ports nibble and byte modes 207 MFC Connect Failure or Bi-Directional Communication ErrorHP LaserJet series II, IID, IIP, IIP+, III, Iiid or Iiip HP LaserJet 4 PlusNEC SuperScript 610/660 209 Epson ActionLaser 1100Lexmark WinWriter Packing and Shipping the MFC Graphics or Text Is Missing When the Document Is Printed211 Close the carton and tape it shut Regular Maintenance Cleaning the Document Scanner213 Cleaning the Printer Open the top cover Remove the drum unit assemblyToner sensor 215 Cleaning the Drum UnitReplacing the Toner Cartridge Toner Empty Indicator217 How to Replace the Toner CartridgeToner Cartridge Drum Unit 219 Reinstall the drum unit into the MFC and close the top cover Replacing the Drum Unit 221Follow these steps to replace the drum unit 223 Do not remove the clear plastic starter sheet MFC will eject the clear plastic starter sheet automatically 225For Customer Service Product Description Fax SpecificationsPrinter Specifications 229 Electrical and EnvironmentParallel Interface Specifications Symbol Sets/Character Sets Resident Fonts231 H a P T E R T W E N T Y 233 GlossaryL O S S a R Y 235 L O S S a R Y 237 L O S S a R Y 194 167111 134166 FAQ’s Frequently Asked Questions220, 221, 222, 223, 224 173241 190 19, 20193 135Visit us on the World Wide Web