Chapter Receiving Faxes | Canon L240, L290 instruction

Chapter 8

Receiving Faxes

❏	Receiving Methods	8-2
	• Receiving Faxes Automatically: FAX ONLY MODE	8-3
	Setting FAX ONLY MODE	8-3
	• Receiving Both Faxes and Telephone Calls Automatically:
	Fax/Tel Mode	8-5
	Setting Fax/Tel Mode	8-5
	Setting the Options for Fax/Tel Mode	8-6
	• Receiving Faxes Manually: MANUAL MODE	8-8
	Setting MANUAL MODE	8-8
	Receiving a Fax Manually	8-8
	• Receiving With an Answering Machine: ANS.MACHINE MODE	8-10
	Setting ANS.MACHINE MODE	8-10
	Using the FAX With an Answering Machine	8-10
❏ Receiving While Performing Other Tasks		8-11
❏ Receiving Faxes in Memory When a Problem Occurs		8-11
❏	Cancelling Receiving	8-11

Receiving Faxes

Chapter 8

Receiving Faxes

8-1

Image 101

Canon L240, L290 manual Chapter Receiving Faxes

Contents

FAX L240/L290 H12251 FAX-L240 H12250 FAX-L290 Model Name Model Laser Safety Information Contents Sending Faxes Paper HandlingSpeed Dialling Receiving Faxes Special Features Troubleshooting MaintenanceCopying Reports and Lists Appendix a Specifications Summary of SettingsGeneral Specifications Facsimile Copier Telephone Printer Appendix B FAX-L290 Instructions Introduction Chapter TX/RX no Type Conventions Used in This Guide Customer Support Handling and Maintenance Important Safety Instructions Location Power Supply Connecting the Telephone Line Cord and External Devices Chapter Setting Up Unpacking the FAX Warranty service Removing Shipping Materials Assembling the FAX Follow this procedure to assemble your FAX Making Connections Connecting the Telephone Line Cord and External Devices Unit, due to varying specifications Connecting the Power Cord Step Setting the Language and CountryFAX enters standby mode 14-10 Main Components of the FAX LCD Operation Panel Do not store the toner cartridge in direct sunlight Installing the Toner Cartridge Setting Up Setting Loading Paper Open the paper guides to the approximate width of the stack Your FAX is now ready to print Testing the FAX Chapter Registering Information Guidelines for Entering Numbers, Letters, and Symbols Entering Letters Changing Between Number and Letter Modes Press # repeatedly until the symbol you want appears Entering SymbolsCorrecting a Mistake Entering Numbers Registering Sender Information What is Sender Information? Entering the Date and Time Press Set Press Stop to return to standby modeRegistering Your FAX Number and Name Press Data Registration UseTELEPHONE or M to#. select Unit Dialling Press Set Press Stop to return to standby mode Setting the Telephone Line TypePress Set You can select from the following Registering the R Button Dialling Through a Switchboard If you selected HOOKINGin step Disables the summer time Setting the Summer Time Week depending on the selected month Press Set twice Press Set three times SUNDAYsettings. e.g. OCTOBERLASTWEEK, Registering Information Chapter Document Handling Scanned Area of a Document Problem DocumentsDocument Requirements Loading Documents Problems With Multipage Documents Adding Pages to the Document in the ADF Chapter Paper Handling You can load the following paper in the multi-purpose tray Paper Requirements Selecting Paper for Your FAX Follow these guidelines when selecting paperPrintable Area Shaded area shows the printable area of A4-size paper Paper Path Selecting Face-Up or Face-Down Paper Delivery Selecting Paper Delivery You can also use face-up delivery when For details on the paper sizes above, see p Changing the Paper Size Setting CUSTOM2/SHORT Use or to select the setting you want Adjusting the Toner Saver Setting Paper Handling Speed Dialling What is Speed Dialling? Speed Dialling Methods Speed Dialling Methods What is Speed Dialling?One-Touch Speed Dialling p Coded Speed Dialling p Appears Press Set twice Registering One-Touch Speed DiallingPress Set twice Use or to select the one-touch speed Press Set Regulartx This completes the basic one-touch speed dialling settings If you selected REGULARTXin step One-touch speed dialling p Registering Coded Speed Dialling Press Set twice Regulartx Press Set Press Stop to return to standby mode When dialling Appears Registering Group DiallingTo register a group under a one-touch Speed dialling button Register the group If a coded speed dialling code has To register a group under a coded speed dialling code It when dialling Sending a Document With Speed Dialling Using Speed Dialling Making a Telephone Call With Speed Dialling When you are finished, simply hang up Press Set FAX prints the list Printing Speed Dialling Lists Touch SPD Dial List 2 Detailed List Touch SPD Dial List Coded Speed Dial List 2 Detailed List Coded Speed Dial List Group Dial List Speed Dialling Automatic Redialling Sending Faxes Documents You Can Fax Setting the Scanning ResolutionPreparing to Send a Fax Suitable for light documents Setting the Scanning ContrastAdequate for most documents Regular Dialling Dialling MethodsOne-Touch Speed Dialling Coded Speed Dialling Memory Sending Sending Methods See pp -2 Manual Sending Via the Handset Pick up the handset and start your conversation If you hear a high-pitched signal instead of a voiceIf you hear a voice Press Stop Transmission is cancelled Cancelling SendingIf you are sending a document using memory sending To cancel manual redialling, press Stop Redialling When the Line is BusyManual Redialling Automatic Redialling Setting the Options for Automatic Redialling OFF Disables automatic redialling Be sure to press Coded Dial before each code Press the one-touch speed dialling buttons you want To cancel sending once dialling has Destination dialled using regular diallingBe cancelled. You cannot cancel only Press Start/Copy to begin scanning for Press Delayed Transmission Delayed SendingScanning a Document into Memory for Delayed Sending Buttons you want Press the one-touch speed dialling Printing a Document Set for Delayed Sending Delete If you are unsure of the transaction Deleting a Document Set for Delayed SendingPress Set Use or to select the transaction number Sending Faxes Chapter Receiving Faxes Receiving Methods Fax/TelModeFax After a few seconds, the LCD changes to Ex this display Receiving Faxes Automatically FAX only Mode If Fax nly is not displayed, press Confirm that FaxOnly is displayed Setting Fax/Tel Mode Is from a telephone default 22 seconds What Happens When Fax/Tel Mode is Selected Setting you want You can select from the following After a few seconds, the LCD changes to This display Receiving Faxes Manually Manual Mode If you hear a beep tone or silence Receiving With an Answering Machine ANS.MACHINE Mode Receiving While Performing Other Tasks Receiving Faxes in Memory When a Problem OccursCancelling Receiving Receiving Faxes Chapter Special Features Entering Pauses in a Fax/Telephone Number Special Dialling Switch to tone dialling Switching Temporarily to Tone Dialling Confirming a Dial Tone Dialling Through a Switchboard Printing a List of Documents Stored in Memory Documents Stored in MemoryPress Memory Reference Press Set FAX prints the DOC. Memory List Press Set. M Follow this procedure to print a document stored in memoryPrinting a Document Stored in Memory Transaction e.g. destination Press Set Sending a Document Stored in MemorySend If you are unsure of the transaction Press Set to begin sending Indicates that that Deleting a Document Stored in Memory Polling Receiving What is Polling?Polling Press Start/Copy to begin polling the fax machines Polling Sending Setting Up the Polling Box Press Set twice OFF Scanning a Document into the Polling Box Deletfile Enabling Restriction of Your FAX Restricting Use of Your FAX Cancelling Restriction of Your FAX Special Features If you selected ONin step You can select from the following NEnable restrictionRestricting Reception Press Set Press Stop to return to the standby mode Special Features Copying Making Copies Documents You Can CopyPress Start/Copy Suitable for most text documents Press Start/Copy twice to begin copying Making a Quick Single CopyPress Start/Copy to begin copying 10-4 Chapter Reports and Lists Report or List Description Details Summary of Reports and Lists Activity Report TX Transmission Report Error TX Report Multi TX/RX Report Multi TX/RX Transaction Report 11-6 Maintenance Cleaning the FAX’s Exterior Periodic Cleaning So as to avoid injury Cleaning the FAX’s Interior 12-4 Wipe with a clean, soft, dry, lint Free cloth Cleaning the Scanner ComponentsSeparation guide and separation Roller White sheet and scanning glass 12-6 Reinsert the toner cartridge into the FAX steps 8 and 9, p Replacing the Toner Cartridge 12-8 12-9 12-10Maintenance Troubleshooting Jams in the ADF Follow this procedure to clear the document jamClearing Jams Gently pull any jammed paper out of the unit as shown Follow this procedure to clear a paper jam inside the unitPaper Jams 13-4 Move the paper release lever back Multi-purpose tray area Use both hands to carefully pull out the jammed paper Fixing assembly area Top edge of the jammed paper Reload paper in the multi-purpose tray AUTOMesssageREDIAL LCD Messages Checkprinter Ecmtx Norxpaper TX/RXNO Sending Problems Paper Feeding ProblemsFaxing Problems Faxes sent from the FAX are spotted or dirty Cannot send using Error Correction Mode ECM Errors occur frequently while sending Receiving ProblemsNo automatic switching between telephone and fax calls Cannot receive a fax automatically Print quality is poor Cannot receive a document manuallyFaxes do not print Received faxes print blotched or unevenly Cannot receive using Error Correction Mode ECM Copying ProblemsErrors occur frequently while receiving Memory Full appears in the LCD when making multiple copies Printing Problems Telephone ProblemsAlarm light is lit and the FAX beeps while printing Cannot dial Printout is skewed Printout does not match paper sizePaper jams occur Printout is not clear FAX has no power General ProblemsPower cord may not be supplying power Nothing appears in the LCD Serial number If You Cannot Solve a Problem Memory Files Deleted If a Power Cut Occurs Chapter Summary of Settings Understanding the Menu System Printing a List to Check the Current Settings Registration Accessing the Menus SettingDATE&TIME User Settings Menu SettingTXREPORT Report Settings Menu 1to TX Transmission Settings Menu Rxmode RX Reception Settings Menu SettingRXREDUCTION Printer Settings Menu Filename Polling BOX Menu SettingUN/LOCKPHONE System Settings Menu ICA 14-12Summary of Settings Appendix a Specifications Facsimile General Specifications Telephone CopierPrinter FX-3 toner cartridge Specifications Appendix a Appendix B FAX-L290 Instructions Connecting the FAX-L290 to Your PC Introduction Using Your DocumentationDifferences Between the FAX-L290 and FAX-L240 Unpacking the FAX-L290 Connecting the FAX-L290 to Your PC Print Media Size Quantity Print Media Requirements Envelopes Selecting Print MediaTransparencies Use only special laser printer transparencies Flaps should not bulge more than 5 mm Loading Envelopes FAX is now ready to print Loading Transparencies FAX-L290 Instructions Appendix B Options Appendix C Optional Handset Package Contents Attaching the Handset to Your FAX Follow this procedure to attach the handset to your FAX Maintaining Your Handset Index ANS.MACHINE Mode ECM RX Index Menu. See also individual menu names Reports. See individual report names Settings. See also individual setting names Sample User’s Guide, type conventions 1-2