When the import process is complete, a message appears indicating how many records were successfully imported and whether there were any import errors.

Required data and record limits

The required data for each type of record is as follows:

Record type

Required data

Maximum field length

Maximum records

 

 

 

 

E-mail address

name (or "first name" and "last

245 characters2

2,0003

 

name")

 

 

 

address1

255 characters

 

 

 

 

 

User record

name

245 characters2

2,000

 

pin

4-8 digits

 

 

address1

255 characters

 

E-mail distribution list

name

245 characters2

2,0003

 

address1

255 characters

 

 

dlname

245 characters2

 

 

 

 

 

Fax number

name

245 characters2

2,000

 

faxnumber1

50 characters

 

Fax speed-dial

faxnumber1

50 characters

100 speed-dials, each with a

 

speeddial4

31 characters

maximum of 100 entries

 

 

 

code4

2 digits

 

 

 

 

 

1The “address” field can also be called “E-mail” or “E-mail Address”. The “faxnumber” field can also be called “Business Fax” or “Home Fax”.

2The maximum length might be less, depending on the language being used.

3The total combined number of e-mail addresses and distribution lists must be 2,000 entries or less.

4The "speeddial" field contains the name of the speed-dial, for example "Johnson Janitorial", and the "code" field contains the speed dial code (a number between 0 and 99), for example 08. Either one- or two-digit numbers are accepted; for example, either 06 or 6 can be used.

Creating an import file using Microsoft Outlook

If you have contacts saved in Microsoft Outlook, you can export them into a .CSV file and then use that file to import them into the device. Follow these instructions to create a .CSV file using Microsoft Outlook.

1.From the Outlook File menu, choose Import and Export....

2.In the Import and Export Wizard, choose Export to a file and click Next.

3.Select Comma Separated Values (DOS) and click Next.

4.Select the Contacts folder and click Next.

5.Type in a name for the file, with a .CSV extension. Click Browse to choose a location on your computer to save the file. Click Next.

Digital Sending

ENWW

Import/Export 87

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HP CM4730 manual User record, Mail distribution list, Fax number, Fax speed-dial