HTC NMRHOD00 user manual Meeting Requests, Sending meeting requests

164  Chapter 8  Working With Company Email and Meeting Requests

8.4 Meeting Requests

When you schedule and send meeting requests from your phone, you can invite attendees to your meeting and check their availability.

You can also receive and reply to meeting requests on your phone.

Requirement You must have an Outlook E-mail work account that syncs with Microsoft Exchange Server 2007 or later.

Sending meeting requests

Use the Home screen’s Calendar tab to create and send meeting requests.

1.On the Home screen, slide to the Calendar tab.

2.If you are scheduling a meeting for the current day, tap Menu > New Appointment. Otherwise, tap another date on the calendar and then tap New Appointment.

. Fill in the details, such as a descriptive name about the meeting, location, and the start and end time.

. Under Reminder, choose how soon before the meeting you want to be notified.

. To add required and optional attendees, tap the Add button ( ).

. Tap the text box that shows the words “E-mail address”. If the email addresses of attendees are stored in your contacts, simply enter the first few letters of an attendee’s name. A matching list of contacts will then be displayed, and you can just tap a contact to add it.

Repeat this process to add more attendees. Tap Done after adding all attendees.