Motorola MC35 manual Managing messages and folders, Downloading messages, Tap Menu Tools Options

6 Using the Windows Mobile Programs

Microsoft Outlook Mobile programs

4Select the “Use signature with this account” option.

5You can use the signature for new messages only, or you can select the “Use signature when replying and forwarding” option to append it to all outgoing messages.

6Enter a signature in the box.

7Tap ok.

Managing messages and folders

By default, messages are displayed in one of five folders for each service you have created—Deleted Items, Drafts, Inbox, Outbox, and Sent Items.

•The behavior of the Deleted and Sent Items folders depends on the options you have chosen. To set these options, in the message list:

(a)Tap Menu > Tools > Options.

(b)On the Message tab, select your options.

•If you want to organize messages into subfolders, tap Menu > Tools > Manage Folders to create new folders.

•To move a message to another folder, in the message list, tap and hold the message, then tap Move on the pop-up menu.

Downloading messages

The manner in which messages are downloaded in your device depends on the type account you have.

•E-mail messages in an Outlook E-mail account can be downloaded during ActiveSync synchronization.

•E-mail messages in an e-mail account provided by your ISP, or that you access using a virtual private network (VPN) server can be downloaded from a remote email server.

•Text messages are automatically received by your device when the phone function is turned on. When the phone function is disabled, messages are held by your mobile phone service provider until the next time you turn the phone function on.

Synchronizing Outlook e-mail messages

Outlook e-mail messages can be synchronized as part of the general ActiveSync synchronization process.

During ActiveSync synchronization:

•Only the first 500 bytes (or characters, including spaces) of each new message sent to you within the last three days.

•Messages are copied from the Outlook Inbox folder on your computer, or from a Microsoft Exchange server, to the Outlook E-mail Inbox folder on your device.

•The messages on your device and on your computer are linked. When you delete a message on your device, it is also deleted from your computer the next time you synchronize, and vice versa.

To set up ActiveSync e-mail synchronization:

1Open ActiveSync on your computer.

2Click Tools > Options.

3In the Mobile Device list under the Desktop area, select the “E-mail” option.

4Click OK.

To configure ActiveSync e-mail synchronization settings:

1Connect your device to your computer.

2On ActiveSync on your computer, make sure the details pane is open. If it’s not, click Show Details.

3Double-click E-Mail.

4Select the e-mail synchronization options you prefer.

•If you receive long messages often and want to synchronize them in full, select a larger size in the “Limit e-mail size to” list.

•If you want to synchronize more past messages, increase the interval in the “Include the previous” box.

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