Recording your greeting message | Panasonic KX-FC235AL, KX-FC231NZ

9. Answering Machine

9.1Recording your greeting message

The unit has a pre-recorded greeting message for TAM/FAX mode. If you record your own greeting message, it will be played instead of the pre-recorded greeting message when a call is received.

You can record your own greeting message for a maximum of 16 (default) or 60 seconds in length. We recommend you record a message of less than 12 seconds to make it easier to receive faxes.

Make sure feature #77 is set to “TAM/FAX” beforehand (page 70).

{SET}

{MIC}

{STOP}

{ERASE}

{GREETING/REC}

{GREETING/CHECK}

1Press {GREETING/REC}.

L A long beep will sound.

2Speak clearly about 20 cm away from {MIC}. L The display will show the remaining

recording time.

3To stop recording, press {STOP}.

LThe unit will repeat your message.

Note:

LYou can change the maximum TAM/FAX greeting message recording time to 60 seconds (feature #54 on page 70).

–If you change the setting to 60 seconds, we recommend that you tell the caller in your TAM/FAX greeting message to press {*}{9} before starting fax transmission.

–If you change the setting from 60 seconds to 16 seconds, your TAM/FAX greeting message will be deleted. The pre- recorded greeting message will be played when a call is received.

To check the greeting message

Press {GREETING/CHECK}.

LThe unit will play the greeting message.

9.1.1Erasing your recorded greeting message

1Press {ERASE} 2 times.

2Press {SET}.

LTo cancel erasing, press {STOP}.

3Press {SET}.

Note:

L If you erase your TAM/FAX greeting message, the pre-recorded greeting message will be played when a call is received.

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Panasonic KX-FC235AL manual Recording your greeting message, Erasing your recorded greeting message, Press GREETING/REC

Contents

KX-FC231NZ Open How to use the operating instructions Buttons Listed in alphabetical order Location of ControlsBase unit Handset Trademarks Attach your sales receipt hereKX-FC235AL KX-FC231NZ For New Zealand users For Australian users Instructions to customer InstallationService difficulties Important information for Australian users Important safety instructions Battery For best performance Phonebook Before calling back 105 101102 103 For New Zealand users Included accessoriesQuantity For Australian users Important Notice Accessory informationAvailable accessories For Users in New Zealand General Warning Button descriptions of the base unit Button descriptions of the handset Display descriptions of the handset Display iconsDisplay icon Meaning Overview Installing the ink film Ink film installation / replacement Incorrect Correct Replacing the ink film Paper tray CorrectIncorrect Recording paper Panasonic batteries. See page 11 for Battery installation / replacementInstalling the batteries Replacing the batteries Connections Battery life Battery chargeBattery strength Battery icons Battery strength Base unit help function Turning the handset power ON/OFFPower on Power OFF Ring tone Adjusting handset Adjusting base unit VolumeRinger volume INT Example 10 August, 2005 Press 10 08 Date and timeWith the handset Example 315 PM 12-hour time entry Example 315PM 12-hour time entry 1. Press 03 Your logoWith the base unit SET Menu To change uppercase or lowercase letters To select characters using a or BKeypad Characters To enter your logo Example Bill To delete a number Your fax numberYour FAX no Press SET Example +64 9 Making phone calls Digital SP-PHONE Mute MuteKey lock To turn key lock OFF, press j/OK for about 2 seconds Handset phonebook INT. Any key answer featureAuto talk feature Answering phone calls Making a phone call using the phonebook CategoriesEditing a stored item Erasing stored items One touch dialChain dial Base unit phonebook Erasing a stored itemErase Digital SP-PHONE Caller ID service How Caller ID is displayedAnother method to erase a stored item Category features for Caller ID subscribers Using Caller ID typeChanging category ring tones Viewing and calling back using caller information Caller IDFAX/START Digital SP-PHONE Erasing caller information Editing a caller’s telephone number before calling back To erase specific caller information Press Caller ID Storing caller information into the phonebookInto the handset phonebook Into the base unit phonebook Call minder for New Zealand users only Voice mail service for Australian users only Changing SMS message centre numbers SMS Short Message ServiceUsing public mailbox and private mailboxes Turning SMS ON/OFF Writing and sending a new message Sending a message Erasing saved messages Receiving a messageDisplaying / Sending a saved message Editing a saved message Editing the sender’s number before calling back Displaying a received messageErasing received messages Storing the sender’s number in the handset phonebook Creating private mailboxes Guide to SMS settingsChanging private mailbox settings Storing the PBX line access number for PBX users only LetterWise character table for English How to enter charactersAvailable character entries for SMS Character entry modes Following are used for both uppercase and lowercase Stop Redial FAX/START Digital SP-PHONE Sending a fax manually Documents you can send Adding a new item into the broadcast memory Sending a fax using the base unit phonebookBroadcast transmission Programming items into the broadcast memory To send the same document to a one-time group of parties To cancel broadcast transmissionErasing a stored item from the broadcast memory Sending the same document to pre-programmed parties Use only as a fax FAX only mode Selecting the way to use your fax machineAuto receive Use mostly as a telephone TEL mode How to receive phone calls and faxesManual receive Activating TEL mode Receiving a fax manually Auto answerStop FAX/START Digital SP-PHONE Receiving a fax automatically Auto answer on Activating TAM/FAX modeTAM/FAX Mode Ring setting in TAM/FAX mode FAX only Mode Activating FAX only mode To print the junk fax prohibitor list Activating the junk fax prohibitorStoring undesired callers To display the junk fax prohibitor list Using with the ring detection feature More copying features Making a copyStop Start Legal Setting Recording Original Paper size Document SizeDefault A4, Letter Press GREETING/REC Recording your greeting messageErasing your recorded greeting message SET MIC Stop Erase GREETING/REC GREETING/CHECK SET Stop Erase Playback Listening to recorded messagesLeaving a message for others or yourself Erasing recorded messages For voice mail/Call minder service subscribers Remote operation using remote commands Operating from a remote locationSummary of remote operation Recording a marker message Turn OFF auto answer settingTo turn on the auto answer setting Skip greeting message Programming basic features Programming advanced featuresBase unit programming Basic features Advanced features Code #46 Setting friendly reception Code #42 Setting the message alertCode #43 Setting the recording time alert Code #44 Setting the memory reception alert Code #76 Setting the connecting tone Code #58 Setting the scan contrastCode #67 Setting the incoming message monitor Code #68 Setting the Error Correction Mode ECM Program code and direct command button Direct commands for programming features #39 Display contrast OFF #76 Connecting tone#80 Set default YES #36 Receiving reduction 72% 86% Handset programming Programmable Features Ringer options AlarmNight mode Programmable functions Display setup Other options Call options Programmable functions using the base unit PIN Setting pause lengthChanging the recall time Setting call restriction Storing/changing emergency numbersSelecting area codes to be deleted automatically Changing the base unit PIN personal identification number Resetting handset programming that uses the base unit PIN Registering a handset to a base unit Operating additional units Increasing the range of the base unit Cancelling a handsetCancelling a base unit Handset locator Transferring calls between handsets / Conference calls Example When handset 1 calls handset HandsetExample When handset 1 transfers a call to handset Handset Intercom between handsets Copying handset phonebook items Copying a stored itemCopying all stored items Available character entries for the handset LetterWise character table for English KX-FC235AL onlyAlphabet character table ABC Numeric entry table Greek character table M Extended 1 character table N Extended 2 character table OCyrillic character table P Error messages Reports Display Cause and Solution Error messages Base unit display Unnecessary messages Service personnelPlease use genuine Panasonic replacement film Transmission error occurred. Try again When a function does not work, check here Initial settingsGeneral Charging but the battery Problem Cause & Solution Speakerphone is notReturns to standby mode Problem Cause & Solution Handset does not Static, sound cuts in/out Problem Cause & SolutionDocuments using Is pressed Fax receiving Fax sending Display shows Receiving modeWhen an extension Documents automatically Answering machine Copying SMS KX-FC235AL only If a power failure occurs Recording paper jams When the recording paper has jammed in the unit Correct START1 When the recording paper was not fed into the unit properly Document jams sending Do not use paper products, such as paper towels or tissues Document feeder / scanner glass cleaning Thermal head cleaning 104 Reference lists and reports Base unit only Specifications Standard Duplex procedureRF transmission power Approx mW Operating environment Mass Weight Approx g Index 109 110 111 Global web site Copyright PFQX2248ZA CM0605DT0 Sales Department Panasonic Australia Pty. LimitedPanasonic New Zealand Limited Manufacturer Panasonic Communications Malaysia Sdn. Bhd