TANDBERG D1459501 Understanding groups & users, Access to view conferences, Group & user roles

Understanding groups & users

Access to view conferences

Who can view conferences can be configured:

Content Server wide with the Allow Guest Access field in Site settings.

oWhen guest access is selected, entering the Content Server‘s address in a web browser displays the View conferences menu: you do not need to authenticate (log in).

oIf guest access is not selected in Site settings, then every user has to log in.

For individual conferences:

oAll users can be allowed access to a conference. If guest access is enabled in Site settings, the option in Conference permissions is Allow access to all users, including guests and this means that all users, including guests, can view the conference. If guest access is not enabled, then the option in Conference permissions is Allow access to all authenticated users. This means that all authenticated users can view the conference after they have logged in.

oOnly certain groups and users can be given access by selecting Allow access to only these authenticated groups and users in Conference permissions and entering which groups or users can view the conference after they have logged in.

Group & user roles

A group or user with access to the Content Server can have one of three roles. See Adding and updating groups & users for a full explanation but briefly:

Viewer: groups/users who can view the conferences they have been given access to.

Creator: groups/users who can create conferences.

Site manager: groups/users who can use all the Content Server's functionality.

The role also determines which menus are displayed when you log in.

	Role	Menus displayed
Viewer (also for		View conferences
guest users)
Creator		View conferences and Conference setup
Site manager		View conferences, Conference setup and Management settings

Site managers can give individual users in a group a higher role than that inherited from the group. For example, to have most members of a group be viewers or creators, but have some members be site managers, set the group role to be viewer or creator, then individually add the users you want to be a site manager (see Adding and updating groups & users) and set their Role to Site manager. The higher role (group role or individual user role) is applied. A user can find out their role when they have logged in by going to their Preferences. See Editing user preferences.

TANDBERG Content Server printable online help 79