Recording an Outgoing Message | West Bend Back to Basics UX-CC500

Recording an Outgoing Message

Recording an Outgoing Message

1

The outgoing message (OGM) is the greeting that the system plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record an outgoing message for the general box, and an outgoing message for each personal box that you wish to use.

Example of general outgoing message:

“Hello. You've reached ______ . No one is available to take your call right now.

If you would like to leave a general message, please speak after the beep. If you would like to leave a personal message, press 1 for Susan, 2 for Bob, 3 for George, or 4 for Ann now. To send a fax, please press your facsimile Start key now. Thank you for calling.”

Example of personal outgoing message:

“This is Susan’s personal box. Please leave a message after the beep.” Note: Do not lift the handset until Step 3 below.

REC/	Display:
REC/
Press MEMO .	MEMO RECORDING

2

Press until the message you wish

to record appears in the display. (“OGM (GENERAL)” for the general box, “OGM (BOX 1)” for personal box 1, “OGM (BOX 2) for personal box 2, etc.)

Note: MEMO RECORDING is for recording a memo (page 53), and OGM (TRANSFER) is for the Transfer function (page 59).

MEMO RECORDING

OGM (GENERAL)

OGM (BOX 1)

OGM (BOX 4)

OGM (TRANSFER)

3 Press once.

•(If you have already recorded a message and wish to check it,

press PLAY .)

LIFT HANDSET OR

PLAY: PLAYBACK

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West Bend Back to Basics UX-CC500 manual Recording an Outgoing Message, Example of general outgoing message, Press Memo

Contents

UX-CC500 Important Notice Fax machine and general specifications Introduction Power consumption Power requirementsOperating temperature Dimensions without Cordless handset specifications Important safety information Battery Health care facilities and equipment Table of Contents Messages and Signals Replacing the Cordless Handset BatteryProblems and Solutions Clearing Paper Jams Look at the Operation Panel Fax machine COPY/HELP key Resolution / Reception Mode keyStop key START/MEMORY key FUNCTION/PAUSE key Cordless handsetAntenna Display Play NEW key Talk keyReview left arrow key Start key HOLD/ERASE key Battery coverReception key Redial key Installation Unpacking Checklist Selecting a location for the fax machine Setting UpSetting Up Connecting the handset Connecting the power cord Connecting the telephone line cord Attach the paper tray and paper tray extension About condensation Connecting the cordless handset charger Raising the base antenna Installing the battery and charging the cordless handset Aluminum sash Metal Reinforced concrete Talking range Press 1 to select SET Entering a name for the cordless handsetPress Function once and 3 times on the fax machine Press 1 is the ID number Press START/MEMORY to store the name Connecting a headsetAccessory cordless handsets Press To exit Loading the Imaging Film Loading the Imaging Film Insert the film into the print Remove the new roll of imaging film from its packagingInsert the green gears Compartment Loading Printing Paper Loading Printing Paper Setting the paper size Print contrast setting Press Function once Times Entering Your Name and Fax NumberEntering Your Name and Fax Number Enter your fax number by pressing the number keys max digits February, 12 for December, etc Example January Enter a two-digit number for the day 01 to Example the 5th Setting the Date and Time Daylight Saving Time Setting the Reception Mode Setting the Reception ModeSetting the reception mode Press or to select the desired volume level Volume Adjustment Fax MachineVolume Adjustment Fax Machine Speaker Fax machine ringer Volume Adjustment Cordless HandsetVolume Adjustment Cordless Handset Cordless handset receiver volume Cordless handset ringer Using the Cordless Handset Making a Phone Call Receiving a Phone Call Receiving a Phone CallPutting a Call on Hold Receiving a Fax Using the Cordless Handset Receiving a Fax Using the Cordless HandsetStoring and Using Auto-Dial Numbers Storing and Using Auto-Dial Numbers Return to to store another number, or press OFF to exit Dialing an auto-dial numberPress Start Press Search once Editing an auto-dial number If a pause is required between any Clearing an auto-dial number Press OFF to exit Paging the fax machine from a cordless handset Using the Intercom FeatureRedial Redial Select the fax machine Using the Intercom FeaturePress 0 on the cordless handset to Fax machine rings Selected cordless handset rings Other person presses any key except OFF on the cordless During the call, press Intercom on the cordless handset Transferring CallsTransferring Calls During the call, press Intercom on Fax machine Press /FLASH Or OFF to exit Remote Mode Changing the reception mode on the fax machineMode appears in the display Until the desired reception Personal Box Using the Answering SystemPress General Box Example of general outgoing message Recording an Outgoing MessageRecording an Outgoing Message Example of personal outgoing message When finished, replace the handset or press Setting a Passcode for a Personal BoxSetting a Passcode for a Personal Box To listen to an outgoing message Operating the Answering System Operating the Answering SystemActivating the answering system Number of rings in TAD mode Toll Saver function Toll Saver on Toll Saver OFF Listening to received messages at the fax machine Press Play Erasing received messages Recording memos Press /FLASH Recording phone conversationsListening to messages from a cordless handset Skip To skip forward, press To return to the STAND-BY display, press OFF or /FLASH STAND-BY display To cancel, press 9 WxyzDeleting all messages from a cordless handset Press Delete Optional Answering System Settings Optional Answering System SettingsSetting ICM time Fax reception on TAD failure OGM only mode Press To turn on CPC Detection Press To turn on OGM only modeCPC Detection Transfer Function Transfer FunctionProgramming the transfer number Press the number keys to enter the transfer number Press Memo once Once Recording the transfer messageChecking or erasing the transfer message Function Turning the Transfer function on and offPress To turn on the Transfer Remote Operations Remote OperationsRemote code number Press Function once and once Function, or To turn it off Toll SaverPress To turn on the Toll Saver Retrieving your messages Unless you press twice Other remote operations Changing the fax reception modeTAD mode FAX mode TEL mode Comments Changing the transfer telephone number Recording a new outgoing messageTurning the Transfer function on or off To turn Transfer off Press 9 Recording a memo To turn off OGM only mode Press 1 , 2 ,Recording a new transfer message Transmittable Documents Size and weightSending Faxes Loading the Document Loading the DocumentOther restrictions Adjusting the Resolution and Contrast Adjusting the Resolution and ContrastResolution settings Contrast settings Load the documents Pick up the handset or press Speaker Sending a Fax by Normal DialingSending a Fax by Normal Dialing Listen for the dial tone Dial the number of the receiving Sending a Fax by Automatic Dialing Sending a Fax by Automatic DialingStoring fax and phone numbers for automatic dialing Return to to store another number, or press Make the desired changes to the name Editing and clearing auto-dial numbersPress 1 for Edit or 2 for Clear Return to the date and time display Using an auto-dial numberReturn to to edit or clear another number, or press If you are sending a fax, load the documents Sending a fax by Direct Keypad Dialing Redial Automatic redialing Select no Error Correction ModePress 1 to select YES, or Press to return to the date and time display Sending a Fax From Memory Sending a Fax From MemoryBroadcasting sending a fax to multiple destinations If desired, press Memory transmission If the memory becomes full Changing the number of rings Using FAX ModeReceiving Faxes Using TEL Mode Using TEL Mode Display shows Receiving and then Replace the handset Optional Reception Settings Optional Reception SettingsFax Signal Receive Press To select AUTO, or 2 to Reception RatioPress To turn on the function, or Select 100% Substitute Reception to Memory Substitute Reception to Memory Making Copies Load the documents face down. Maximum of 10 pages Press once and once Copy Cut-offMaking Copies Caller ID Requires Subscription to Service Special Functions Display messages Caller ID Requires Subscription to ServiceHow Caller ID operates Press Twice When you have finished viewing the listViewing the Caller ID list Dialing and transmission begin Fax To delete calls from the Caller ID list Viewing the Caller ID list from the cordless handset Priority Call Erasing all calls using the cordless handsetTo cancel, press Blocking voice calls Distinctive Ring Requires Subscription to Service Distinctive Ring Requires Subscription to Service Blocking Reception of Unwanted Faxes Set the reception mode to FAXBlocking Reception of Unwanted Faxes Press START/MEMORY to print the list Printing ListsPress or until the desired list appears in the display Once Message List Setup ListTelephone Number List Caller-ID List Headings in Transaction Report Transaction Report101 Transaction Report print condition 102 103 MaintenancePrint head 104 MaintenanceScanning glass and rollers Flip up the green levers on each side of the white roller Housing105 106 Replacing the Cordless Handset BatteryReplacement battery Use only a Sharp UX-BA01 battery 107 Battery disposalWiping the charger contacts Line error TroubleshootingProblems and Solutions Problem Solution 109 Dialing and transmission problemsProblems and Solutions Reception and copying problems 110 General problems 111 Cordless handset problems 112 113 Display messages fax machine Messages and SignalsMessages and Signals 114 115 FAX RX in Memory 116 Over Heat Display messages cordless handset 117 Audible signals 118 Clearing Paper Jams Clearing Paper JamsClearing a jammed document 119 Clearing jammed printing paper 120 Part distribution centers 121 FCC Regulatory Information 122 A R P 123 Material Safety Data Sheet 2/2 124 Quick Reference Guide 125 Using the Cordless Phone 126 Guía de referencia rá pida 127 Uso del telé fono inalá mbrico 128 Index 129 Index 130 Remote Operation Card Remote Commands Page END User Limited Warranty Important Service Information Page Sharp Corporation