Using Centralized Conferencing | Aastra Telecom IP Phone instruction

Handling Calls

Centralized Conferencing (for Sylantro and Broadsoft Servers)

The 57i allows you to create multiple conferences with unlimited participants (depending on your server limitations) when your Administrator enables Centralized Conferencing.

If your Administrator does not enable Centralized Conferencing, then the 57i uses Loca Conferencing by default.

Your Administrator can configure Centralized Conferencing globally on all lines or on specific lines. Although, for the global setting to work, you must configure the lines with the applicable phone number.

Reference

For more information on Centralized Conferencing, see "Centralized Conferencing" on page 178 or contact your System Administrator.

Using Centralized Conferencing

IP Phone UI

Note: When Centralized Conferencing is enabled on your phone, local confer- encing (or three-way conferencing) works as indicated in the previous section, <blue>“Using Local Conferencing.” Joining two active calls in a conference also works as indicated in the previous section, <blue>“Joining Two Active Calls in a Single Conference.”

Use the following procedure to create a conference call using centralized conferencing. Use the following illustration as a reference.

Conference key when handset is lifted

128Model 57i IP Phone User Guide

Image 136

Aastra Telecom IP Phone manual Centralized Conferencing for Sylantro and Broadsoft Servers, Using Centralized Conferencing

Contents

57i IP Phone Page Software License Agreement Software License AgreementModel 57i IP Phone User Guide Page Table of Contents Table of Contents 112 120122 132 Vii Page About this Guide About this GuideDocumentation Introduction Phone FeaturesIntroduction Installation and Setup Requirements Getting Started Getting StartedPlugging in and Starting the Phone Dhcp waiting For IP SIP Idle Screen Network Connected/Network Disconnected Services Intercom Directory Callers List Idle Screen Reference Idle Screen With Softkeys ConfiguredIdle Screen Idle Screen with Voicemail Messages Voicemail Icon Screen Display After Picking Up the Handset Idle Screen After Handset Pickup IP Phone Keys and Key Descriptions IP Phone Keys and Key DescriptionsKey Descriptions Keys Key Description IP Phone Keys and Key Descriptions IP Phone Keys and Key Descriptions Methods for Customizing Your Phone Methods for Customizing Your PhonePhone Options via the IP Phone UI Option Number For Simplified Options Menu Using the IP Phone UI References Using the Aastra Web UI Phone Options via the Aastra Web UI Methods for Customizing Your Phone Operation, Basic Settings Headings Descriptions Or per-line basis Phone Status Phone StatusPhone Status via IP Phone UI Select Phone Status Finding Your Phone’s IP Address Attr. Port0 Port1 Phone Status via the Aastra Web UI Customizing Your Phone Customizing Your PhoneRing Tones and Tone Sets Ring Tones Configuring Ring Tones and Tone Sets Ring Tone SetsSelect Preferences Select Ring Tone For per-line configuration Setting Contrast Level Contrast Level Cancel DoneContrast Level Select Contrast Level Setting the Backlight BacklightSelect Backlight Display Karen Batz Backlight Off Auto Cancel DoneBacklight On Time Seconds Backspace Clear Change Cancel Done Live DialpadEnabling/Disabling Live Dialpad Select Preferences Select Live Dialpad Audio Mode Option Description Audio ModeSet Audio Headset Mic Volume Setting Audio Mode and Headset Mic VolumeSelect Preferences Select Set Audio Select Audio Mode Set Audio Audio Mode Headset Mic Volume Select Done Headset Mic Volume Low Medium High Cancel Done Select Headset Mic VolumePhone Configuring Time and Date Time and DateSet Time and Time Format Select Preferences Select Time and Date Select Set Time Backspace Cancel AM/PMDone Time Format Time Format 12h Change Cancel DoneSelect Time Format Set Date and Date Format Customizing Your PhoneSelect Date Format Set Time Zone Select Preferences Select Time and Date Select Time Zone Daylight Savings Time Select Preferences Select Daylight Savings Click on Basic Settings-Preferences-Time and Date Setting WWW MMM DD default Language Specifying the Language to Use Click on Basic Settings-Preferences-Language Settings User Password Setting a User PasswordIf you change the password Then you need to Select User Password and press Select Click on Operation-User Password Reset a User Password Resetting a User PasswordClick on Operation-Phone Lock Restarting your phone Click on Operation-ResetSelect Restart Phone Phone Lock Locking/Unlocking a PhoneLock the Phone Unlock the Phone Unlock the Phone Lock the PhoneLock the Phone? field, click Defining an Emergency Dial Plan Emergency Description Number Define an Emergency Dial Plan 911110 Line Keys and Softkeys Line Keys and SoftkeysMultiple Line and Call Appearances Softkeys Multiple Line Call Appearance Keys Directory None Callers List Softkeys SoftkeysKey Function Description Line Line Keys and Softkeys Softkey Type Default States State-Based Softkeys Bottom Keys onlyNone Softkeys State Description XML Key Display Behavior Label LAB Sat Jan 1 1218am Line Key Activity Light Icon Definition You use the Aastra Web UI to set a softkey as a line Setting a Line Key Speeddial Key Speeddial Prefix Creating a Speeddial Key Using the Softkeys Enter Name Enter Number Line Save Backspace ABC Cancel Enter Number Line Save Backspace Cancel Enter NameLine Save Backspace 123 Creating a Speeddial Key Using the Aastra Web UI Setting a Do Not Disturb Key Do not Disturb DND Key Line Keys and Softkeys Busy Lamp Field BLF Key Setting a BLF KeyExample Line Keys and Softkeys BLF List Key Setting a BLF List Key Line Keys and Softkeys Automatic Call Distribution ACD Key for Sylantro Servers Configuring an Automatic Call Distribution ACD Key ACD LED Table Using the ACD Feature on your IP Phone57i Solid Red LED Blinking Red LED No LED Icon Using the ACD Key Available Log Out Presses the Pickup softkey to answer the call Configuring Directed Call Pickup DCP Keyfor Sylantro Servers Configuring Group Call Pickup GCP Key for Sylantro Servers Using Directed Call Pickup/Group Call Pickup Using Directed Call Pickup DCPUsing Group Call Pickup GCP Press the Pickup Key to answer XML Key Services Key Top and bottom keys are softkeysXML Application URI XML Application Title Click on Operation-Softkeys and XML-Services Setting XML ServicesClick on Operation-Softkeys and XML Setting an XML Key From the Services Menu Accessing the XML ServiceServices Key From an XML Softkey Setting a Flash Key Flash Key Setting a Sprecode Key Sprecode Key Line Keys and Softkeys Park/Pickup Static Configuration Park/Pickup Keys Configuring Park /Pickup using Static Configuration Park/Pickup Call Server Configuration ValuesClick on Basic Settings-Preferences-General Park/Pickup Key Configuration Key Configuration Using the Aastra Web UI Configuring Park/Pickup using Key Configuration Configuration Values on Park a Call Using the Park Call/Pickup Parked Call FeaturePickup a Parked Call Last Call Return lcr Key Sylantro Servers only Setting a Last Call Return KeyHow it works Line Keys and Softkeys Services Key Setting Services Key Directory Key Directory Key101 Setting Directory Key Callers List Key Callers List Key103 Setting Callers List Key Intercom Key Intercom Key105 Setting an Intercom Key None Key Setting a None Key107 Setting an Empty Key Empty Key Phone Lock Key Setting a Phone Lock Key109 Using the Lock/Unlock Key on the IP Phone Lock the Phone Softkey function is deleted from the IP phone memory Deleting a Key111 Making Calls Making CallsDialing a Number Using Handsfree Speakerphone 113 Advanced Volume Controls for the Headset Mic Using a HeadsetTo change this volume To Make and Receive Calls Using a Headset 115 Using Intercom Using the Icom Key Incoming Intercom Features Description Aastra Web UI 117 Accessing the Redial List Redial Mute Deleting from the Redial ListDelete All Items 119 Receiving Calls Receiving CallsAnswering an Incoming Call To answer the call Sending an Incoming Call to Voicemail 121 Handling Calls Handling CallsPlacing a Call on Hold To place a call on hold When on Hold Automatic HoldRetrieving a Held Call TueMay17 1019am 0027 L1 Connected 201 Keri March Screen that displays when handset is lifted Transfer Key when handset is liftedTransferring Calls Blind Transfer To transfer a call to another extension Conferencing Calls125 Using Local Conferencing Local ConferencingConference Key TueMay171019am 0027 L2 Dial 203 Joining Two Active Calls in a Single Conference 127 Conference key when handset is lifted Using Centralized ConferencingCentralized Conferencing for Sylantro and Broadsoft Servers 129 Setting Up Multiple Conferences for Sylantro Server only Joining Additional Parties to Active Conferences Ending Calls 131 Accessing Your Directory Managing CallsManaging Calls Directory List Sorting Entries and Quick Search Feature Managing the Directory ListDeleteList 133 Office Save BackspaceLabel Abc Cancel Adding/Editing Entries in the Directory ListName Number Line Screen Adding Names, Numbers, Labels On ScreenEditing Names, Numbers, and Labels 135 Scrolling Multiple Screens Per Entry Arranging Multiple Screens 137 Delete? Steve Smith YesCancel Saving Entries to the Directory ListSaving from the Display Deleting Single and Multiple Numbers in an Entry Add New Quit Directory 97 items Use to view Press 1st letter139 Adding to and Editing the Directory List Dial Delete Add Number Steve Smith Office141 Scrolling Multiple Screens Per Entry Add Number Quit 001 Line Dial Delete Arrange 001 Cell Line Dial Delete Arrange143 Deleting Single and Multiple Numbers in an Entry Downloading the Directory List to Your PC 145 Download the Directory List Click on Operation-Directory Accessing the Directory List 147 Callers List Caller’s List Screen Display Accessing the Callers List Callers List Key Handsfree ButtonPress the Callers List key. or 149 Editing Entries in the Callers List Use Deleting Entries from the Callers List151 Downloading the Callers List to Your PC Download the Callers List Call Description ForwardMode Call Forwarding153 For Global Call Forward Settings Setting Call ForwardingSelect Call Forward and press Select Click on Basic Settings-Call Forward 155 Managing Calls Missed Calls Indicator Accessing and Clearing Missed CallsServices Key Callers List 157 Using Voicemail Voicemail Additional Features Additional FeaturesConfiguring Suppression of Dtmf Playback Star Codes Click on Basic Settings-Preferences Display Dtmf Digits Configuring Display of Dtmf Digits161 Enable/Disable Call Waiting Enabling/Disabling Call Waiting 163 Configuring Call Waiting Tone Play Call Waiting Tone Stuttered Dial Tone Configuring Stuttered Dial Tone165 Configuring XML Beep Support XML Beep Support Configuring Status Scroll Delay Status Scroll Delay167 Incoming Call Interrupts Dialing Configuring Incoming Call Interrupts Dialing 169 Goodbye Key Cancels Incoming Calls Configuring Goodbye Key to Cancel Incoming Calls Using the Goodbye Key to Cancel Incoming Calls Feature 171 Configuring UPnP Mapping Lines UPnP Mapping Lines for remote phones Configuring Message Waiting Indicator Message Waiting Indicator173 Incoming Intercom Call Features Incoming Intercom Features Aastra Web UI DescriptionIncoming Intercom Microphone Mute Configuring Incoming Intercom Settings Auto-Answer and Play Warning Tone are enabled by defaultAuto-Answer/Play Warning Tone Allow Barge Using Redial Key for Last Number Redial Available Features Enabled by Administrators Available Features Enabled by AdministratorsOutgoing Intercom Calls Missed Call Summary Subscription Autodial Hotline and Warmline Customizable Callers List Key and Services KeyCentralized Conferencing Hold Feature Enhancement for Broadsoft Servers Answer and Ignore Softkeys for XML ApplicationsXML Softkey for Special Characters in XML Applications 179 Model 536M and 560M Expansion Modules Model 536M and 560M Expansion ModulesModel 536M Model 560M 536M Expansion Module Using the Expansion Modules181 560M Expansion Module 1List 1 and ListFunction Keys 1 Screen 2 Screen 183 Troubleshooting Solutions Troubleshooting Solutions What are services, and how do I use them? Why does my phone display the No Service message?How do I change my user password? How do I find the IP address of my phone? Why does my phone display Bad Encrypted Config? How do I restart the IP phone? 187 How do I lock my phone? 189 Page Limited Warranty Limited WarrantyWarranty Repair Services ExclusionsPage Time Zone Name/Time Zone Code Table Appendix a Time Zone CodesTime Zone Name Time Zone Code 2Model 57i IP Phone User Guide Time 4Model 57i IP Phone User Guide Index Index-1 Index Index-3 Page Page Aastra Telecom Inc 41-001201-00 Rev