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Avaya manual 4620/4620SW/4621SW IP Telephone, User Guide, Issue 3 April

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4620/4620SW/4621SW IP Telephone

4620/4620SW/4621SW IP Telephone

User Guide

555-233-781 Issue 3 April 2006

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Avaya manual 4620/4620SW/4621SW IP Telephone, User Guide, Issue 3 April

Contents

4620/4620SW/4621SW IP Telephone 555-233-781 Issue 3 AprilUser Guide http//support.avaya.com/ThirdPartyLicense 2006 Avaya Inc All Rights ReservedContents Chapter 2 Using Your 4620/4620SW/4621SW IP TelephoneAbout This Guide Chapter 1 Introducing Your 4620/4620SW/4621SW IP TelephoneChapter 4 Using the Call Log Application Chapter 3 Using the Speed Dial Application4 4620/4620SW/4621SW IP Telephone User Guide Chapter 6 4620/4620SW/4621SW IP Telephone Options Chapter 5 Using the Web Access ApplicationChapter 8 Telephone Management and Troubleshooting Chapter 7 Headsets and HandsetsIndex 6 4620/4620SW/4621SW IP Telephone User GuideAbout This Guide Issue DateOverview Intended AudienceWhat’s New in This Document How to Use This DocumentAbout This Guide 8 4620/4620SW/4621SW IP Telephone User GuideChapter 3 Using the Speed Chapter 2 Using YourChapter 4 Using the Call Log Chapter 5 Using the WebRelated Documentation Symbolic ConventionsTypographic Conventions Introduction Chapter 1 Introducing Your 4620/4620SW/4621SW IP TelephoneThe 4620/4620SW/4621SW IP Telephone Figure 1 4620/4620SW/4621SW IP Telephone Issue 3 April 2006The 4620/4620SW/4621SW IP Telephone 1 of 4621SW IP Telephone Options 2 ofNavigating Application Screens About the Feature Key Expansion Unit EU24/EU24BLTable 2 Icons/Background Colors for Features on the 4620/4620SW/4621SW Phone Application 4620/4620SW/4621SW IP Telephone ApplicationsSpeed Dial Application Call Log Application Web Access Application Optional4620/4620SW/4621SW Telephone Options Automatic Backup/Retrieval Feature Push FeatureAdditional 4620/4620SW/4621SW Functionality Call Appearances Chapter 2 Using Your 4620/4620SW/4621SW IP TelephoneMaking Calls IntroductionAutomatic Dialing Manual DialingRedialing using a list of the last six numbers called Redialing a partyRedialing the last number called Press the Page Right or Page Left Dialing a party using a Speed Dial buttonCalling a party from the Call Log Calling a party from the Web Access application Call Handling FeaturesReceiving Calls Hold ConferenceAdding another party to a call Adding a held call to the current callSpeaker MuteRetrieving the held call Preventing the other person on the line from hearing youChanging from the Speaker to the handset or headset TransferChanging from the handset or headset to the Speaker Turning the Speaker on during a callLogging Off the Phone Retrieving a Voice Mail MessageReinstating the Phone After a Logoff Forcing a Login to the Phone32 4620/4620SW/4621SW IP Telephone User Guide Using Your 4620/4620SW/4621SW IP TelephoneEntering Characters Using the Dialpad Chapter 3 Using the Speed Dial ApplicationEntering Data on Speed Dial Screens IntroductionEditing During or After Entry Name Entry Example Adding a Speed Dial Button The prompt “Select entry to edit” displays Updating Speed Dial Button Label InformationThe prompt “Select label to delete” displays Deleting a Speed Dial Button LabelThen If you want to40 4620/4620SW/4621SW IP Telephone User Guide Using the Speed Dial ApplicationAbout the Call Log Chapter 4 Using the Call Log ApplicationIntroduction Deleting Call Log Entries Viewing a Call LogAdding a Call Log Entry to a Speed Dial Button Deleting a Single Call Log Entry Deleting Call Log EntriesDeleting All Entries from a Call Log Disabling the Call Log46 4620/4620SW/4621SW IP Telephone User Guide Using the Call Log ApplicationIntroduction Chapter 5 Using the Web Access ApplicationNavigating Web Pages Web Access AuthenticationThe Home page displays Navigating the Home Page and Other Standard-Size Web Pagesthe Home page displays Any Web page loading/processing stops and the current page redisplays1 of Entering Text on Web PagesEnter a numeric Entering Characters Using the Dialpad2 of Adding a Speed Dial Button for a Web Site Telephone Number Introduction Chapter 6 4620/4620SW/4621SW IP Telephone OptionsAccessing the Options Main Menus Application Options Setting the Redial OptionSetting the Phone Screen on Calling? Option Setting the Phone Screen on Answer? OptionSetting the Message Display Rate Setting the Display Call Timers? OptionSetting Visual Alerting Setting the Call Appearance WidthEnabling/Disabling the Call Log Personal Ringing Options Table 1 4620/4620SW/4621SW IP Telephone Button/Feature DescriptionsStatus Screen Viewing Options Viewing Quality of Service QoS StatusViewing IP Address Status Viewing Interface Status Changing the Display ContrastViewing Miscellaneous Status Logging Off the 4620/4620SW/4621SW IP Telephone Viewing the Network Audio QualityReinstating the Phone After a Log Off Backup/Restore OptionsSettings Saved During a Backup Setting the Automatic Backup Option Last Backup Verifying Backup/Retrieval StatusFeature Buttons ActionRetrieving and Restoring Data from a Backup File All FTP settings are set to blank upon phone manufacture and repair 1 of 3 Using the Speed Dial Application for information about2 of Feature Button LabelingThe Feature Button Relabeling screen displays. Proceed to Step The Feature Button Labeling screen re-displays Changing a Phone/PC Ethernet InterfaceThe second Options Main screen redisplays Selecting an Alternate Language The active language changes to the new language you selected. The second Options Main screen re-displays. All screens now display the new user interface language Headsets for 4600 Series IP Telephones Chapter 7 Headsets and HandsetsHeadset Connector IntroductionHandsets for 4600 Series IP Telephones Interpreting Ringer Tones Chapter 8 Telephone Management and TroubleshootingIntroduction Ringing Incoming Tones Telephone Management and TroubleshootingMeaning Feedback Handset TonesIcon Interpreting Display IconsMeaning Basic Troubleshooting Chart Testing Your PhoneTesting the Telephones Lights and Display 1 ofSpeaker does not operate See “Phone does not activate after connecting itthe first time.” 2 ofin Chapter 6 4620/4620SW/4621SW IP described in Viewing the Network Audio Quality3 of 1 of Troubleshooting 4620/4620SW/4621SW ApplicationsSuggested Resolution continued Problem/SymptomCALL LOG APPLICATION OPTIONSResetting Your Phone Resetting and Power Cycling the IP TelephonePower Cycling the Phone Numerical IndexIssue 3 April 2006 Index88 4620/4620SW/4621SW IP Telephone User Guide IndexIndex Issue 3 April 200690 4620/4620SW/4621SW IP Telephone User Guide Index