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Dell 1235cn manual

Models: 1235cn

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Contents

Dell 1235cn Multi Functional PrinterUser’s Guide features of your new laser printer SPECIAL FEATURESABOUT THIS USER’S GUIDE Features of your new laser printerFINDING MORE INFORMATION 4 Features of your new laser printersafety information IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS6 Safety information a. AWG American Wire Gaugecontents GETTING STARTEDLOADING ORIGINALS AND PRINT MEDIA COPYINGSCANNING BASIC PRINTINGFAXING contentsUSING USB MEMORY DEVICE MAINTENANCEcontents TROUBLESHOOTINGSPECIFICATIONS GLOSSARYINDEX contentsintroduction PRINTER OVERVIEWThese are the main components of your printer Front viewCONTROL PANEL OVERVIEW IntroductionUNDERSTANDING THE STATUS LED ACKNOWLEDGING THE STATUS OF THE TONER CARTRIDGEMENU OVERVIEW 14 IntroductionPrinter driver PRINTER DRIVER FEATURESSUPPLIED SOFTWARE SETTING UP THE HARDWARE getting startedMacintosh SYSTEM REQUIREMENTSMicrosoft Windows SETTING UP THE NETWORK Configuring network protocol via the printerUsing the SetIP program Installing the driver software1. Connect the network cable to your printer PRINTERS BASIC SETTINGS Altitude adjustmentSetting the date and time Changing the default modeEntering characters using the number keypad Using the save modesAuto continue Speaker, ringer, key sound, and alarm sound22 Getting started mismatches the tray paper size5. Press OK to save your selection 6. Press Stop/Clear to return to ready modeloading originals and print media LOADING ORIGINALSOn the scanner glass In the ADFSELECTING PRINT MEDIA 24 Loading originals and print mediaSpecifications on print media 26 Loading originals and print media Media sizes supported in each modeGuidelines for special print media paper CHANGING THE SIZE OF THE PAPER IN THE PAPER TRAYPreprinted 28 Loading originals and print media Feeding the print material manually SETTING THE PAPER SIZE AND TYPEPRINTING ON SPECIAL PRINT MATERIALS CHANGING THE SETTINGS FOR EACH COPY copyingCOPYING DarknessCHANGING THE DEFAULT COPY SETTINGS USING SPECIAL COPY FEATURESID CARD COPYING 2-up or 4-up copyingSETTING COPY TIMEOUT Clone copyingErasing background images Gray enhance copyingSetting scan information in Dell Scan Manager scanningSCANNING BASICS SCANNING FROM THE CONTROL PANELSCANNING BY A NETWORK CONNECTION Scanning to EmailCHANGING THE SETTINGS FOR EACH SCAN JOB CHANGING THE DEFAULT SCAN SETTINGSSETTING UP ADDRESS BOOK Configuring group email numbersPrinting Address Book Searching with a particular first letterCANCELING A PRINT JOB basic printingPRINTING A DOCUMENT This chapter explains common printing tasksSetting the fax header Adjusting the document settingsfaxing SENDING A FAXSending a fax automatically Sending a fax manuallyConfirming a transmission Automatic redialingSending a delayed fax Sending a priority faxAdding pages to a delayed fax Canceling a delayed faxReceiving manually using an extension telephone Receiving faxes using DRPD modeRECEIVING A FAX Changing receiving modesReceiving in secure receiving mode Activating secure receiving modeReceiving faxes in memory Forwarding faxesFAX SETUP Changing the fax setup optionsChanging the default document settings Setting up Address BookPrinting sent fax report automatically Using speed dial numbersUsing group dial numbers Searching Address Book for an entryDeleting a Address Book entry Printing Address Bookusing USB memory device ABOUT USB MEMORYPLUGGING IN A USB MEMORY DEVICE SCANNING TO A USB MEMORY DEVICEPRINTING FROM A USB MEMORY DEVICE BACKING UP DATACustomizing Scan to USB To print a document from a USB memory deviceMANAGING USB MEMORY PRINTING DIRECTLY FROM A DIGITAL CAMERADeleting an image file Formatting a USB memory devicemaintenance ADJUSTING THE COLOR CONTRASTPRINTING REPORTS Printing a reportCLEANING YOUR PRINTER Cleaning the outsideCleaning the inside CLEARING MEMORY4. Pull the waste toner container out of the printer using its handle Cleaning the scan unit 52 MaintenanceMAINTAINING THE CARTRIDGE REPLACING THE TONER CARTRIDGEToner cartridge storage Expected cartridge life54 Maintenance REPLACING THE IMAGING UNIT MaintenanceREPLACING THE WASTE TONER CONTAINER 56 MaintenanceMAINTENANCE PARTS To access Embedded Web ServiceMANAGING YOUR PRINTER FROM THE WEBSITE CHECKING THE PRINTER’S SERIAL NUMBERtroubleshooting TIPS FOR AVOIDING PAPER JAMSCLEARING DOCUMENT JAMS Exit misfeedCLEARING PAPER JAMS Roller misfeedIn the tray In the fuser unit areaIn the paper exit area 60 TroubleshootingTroubleshooting 6. Open the scan unit7. Carefully take the jammed paper out of the printer Be careful not to pinch your fingersUNDERSTANDING DISPLAY MESSAGES 62 TroubleshootingTroubleshooting 64 Troubleshooting SOLVING OTHER PROBLEMS Printing problemsPaper feeding See Software sectionPrinting quality problems Aa BbCcAa BbCc Aa BbCcAaBbCc AaBbCcAaBbCc AaBbCcCopying problems AaBbCcAaBbCc AaBbCcScanning problems Dell Scan Manager problemsprogress. When that job is complete, try your operating environment is not set up properlyFax problems Common Windows problemsCommon Macintosh problems 70 TroubleshootingSUPPLIES HOW TO PURCHASEordering supplies specifications GENERAL SPECIFICATIONSPRINTER SPECIFICATIONS SCANNER SPECIFICATIONSCOPIER SPECIFICATIONS SpecificationsFACSIMILE SPECIFICATIONS 74 Specificationsglossary 76 Glossary See PostScript Subnet Mask index Page Page Software section Chapter 1 INSTALLING PRINTER SOFTWARE IN WINDOWS SOFTWARE SECTIONChapter 2 BASIC PRINTING Chapter 3 ADVANCED PRINTINGChapter 6 USING OTHER SOFTWARE Chapter 7 USING YOUR PRINTER WITH A MACINTOSHChapter 4 SHARING THE PRINTER LOCALLY Chapter 5 SCANNINGChanging Printer Settings Installing SoftwareUninstalling software Setting Up the Printer1 Installing Printer Software in Windows Installing Printer SoftwareInstalling Software for Local Printing Typical InstallationCustom Installation Select Custom installation. Click NextInstalling Printer Software in Windows 4 Select Typical installation for a network printer. Click Next Installing Software for Network PrintingTypical Installation Custom Installation 4 Select Custom installation. Click Next2 From the Start menu select Programs or All Programs Reinstalling Printer Software→ Dell → Dell Printers → your printer driver name → Maintenance 2 From the Start menu select Programs or All Programs Removing Printer Software→ Dell → Dell Printers → your printer driver name → Maintenance 2 Basic Printing Printing a DocumentPrinting a Document Printing to a file PRN Printer Settings Using a Favorite Setting Using HelpPrinter Settings Printing to a file PRN12 Basic Printing 2. Select Printers and Faxes 3. Select your printer driver iconLayout Tab Paper TabPaper Orientation Layout OptionsGraphic Tab Scaling PrintingQuality Advanced OptionsUsing a Favorite Setting Using HelpOther Options Tab About Tab3 Advanced Printing Printing Multiple Pages on One Sheet of Paper N-Up PrintingFitting Your Document to a Selected Paper Size Using Watermarks Using OverlaysPrinting Posters Printing BookletsPrinting on Both Sides of Paper Printing a Reduced or Enlarged DocumentFitting Your Document to a Selected Paper Size Long Edge, which is the conventional layout used in book bindingUsing Watermarks Using an Existing WatermarkCreating a Watermark Editing a WatermarkUsing Overlays What is an Overlay?Using a Page Overlay Creating a New Page OverlaySetting Up a Host Computer Setting Up a Client Computer4 Sharing the Printer Locally 2 From the Start menu select Printers and FaxesUsing SmarThru Office 5 ScanningSmarthru Office Starting SmarThru Office2 Scan Setting window opens settingSettings Send to EmailScanning Process with TWAIN- enabled Software Scanning Using the WIA DriverWindows XP Windows Vista6 Using other software Printer Settings UtilityPrinter Status Monitor Printer Status Monitor Printer Settings UtilityFirmware Update Utility Dell Toner Re-order applicationPrinters → Dell 1235cn Color Laser MFP → Firmware Update Utility The Firmware Update Utility window opens7 Using Your Printer with a Macintosh Installing SoftwareUninstalling software Installing Software Uninstalling software Setting Up the PrinterSetting Up the Printer For a Network-connectedFor a USB-connected 3 Click Add on the Printer ListChanging Printer Settings PrintingPrinting a Document LayoutPaper Printing Multiple Pages on One Sheet of PaperGraphics Scanning Scanning with USBStart Applications and click Image Capture NOTE If No Image Capture device connected messageINDEX SOFTWARE SECTIONwatermark create 19 delete 19 edit 19 print WIA, scan uninstall, software Macintosh 27 WindowsTWAIN, scan