Dell 1235cn manual Changing the default document settings, Printing sent fax report automatically

OPTION	DESCRIPTION
Discard Size	When receiving a fax containing pages as long as
	or longer than the paper in your printer, you can
	set the printer to discard a specific length from the
	end of the received fax. The printer will print the
	received fax on one or more sheets of paper,
	minus the data that would have been on the
	specified discard segment.
	When the received fax contains pages larger than
	the paper in your printer, and Auto Reduction
	has been turned on, the printer will reduce the fax
	to fit on the existing paper, and nothing will be
	discarded.
Junk Fax Setup	This setting may not be available depending on
	your country. Using this feature, the system will
	not accept faxes sent from remote stations whose
	numbers are stored in the memory as junk fax
	numbers. This feature is useful for blocking any
	unwanted faxes.
	When you turn on this feature, you can access the
	following options to set junk fax numbers.
	• Add: Allows you to set up to 10 fax numbers.
	• Delete: Allows you to delete the desired junk
	fax number. If you select Delete All, Allows
	you to delete all junk fax numbers.
DRPD Mode	This mode enables a user to use a single
	telephone line to answer several different
	telephone numbers. In this menu, you can set the
	printer to recognize which ring patterns to answer.
	For details about this feature, see "Receiving
	faxes using DRPD mode" on page 41.

Changing the default document settings

The fax options, including resolution and darkness, can be set to the most frequently used modes. When you send a fax, the default settings are used if they are not changed by using the corresponding button and menu.

1.Press Fax.

2.Press Menu until Fax Setup appears on the bottom line of the display and press OK.

3.Press the left/right arrow until Change Default appears and press OK.

4.Press OK when Resolution appears.

5.Press the left/right arrow until the resolution you want appears and press OK.

6.Press the left/right arrow until Darkness appears and press OK.

7.Press the left/right arrow until the darkness you want appears and press OK.

8.Press Stop/Clear to return to ready mode.

Printing sent fax report automatically

You can set the printer to print a report with detailed information about the previous 50 communication operations, including time and dates.

1.Press Fax.

2.Press Menu until Fax Setup appears on the bottom line of the display and press OK.

3.Press the left/right arrow until Auto Report appears and press OK.

4.Press the left/right arrow until On appears and press OK.

5.Press Stop/Clear to return to ready mode.

Setting up Address Book

You can set up Address Book with the fax numbers you use most frequently. Your printer provides you with the following features for setting

up Address Book:

•Speed/Group dial numbers

Before beginning to store fax numbers, ensure that your printer is in Fax mode.

Speed dial numbers

You can store up to 240 frequently-used fax numbers in speed dial numbers.

Registering a speed dial number

1.Press Fax.

2.Press Address Book until New & Edit appears on the bottom line of the display and press OK.

3.Press OK when Speed Dial appears.

4.Enter a speed dial number between 0 and 239 and press OK.

If an entry is already stored in the number you choose, the display shows the name to allow you to change it. To start over with another speed dial number, press Back.

5.Enter the name you want and press OK.

For details on how to enter alphanumeric characters, see "Entering characters using the number keypad" on page 21.

6.Enter the fax number you want and press OK.

7.Press Stop/Clear to return to ready mode.

Editing speed dial numbers

1.Press Address Book until New & Edit appears on the bottom line of the display and press OK.

2.Press OK when Speed Dial appears.

3.Enter the speed dial number you want to edit and press OK.

4.Change the name and press OK.

5.Change the fax number and press OK.

6.Press Stop/Clear to return to ready mode.

Using speed dial numbers

When you are prompted to enter a destination number while sending a fax, enter the speed dial number at which you stored the number you want.

•For a one-digit (0-9) speed dial number, press and hold the corresponding digit button on the number keypad.

•For a two- or three-digit speed dial number, press the first digit button(s) and then hold down the last digit button.

You can also search through memory for an entry by pressing Address Book. See "Searching Address Book for an entry" on page 45.

Group dial numbers

If you frequently send the same document to several destinations, you can group these destinations and set them under a group dial number. You can then use a group dial number to send a document to all of the destinations within the group. You can set up to 200 (0 through 199) group dial numbers using the destination’s existing speed dial numbers.

Registering a group dial number

1.Press Fax.

2.Press Address Book until New & Edit appears on the bottom line of the display and press OK.

3.Press the left/right arrow until Group Dial appears and press OK.

4.Enter a group dial number between 0 and 199 and press OK.

5.Enter the name you want and press OK.

44 Faxing