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Dell 1235cn manual Using Usb Memory Device, Maintenance, contents, Troubleshooting

Models: 1235cn

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USING USB MEMORY DEVICE

46

MAINTENANCE

49

44 Setting up Address Book

46 About USB memory

46Plugging in a USB memory device

46Scanning to a USB memory device

46Scanning

47Customizing Scan to USB

47 Printing from a USB memory device

47To print a document from a USB memory device:

47Backing up data

47Backing up data

47Restoring data

48Managing USB memory

48 Deleting an image file

48Formatting a USB memory device

48Viewing the USB memory status

48Printing directly from a digital camera

49Printing reports

49 Printing a report

49Adjusting the color contrast

50Clearing memory

50Cleaning your printer

50Cleaning the outside

50Cleaning the inside

52Cleaning the scan unit

53Maintaining the cartridge

53Toner cartridge storage

53Expected cartridge life

53Redistributing toner

53Replacing the toner cartridge

55Replacing the imaging unit

56Replacing the waste toner container

57Maintenance parts

57Checking replaceables

57Managing your printer from the website

57To access Embedded Web Service:

57Checking the printer’s serial number

TROUBLESHOOTING	58	Tips for avoiding paper jams
58	58	Clearing document jams
	58	Exit misfeed
	59	Roller misfeed
	59	Clearing paper jams
	59	In the tray 1
	59	In the fuser unit area
	60	In the paper exit area

62Understanding display messages

65Solving other problems

65Paper feeding

65Printing problems

66Printing quality problems

68Copying problems

69Scanning problems

69Dell Scan Manager problems

70Fax problems

70

Common Windows problems

Contents 9

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Dell 1235cn manual Using Usb Memory Device, Maintenance, contents, Troubleshooting

Contents

Multi Functional Printer User’s GuideDell 1235cn SPECIAL FEATURES features of your new laser printerFeatures of your new laser printer ABOUT THIS USER’S GUIDE4 Features of your new laser printer FINDING MORE INFORMATIONIMPORTANT SAFETY SYMBOLS AND PRECAUTIONS safety informationa. AWG American Wire Gauge 6 Safety informationGETTING STARTED contentsLOADING ORIGINALS AND PRINT MEDIA COPYINGBASIC PRINTING SCANNINGFAXING contentsMAINTENANCE USING USB MEMORY DEVICEcontents TROUBLESHOOTINGGLOSSARY SPECIFICATIONSINDEX contentsPRINTER OVERVIEW introductionThese are the main components of your printer Front viewIntroduction CONTROL PANEL OVERVIEWACKNOWLEDGING THE STATUS OF THE TONER CARTRIDGE UNDERSTANDING THE STATUS LED14 Introduction MENU OVERVIEWPRINTER DRIVER FEATURES SUPPLIED SOFTWAREPrinter driver getting started SETTING UP THE HARDWARESYSTEM REQUIREMENTS Microsoft WindowsMacintosh Configuring network protocol via the printer SETTING UP THE NETWORKUsing the SetIP program Installing the driver software1. Connect the network cable to your printer Altitude adjustment PRINTERS BASIC SETTINGSSetting the date and time Changing the default modeUsing the save modes Entering characters using the number keypadAuto continue Speaker, ringer, key sound, and alarm soundmismatches the tray paper size 22 Getting started5. Press OK to save your selection 6. Press Stop/Clear to return to ready modeLOADING ORIGINALS loading originals and print mediaOn the scanner glass In the ADF24 Loading originals and print media SELECTING PRINT MEDIASpecifications on print media Media sizes supported in each mode Guidelines for special print media26 Loading originals and print media CHANGING THE SIZE OF THE PAPER IN THE PAPER TRAY Preprintedpaper 28 Loading originals and print media SETTING THE PAPER SIZE AND TYPE PRINTING ON SPECIAL PRINT MATERIALSFeeding the print material manually copying CHANGING THE SETTINGS FOR EACH COPYCOPYING DarknessUSING SPECIAL COPY FEATURES CHANGING THE DEFAULT COPY SETTINGSID CARD COPYING 2-up or 4-up copyingClone copying SETTING COPY TIMEOUTErasing background images Gray enhance copyingscanning Setting scan information in Dell Scan ManagerSCANNING BASICS SCANNING FROM THE CONTROL PANELScanning to Email SCANNING BY A NETWORK CONNECTIONCHANGING THE DEFAULT SCAN SETTINGS CHANGING THE SETTINGS FOR EACH SCAN JOBSETTING UP ADDRESS BOOK Configuring group email numbersSearching with a particular first letter Printing Address Bookbasic printing CANCELING A PRINT JOBPRINTING A DOCUMENT This chapter explains common printing tasksAdjusting the document settings Setting the fax headerfaxing SENDING A FAXSending a fax manually Sending a fax automaticallyConfirming a transmission Automatic redialingSending a priority fax Sending a delayed faxAdding pages to a delayed fax Canceling a delayed faxReceiving faxes using DRPD mode Receiving manually using an extension telephoneRECEIVING A FAX Changing receiving modesActivating secure receiving mode Receiving in secure receiving modeReceiving faxes in memory Forwarding faxesChanging the fax setup options FAX SETUPSetting up Address Book Changing the default document settingsPrinting sent fax report automatically Using speed dial numbersSearching Address Book for an entry Using group dial numbersDeleting a Address Book entry Printing Address BookABOUT USB MEMORY using USB memory devicePLUGGING IN A USB MEMORY DEVICE SCANNING TO A USB MEMORY DEVICEBACKING UP DATA PRINTING FROM A USB MEMORY DEVICECustomizing Scan to USB To print a document from a USB memory devicePRINTING DIRECTLY FROM A DIGITAL CAMERA MANAGING USB MEMORYDeleting an image file Formatting a USB memory deviceADJUSTING THE COLOR CONTRAST maintenancePRINTING REPORTS Printing a reportCleaning the outside CLEANING YOUR PRINTERCleaning the inside CLEARING MEMORY4. Pull the waste toner container out of the printer using its handle 52 Maintenance Cleaning the scan unitREPLACING THE TONER CARTRIDGE MAINTAINING THE CARTRIDGEToner cartridge storage Expected cartridge life54 Maintenance Maintenance REPLACING THE IMAGING UNIT56 Maintenance REPLACING THE WASTE TONER CONTAINERTo access Embedded Web Service MAINTENANCE PARTSMANAGING YOUR PRINTER FROM THE WEBSITE CHECKING THE PRINTER’S SERIAL NUMBERTIPS FOR AVOIDING PAPER JAMS troubleshootingCLEARING DOCUMENT JAMS Exit misfeedRoller misfeed CLEARING PAPER JAMSIn the tray In the fuser unit area60 Troubleshooting In the paper exit area6. Open the scan unit Troubleshooting7. Carefully take the jammed paper out of the printer Be careful not to pinch your fingers62 Troubleshooting UNDERSTANDING DISPLAY MESSAGESTroubleshooting 64 Troubleshooting Printing problems SOLVING OTHER PROBLEMSPaper feeding See Software sectionAa BbCc Printing quality problemsAa BbCc Aa BbCcAaBbCc AaBbCcAaBbCc AaBbCcAaBbCc Copying problemsAaBbCc AaBbCcDell Scan Manager problems Scanning problemsprogress. When that job is complete, try your operating environment is not set up properlyCommon Windows problems Fax problemsCommon Macintosh problems 70 TroubleshootingHOW TO PURCHASE ordering suppliesSUPPLIES GENERAL SPECIFICATIONS specificationsSCANNER SPECIFICATIONS PRINTER SPECIFICATIONSCOPIER SPECIFICATIONS Specifications74 Specifications FACSIMILE SPECIFICATIONSglossary 76 Glossary See PostScript Subnet Mask index Page Page Software section SOFTWARE SECTION Chapter 1 INSTALLING PRINTER SOFTWARE IN WINDOWSChapter 2 BASIC PRINTING Chapter 3 ADVANCED PRINTINGChapter 7 USING YOUR PRINTER WITH A MACINTOSH Chapter 6 USING OTHER SOFTWAREChapter 4 SHARING THE PRINTER LOCALLY Chapter 5 SCANNINGInstalling Software Changing Printer SettingsUninstalling software Setting Up the PrinterInstalling Printer Software 1 Installing Printer Software in WindowsInstalling Software for Local Printing Typical InstallationSelect Custom installation. Click Next Custom InstallationInstalling Printer Software in Windows Installing Software for Network Printing Typical Installation4 Select Typical installation for a network printer. Click Next 4 Select Custom installation. Click Next Custom InstallationReinstalling Printer Software → Dell → Dell Printers → your printer driver name → Maintenance2 From the Start menu select Programs or All Programs Removing Printer Software → Dell → Dell Printers → your printer driver name → Maintenance2 From the Start menu select Programs or All Programs Printing a Document 2 Basic PrintingPrinting a Document Printing to a file PRN Printer Settings Using a Favorite Setting Using HelpPrinting to a file PRN Printer Settings12 Basic Printing 2. Select Printers and Faxes 3. Select your printer driver iconPaper Tab Layout TabPaper Orientation Layout OptionsScaling Printing Graphic TabQuality Advanced OptionsUsing Help Using a Favorite SettingOther Options Tab About TabPrinting Multiple Pages on One Sheet of Paper N-Up Printing 3 Advanced PrintingFitting Your Document to a Selected Paper Size Using Watermarks Using OverlaysPrinting Booklets Printing PostersPrinting a Reduced or Enlarged Document Printing on Both Sides of PaperFitting Your Document to a Selected Paper Size Long Edge, which is the conventional layout used in book bindingUsing an Existing Watermark Using WatermarksCreating a Watermark Editing a WatermarkWhat is an Overlay? Using OverlaysUsing a Page Overlay Creating a New Page OverlaySetting Up a Client Computer Setting Up a Host Computer4 Sharing the Printer Locally 2 From the Start menu select Printers and Faxes5 Scanning Using SmarThru OfficeSmarthru Office Starting SmarThru Officesetting 2 Scan Setting window opensSettings Send to EmailScanning Using the WIA Driver Scanning Process with TWAIN- enabled SoftwareWindows XP Windows VistaPrinter Settings Utility 6 Using other softwarePrinter Status Monitor Printer Status Monitor Printer Settings UtilityDell Toner Re-order application Firmware Update UtilityPrinters → Dell 1235cn Color Laser MFP → Firmware Update Utility The Firmware Update Utility window opensInstalling Software 7 Using Your Printer with a MacintoshUninstalling software Installing Software Uninstalling software Setting Up the PrinterFor a Network-connected Setting Up the PrinterFor a USB-connected 3 Click Add on the Printer ListPrinting Changing Printer SettingsPrinting a Document LayoutPrinting Multiple Pages on One Sheet of Paper GraphicsPaper Scanning with USB ScanningStart Applications and click Image Capture NOTE If No Image Capture device connected messageSOFTWARE SECTION INDEXuninstall, software Macintosh 27 Windows TWAIN, scanwatermark create 19 delete 19 edit 19 print WIA, scan