Recording Outgoing Messages | HP 1020xi Fax, 1020 Fax manual

hp fax 1020 series

Recording Outgoing Messages

Before using the answering machine, you must record a greeting or outgoing message (OGM). The outgoing message must be between 2 and 40 seconds long. Keep your message as short as possible to ensure that all faxes are received.

Answering Machine (TAM)

Record Erase Messages

Skip Replay

Play

To record the outgoing message

Sample message: You have reached _______________, to send a fax

press Start now. To leave a voice message, wait for the tone then leave your message.

1Press Record. An alternating message will display:

Play:play OGM / Record:rec. OGM

Tip! In Canada, Latin America, and the U.S. only: for the best sound quality, use the handset to record your OGM instead of the speakerphone. Lift the handset after you have pressed the Record button once, then press Record again to begin recording your OGM. You must wait until after you have pressed Record to pick up the handset.

2Press Record.

Recording OGM... will display.

3Wait until Recording OGM... displays, then record your message and press Record to end the message.

The OGM will play for you.

Tip! To change the OGM, simply re-record it.

To play the outgoing message

1Press Record. An alternating message will display:

Play: play OGM / Record: rec. OGM

2Press Play to play the message.

26

Image 40

HP 1020xi Fax, 1020 Fax manual Recording Outgoing Messages, To record the outgoing message, To play the outgoing message

Contents

User Guide Safety Information Quick Start Loading paper Setting the paper size 4Basic Setup will display1Fax Functions will display 1Date & Time will display Sending a fax Loading documents to fax or copyStandard faxing TEL Answer Mode FAX or TAM/FAX Answer ModeReceiving a fax Scan & Fax Making a copy Making telephone calls Receiving telephone calls Hp fax Record Erase Messages Table of Contents Printing the speed dial list Printing the broadcast list Iii Hp fax 1020 series Front Panel and Menus Front Panel 0Canada & U.S Menu Button 4Resolution will display Navigating the menus Entering dates, times, text, and telephone numbers Fine 32+ Setting Up to Receive Faxes Setting the Answer Mode Setting the TAM/FAX Ring 1TAM/FAX Ring will display 5Rings & Volume will displayToll Saver Setting the FAX Ring Silent Fax Ring Count will display Using Answer Pattern Distinctive Ring Pattern Example 3Answer Pattern will display 7Advanced Setup will display Silent Detect1Scan & Fax will display 3Silent Detect will display Using an External Answering Machine Using Caller ID-U.S. and Canada only Printing a list of calls Using Speed Dialing and Broadcasting Setting up Speed Dials and One Touch Buttons 1Speed Dial will display 3Set Speed Dial will display01Unassigned will display Dialing a Programmed Number Dialing with One-Touch buttons Sending a Fax to Several PeopleDialing with Speed Dial codes 2Broadcast List will display Entry01-3001 will display 1Send Fax Later will display Sendinga broadcast fax2Broadcasting will display Deleting an Entry 3Delete Entry will display Printing the speed dial list Printing the Speed Dial or Broadcast ListPrinting the broadcast list Answering Machine Answering Machine TAM To record the outgoing message Recording Outgoing MessagesTo play the outgoing message Setting Rings Listening to Messages 1Message Length will display Screening Calls2Call Screening will display Changing the Length of Messages Listening to Messages Remotely Pincode *000 will display Retrieving messages To skip Message 1, press 2. Message 2 begins to play Fax Functions Receiving FaxesFax polling 4Poll Receive will display Standard method Fax Functions Steps Page20 Sending a fax to multiple numbers Sendingyour fax at a later time CancelTime xxxx will display Contrast Fax SettingsLight Dark will display Resolution To scroll to the setting you want Fax reduction 2Fax Reduction will display Printing Reports Prints a report of the last fax transaction Front panel button Fax Forwarding 3Fax Forwarding will display Hp fax 1020 series Copy Functions Changing Copy Contrast and ResolutionMaking Copies Reducing Copies 5Copy Reduction will display Collating Copies 6Copy Collation will display Hp fax 1020 series Other Features Changing the Date and Time Setting Auto Reports Changing the Fax Header2Fax Header will display Your Fax No. will display Every Error 5Rings and Volume will displayTurning Beep Sounds On and Off Send Only , and Off Setting ECM Changing the Country and Language 7Country & Lang will display Resetting the Defaults 5Reset Defaults will display Telephone Functions Changing Volume Handset and speaker volume Ring volume4Ring Volume will display Soft Redialing Maintenance and Troubleshooting Cleaning the Print Cartridge 7Adv. Setup will display6Clean Cartridge will display Changing Print Cartridges Printing Faxes Stored in Memory 2Print Report will display Messages on the Display and Error Log 7Reprint Faxes will display Record longer message Troubleshooting Press Start/Copy As a in your number Clearing Paper Jams Clearing document jams Clearing paper jams Hp fax 1020 series Paper Types and Sizes Specifications and RegulatoryPrint Cartridge Product Specifications Specifications are subject to change without notice 300 dpi, Inkjet Regulatory Information #?0&&@2 2A-2A6&7 1126117 Specifications Use Hewlett-Packard Support Services Before calling Customer Support Warranty #?/29+2 32+0 Index TAM/FAX8 TEL8 OGM Text Page Environmental Product Stewardship Program C8580-90106