HP 3100 Receive a fax manually, Set up backup fax reception

Receive a fax manually

If you set up your HP All-in-One to receive faxes manually (the Auto Answer option is set to Off) or you answer the phone and hear fax tones, use the instructions in this section to receive faxes.

1.Make sure the HP All-in-One is turned on and you have paper loaded in the main tray.

2.If you are currently on the phone with the sender, instruct the sender to press Start on their fax machine.

3.When you hear fax tones from a sending fax machine, do the following:

a.Press the Fax button on the control panel of your HP All-in-One.

b.Press until Receive Fax Manually is highlighted, and then press OK.

c.Press Start Black or Start Color.

d.After the HP All-in-One begins to receive the fax, you can hang up the phone.

Tip If the phone you are using is on the same phone line as your HP All- in-One, but is not plugged into the "2–EXT" port on the back of the HP All- in-One, you might not be close enough to your HP All-in-One to reach the control panel. If you cannot reach the control panel, wait several seconds, and then press 1 2 3 on your phone.

If the HP All-in-One does not begin receiving the fax, wait several more seconds and press 1 2 3 again. After the HP All-in-One begins to receive the fax, you can hang up the phone.

Set up backup fax reception

Depending on your preference and security requirements, you can set up the HP All- in-One to store all the faxes it receives, only the faxes it receives while the device is in an error condition, or none of the faxes it receives.

Note The HP All-in-One deletes all the faxes stored in its memory when you turn off the HP All-in-One. You can also delete the faxes from memory by clearing the fax log from the Setup Menu, or changing the Backup Fax Reception mode to Off. For more information, see the onscreen HP Image Zone Help.

The following Backup Fax Reception modes are available: On, On Error Only, and Off.

●On is the default setting. When Backup Fax Reception is On, the HP All-in-One stores all faxes it receives in memory. This enables you to reprint up to eight of the most recently printed faxes if they are still saved in memory. For more information, see Reprint received faxes from memory.

Note After the memory becomes full, the HP All-in-One overwrites the oldest, printed faxes as it receives new faxes. If the memory becomes full of unprinted faxes, the HP All-in-One will stop answering incoming fax calls.

●On Error Only causes the HP All-in-One to store faxes in memory only if there is an error condition that prevents the HP All-in-One from printing the faxes (for example, if the HP All-in-One runs out of paper). The HP All-in-One will continue to store incoming faxes as long as there is memory available. (If the memory

Fax

User Guide 95