Download messages | HTC HERA100 instruction

126 Exchanging Messages and Using Outlook

Download messages

The manner in which you download messages depends on the type of account you have:

•To send and receive e-mail for an Outlook e-mail account, begin synchronization through ActiveSync. For more information, see “Set up Outlook e-mail” in this chapter.

•To send and receive e-mail messages for an e-mail account that you have with an ISP or that you access using a VPN server connection (typically a work account), download messages through a remote e-mail server. For more information, see “To download messages from the server” later in this chapter.

•Text messages are automatically received when the phone is turned on. When the phone is turned oﬀ, messages are held by your service provider until the next time the phone is turned on.

To download messages from the server

To send and receive e-mail messages for an e-mail account that you have with an ISP or that you access using a VPN server connection (typically a work account), you first need to connect to the Internet or your corporate network, depending on the account.

1.Tap Menu > Go To and tap the account you want to use.

2.Tap Menu > Send/Receive. The messages on your device and e-mail server are synchronized: new messages are downloaded to the device Inbox folder, messages in the device Outbox folder are sent, and messages that have been deleted from the server are removed from the device Inbox folder.

Tip If you want to read the entire message, tap Menu > Download Message while in the message window. If you are in the message list, tap and hold the message, and tap Download Message. The message will download the next time you send and receive e-mail. This will also download message attachments if you selected those options when you set up the e-mail account.

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HTC HERA100 user manual Download messages, To download messages from the server

Contents

Pocket PC Phone Please Read Before Proceeding Intellectual Property Right InformationPage Important Health Information and Safety Precautions Use the correct external power source Handle battery packs carefully Safety Precautions for Direct Sunlight Safety in Aircrafts Safety Precautions for RF Exposure Avoid hot areas Heed service markingsDamage requiring service Avoid wet areas Cleaning Mounting AccessoriesAdjust the volume Avoid pushing objects into product Contents Using Phone Features Up E-mail SecurityManaging Your Pocket PC Phone Exchanging Messages and Using Outlook 119 Getting Connected Appendix Using Other ApplicationsExperiencing Multimedia IndexPage Today Screen Using the Programs Device Settings Chapter Getting to Know Your Device and Its Accessories 8 9 10 11 LED Getting Started Speaker Listen to the audio media from here Accessories Accessory Function About the SIM Card and Battery To check the battery power Charge the batteryLow battery Alternatively, tap Start Settings Systems tab Power Switch your device to Sleep mode Starting UpTurn your device on and off Manage screen settings Tap Start Settings System tab ScreenCalibrate the device Today Screen 1314 Indicators Icon Description Getting Started Start menu Getting Started Getting Started Personal tab System tab Connections tab Getting Started Entering and Searching Information Searching Information Using the Hardware Keyboard Icon Input method Tap Large keys To enter text using the on-screen KeyboardTo enlarge the on-screen Keyboard To use Letter Recognizer To use Block Recognizer To start Transcriber To write using Transcriber To enter punctuation and symbolsTo edit text To open the Symbol Pad and select a symbol To search for a file or an item Tap Start Programs Search Using Phone Features Enter your PIN Using the PhonePhone screen Tap Start Phone Adjust the device volume Turn the phone function on and offTo turn off the phone function Make a call from Phone Make a call from Speed Dial Make a call from ContactsMake a call from Call History To choose one of the numbers of a contact to dial Tap Menu New Make a call from SIM ManagerTo create a Speed Dial entry To call a SIM contact Start Smart Dialing To answer or reject an incoming callTo end a call Tips on using Smart Dialing To find a phone numberTo find a contact name Make a call or send a text message using Smart Dialing On the Phone screen, tap Menu Smart Dialing Options Set up Smart DialingTo switch between two calls To put a call on hold To turn on and off the Speakerphone To set up a conference callTap Conference To mute a call Make an emergency call Make an international call Synchronizing Information and Setting Up E-mail Security Setting Up ActiveSync To install and set up ActiveSync on the computer Synchronizing Information and Setting Up E-mail Security Synchronizing Information and Setting Up E-mail Security Information types on the PC and Exchange Server Synchronize Outlook information with the computer To manually start and stop synchronization To change which information is synchronized PC1 PC2 Synchronize Outlook information with Exchange Server To synchronize directly with Exchange ServerTap Finish Using ActiveSync to enable Direct Push Schedule synchronization with Exchange Server Using Comm Manager to enable Direct Push To schedule synchronization at regular time intervals To synchronize with a computer via Bluetooth Change Media synchronization settings To set up a sync relationship with a storage cardClick Set up Sync Digitally sign and encrypt all messages Tap Start Programs ActiveSync Tap Menu Options Synchronizing Information and Setting Up E-mail Security Managing Your Pocket PC Phone Customize the Today screen Tap Start Settings Personal tab TodayPersonalizing Your Pocket PC Phone To customize the Today screen Tap Start Settings Personal tab Menus Customize the Start menuTo set options for displaying tasks on the Today screen Set Date / Time / Regional Options Why is the device name important?To set an alarm To change the device name To set the time and date for a different location Personal and system settingsTo change regional settings To reassign programs or shortcuts to program buttons To increase or decrease the size of text on the screen To choose how to be notified about events or actionsTo make the battery last longer To find the operating system version number To adjust the brightness of the backlight To set the backlight to dim after a time delayTo configure the button using Task Manager Phone settings Phone services Set the keyboard sliding sound To change phone network settingsNetworks To set preferred networks To add programs To see how much memory is available Tap Start Settings System tab MemoryTo remove programs To see available storage card memory Tap Start Settings System tab Memory Running Programs tab To close a program To copy a file between your device and the PC To copy files to a storage cardTap Menu Edit Paste To automatically save files on a storage card To install Sprite Backup To open Sprite BackupOn your device, tap Start Programs Sprite Backup To back up data in Basic mode Basic modeAdvanced mode To restore data in Basic mode To change the backup location and file name Backup optionsTo restore data in Advanced mode To disable automatic file naming To enable remote backups to the computer via ActiveSync To protect your device with a passwordTo protect your SIM card with a PIN To change your password To display owner information on the ‘my info’ screen To perform a soft reset To perform a hard reset Managing Your Pocket PC Phone Getting Connected Connecting to the Internet To set up a Gprs connection to the Internet Tap Finish Tap Start Settings Connections tab Connections To set up a dial-up connection to your ISPTo set up a connection to a private network To start a connection To set a Home To disconnect the Gprs connectionTo start Internet Explorer To transfer favorites from your PC To change the size of text on Web pages To add a favoriteTo delete a favorite or folder To change how Web pages fill the screen To set up Internet security settings To save a picture from a WebTo delete temporary Internet files To open Comm Manager Comm Manager Tap to open ActiveSync so you can Bluetooth modes Bluetooth partnerships To turn Bluetooth on and make your device visibleTo create a Bluetooth partnership To rename a Bluetooth partnership Connect a Bluetooth hands-free or stereo headsetTo accept a Bluetooth partnership To delete a Bluetooth partnership To connect a Bluetooth hands-free or stereo headset Beam information using Bluetooth To beam information from your device to a computerTo beam a contact, tap Menu Send Contact Beam Bluetooth Explorer and Bluetooth file sharing To receive a Bluetooth beam Tap Start Settings Connections tab Bluetooth FTP tab To use Bluetooth Explorer Use the device as a Bluetooth modem Use another Bluetooth phone as a modem Select Bluetooth PAN as the PC ConnectionTap Connect To use a Bluetooth phone as a modem for your device Select a modem list, tap BluetoothTap Add a new modem connection To connect to a wireless network Open the Comm Manager To save battery power while connected to a wireless network To check the wireless LAN status Getting Connected To set up your device as a USB modem To end the Internet connection Install Gprs Monitor Today Plug-in Gprs Monitor icon and pop-up window To show or hide items on the Today Plug-inTo show the Gprs Monitor icon on the title bar To enter your service plan details Set up monitoring and notificationSelect the Enable connection monitoring check box To customize the Gprs Monitor pop-up window Set up multiple profiles To set up traffic limit notificationsTo set up and configure multiple profiles View charts and reports To switch between profilesTo view charts and generate reports To connect to a Terminal Server On your device, tap Start Programs Terminal Services ClientTo navigate within Terminal Services Client To disconnect without ending a session To disconnect after ending a session Tap Log Off Getting Connected Exchanging Messages and Using Outlook To set up e-mail accounts using E-mail Setup Wizard Mail Setup WizardSet up Outlook e-mail Mail and Text Messages Set up a POP3/IMAP4 e-mail account Tap Start Programs ActiveSyncTap Start Messaging Tap Menu Tools New Account Setting Description Send and receive messages To compose and send a message To exclude your e-mail address when replying to all To reply to or forward a messageTap Advanced To add an attachment to a message To receive attachmentsTap Start Messaging Tap Menu Tools Options Download messages To download messages from the server Tap Start Messaging Tap Menu Go To Text Messages Copy text messages from and to the SIM cardIndividually sign and encrypt a message To digitally sign and encrypt a new message Manage folders Tap Menu Check Certificate Exchanging Messages and Using Outlook To configure MMS settings Change MMS settingsTo access MMS Tap Start Messaging Tap Menu Go To MMS Exchanging Messages and Using Outlook Create and send MMS messages To compose an MMS message To create an MMS message from a template To add text to an MMS message To add an audio clip to an MMS messageTap Insert audio View and reply MMS messages To view an MMS messageTo reply to an MMS message To sign in or out To start MSN MessengerTap Start Programs Pocket MSN Tap MSN Messenger To add or delete contacts To set a default reminder for all new appointments To schedule an appointmentTo send a meeting request To create a contact on your device Tap Start ContactsTo create a contact on your SIM card To copy SIM contacts to your device To change contact informationTo work with the contact list Tap Start Programs SIM Manager Tap Menu Contacts to SIM To copy contacts to the SIM cardTap Start Programs SIM Manager, then tap Menu Tools Options To find a contact on your device To find a contact online Tap Start Contacts Menu View By Name To create a task To send contact information via text messagingTap Menu Send Contact Text Messages Tap Start Programs Tasks To set a default reminder for all new tasks To change the priority of a taskTo show start and due dates in the task list To locate a task To set the default input mode for NotesEnter information in Notes Tap Start Programs Notes To create a note To draw in a note To create a voice note Tap Start Settings Personal tab InputRecord a voice note To change recording formats To play back a voice recording To record your voiceOn the Today screen, tap Start Programs Voice Recorder To send the voice recording via MMS To set the voice recording as a ring tone To send the voice recording via e-mailTo beam the voice recording To rename or move a recording Experiencing Multimedia To open the Camera screen Tap Start Programs Camera or Using CameraCapture modes Tap Start Programs Pictures & Videos Camera icon or Camera controls File formats supportedCamera and Enter buttons Navigation Control Picture Theme mode Video capture mode MMS Video capture modeStill image capture modes Review screen Review screen icons Zooming To change the display duration of the Review screenZoom range Capture mode Camera Settings screen To navigate the Camera Settings screen Template menu Self-timer menuSports/Burst Settings menu Storage menu Capture Settings menu Capture Mode menuAdvanced menu Grid Experiencing Multimedia To view pictures To play GIF animation filesTap Start Programs Pictures & Videos To play videos with audio To delete a picture or video clip To view slide showsTo sort pictures and video clips To edit a picture To send pictures and video clips via e-mail To set a picture as the Today screen backgroundTap Menu Set as Today Background To assign pictures to contacts To customize more image settings Tap Menu Save to Contact About the controls This control Does this About the screens and menus About licenses and protected files To synchronize content to your device automatically To synchronize and copy content manually to your deviceCopy media files to your device Play media To play items on your device Use playlists To play an item on a networkTap Menu Open URL Troubleshooting To save a new playlist Library To launch Audio ManagerTap Start Programs Audio Manager No. Description Music Player Shows information about the playing song Playlists Windows Media Player playlistsCustom playlists To edit a playlist To create a playlistTo play a playlist To add a playlist to another playlist MP3 Trimmer Tap Set as Default Ring ToneSet music as ring tone Tap Menu Set as Ring Tone No. Description Using Other Applications Word Mobile Excel Mobile Word Mobile To create a Word file To create an Excel file Worksheet To start a slide show presentation Viewing Slide Shows with PowerPoint MobileTap Start Programs PowerPoint Mobile To stop a slide show Using Adobe Reader LE To adjust the display size To search for text in the document To rotate the viewTo change the page layout To exit Adobe Reader LE To install a MIDlet/MIDlet suite To install MIDlets from the InternetTo install MIDlets from a PC Tap Start Programs MIDlet Manager Menu Install Local Manage MIDlets/MIDlet suites To change the display name of a MIDlet To uninstall a MIDlet/MIDlet suiteTo configure MIDlet security To check storage space Tap Start Programs ZIP Start ZIP and Open .zip filesTo start ZIP on your device To open a ZIP file and extract files Tap File New Archive Tap Action ExtractTo create a zip archive Tap Action Add Create a voice tag for a phone number Create a voice tag for a program Make a call or launch programs using a voice tagTap Start Settings Personal tab Voice Speed Dial Tap Start Programs Voice Speed Dial Using Other Applications Appendix Regulatory Notices Agency identification numbersEuropean Union Notice Important safety information Safety precautions for RF exposureEN 50360 Damage requiring service Safety precautions for power supply unit Exposure to radio frequency RF signals Hearing Aids SAR InformationPacemakers Other Medical Devices Safety Precautions Other tips and cautions Weee Notice RoHS Compliance PC Requirement to Run ActiveSync GSM / Gprs / Edge Module Camera Module Expansion Slots Index Index Index Gprs Index Index Index ZIP