Lanier 5627 AG, 5622 AG Deleting Saved Documents, B Select the document to be deleted, Prev. keys

Document Server

Deleting Saved Documents

All unnecessary documents should be deleted.

This section describes how to delete saved documents.

Important

❒ You can save up to 3,000 docu- ments in the Document Server. No

3 more documents can be saved when there are 3,000 documents in the Document Server. You should delete unnecessary documents.

❒You can set the timer to delete the documents stored in the Docu-

ment Server with the User Tools. ⇒ p.99 “Auto Delete File” in “Key Operator Tools 2/2”.

Note

❒You can delete all the saved docu-

ments at a time with the User Tools. ⇒ p.99 “Delete All Files” in “Key Operator Tools 2/2”.

Follow these steps to delete saved documents.

A Press the {Document Server} key.

The “Select Files to Print” display appears.

B Select the document to be deleted.

•If no password is set for the doc- ument, the line for the selected document is highlighted.

•If a password has been set for the document, the password en- try dialog box appears.

Enter the password, and then click [OK].

The selected name is highlight- ed.

Note

❒You can search for the docu-

ment you desire by the file name or the user name. ⇒ p.58 “To Search by File Name”

❒You can sort the files in order of

[User Name], [File Name], or

[Date]. Press the key you want to sort by.

❒If the desired file name is not shown, see the next or previous screen using the [T Next] and [U

Prev.] keys.

❒If you cannot find the desired document using the names, you can print the first page of a doc- ument to check its contents. Press the line for the desired document, and press the [Print 1st Page] key followed by the

{Start} key.

❒Press the selected line again to cancel the print job.

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