Oce North America OP1030, OP1050, OP1040 guide

4-4 Editing Individual and Group Destination Information

(3) Search/Replace the Contents of a Particular Entry Item

It is possible to search for and replace data for any entry item for multiple registered individual or group destinations. For example, if a change is made to a city's area code, you can select multiple destinations and change the area code for their fax number with the new one all in one batch.

1.With the Address Book for Network FAX dialogue box open, select the multiple individual or group destinations that you want to edit.

2. Point at Replace under the Edit menu, or click on the Replace button. The Replace text dialogue box will be

displayed.

3.Put a check mark in the checkbox of the common item that you want to edit ("Registration Name", "FAX Number", "Subaddress", "Password", "Company Name", "Department Name", and "Recipient Name" for an individual destination and "Registration Name" for Group Destinations).

4.Enter the information that you want to change in the Find text

field (left column) for the corresponding item.

Enter the new information in the edit box of the Replace text field (right column).

Note: For fax numbers, the leftmost sequence that matches the entered information will be replaced. (Example) With fax number “555-33-1555”, if you enter “555” in the Find text field and “111” in the Replace text field, the fax number will be changed to “111-33-1555”. For other items, all matching sequences will be replaced.

5.Click on the OK button. The display will return to the Address Book for Network FAX dialogue box and the edited information will be displayed.

6.In order to actually register the edited information in the Address

Book, select Apply from the File menu (or click on the Apply button).

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Oce North America OP1030, OP1050, OP1040 manual Search/Replace the Contents of a Particular Entry Item

Contents

Océ Operations Guide Operating Environment About this On-Line ManualTrademark Information Scanner File Utility Included UtilitiesNetwork FAX Driver Address Book for Network FAX Reception function Outline of the Network FAX FunctionsTransmission function Address Book Outline of the Network FAX Functions Contents Receiving a Fax Contents Installing the Network FAX Driver Section Installing the Corresponding Software Registering the Machine’s IP address Installing the Network FAX Driver Sample screen-shot of the scanner default setting window Uninstalling the Network FAX Driver Click on Address Book for Network FAX Installing the Address Book for Network FAX Click on Scanner File Utility Installing the Scanner File Utility Main Transmission Functions Sending a Fax Main Transmission Functions Concurrent print see page 2-7 for setting procedures Attaching a Cover Page see page 2-7 for setting procedures Basic Transmission Basic Transmission Original Image Quality field FAX Setting TabFAX TX Setting button Original Size field Sending Options Tab Default Setting Dialogue Box Default Setting Dialogue Box Sender Information Tab Sample screen-shot Scanner default setting window Machine Setting Tab Deleting your access code Restricted access TabRegistering your access code Selecting a Destination from the Address Book Various Settings in the TX Setting Dialogue Box Various Settings in the TX Setting Dialogue Box Various Settings in the TX Setting Dialogue Box Code Based Communication Sample of English template Various Settings in the TX Setting Dialogue Box Optional Settings Transmitting Terminal Information Data Machine Settings Information Transmission Control Settings in the Fax Machine Itself Settings in Your Computer Starting up the Scanner File Utility Summary of Delivery Settings Delivery Setting List Dialogue Box Summary of Delivery Settings Starting the Scanner File Utility Reception Notice checkbox Setup Dialogue BoxHard Disk Warning % field Maximum of Received File List field Comment field Folder Setting Dialogue BoxPassword Setting button Folder field Delivery Setting List Dialogue Box Delivery Setting List Dialogue Box Sample of the notice of fax reception Destination Folder List Delivery Setting Dialogue BoxDestination Folder box Delete button Delivery Setting Dialogue Box Adding a computer address Adding an e-mail address To see the documents that were received by fax When a notice of fax reception is sentDetermining the Destination Folder Status Checking a Reception Notification ErrorDate & Time Receiving notice point PC Address Reference Opening Received Faxes Deleting Received Faxes Address Book Registering Destination Information Registering Destination Information Registering Multiple Destinations as a Group Registering Multiple Destinations as a Group Address/Group Copy Editing Information for an Individual or Group Destination Editing Individual and Group Destination Information Editing Individual and Group Destination Information Search/Replace the Contents of a Particular Entry Item Importing FDT Files Importing Address Data Importing CSV Files Importing Address Data Importing Address Data Exporting Address Data Miscellaneous Operating EnvironmentNetwork FAX Transmission Network FAX Reception