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Panasonic DP-4520, DP-3520, DP-6020 appendix 134, Using a Mailing List

Models: DP-3520 DP-4520 DP-6020

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Page 134

Sending Documents via LAN

Using a Mailing List

Using a Mailing List stored in the mail server simplifies the process of entering multiple locations and allows you to send to an unlimited number of email addresses with one easy operation.

Ask your Network System administrator for information on how to utilize the Mailing List.

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Panasonic DP-4520, DP-3520, DP-6020 appendix 134, Using a Mailing List

Contents

Internet Fax Features AppendixUser Information Internet Parameters SeeInternet Fax Useful Office FunctionsFacsimile Document Distribution SystemTable of Contents Program Keys Password CommunicationsPIN Code Access Confidential MailboxInternet Fax Features Setting Your Machine Printing Journals and ListsAppendix Problem SolvingTroubleshooting 207 Safety Information Safety Information Safety Information Connecting the Cables For DP-3510/3520/4510/4520/6010/6020For DP-2310/3010 Control Panel Control Panel Memo Sending Non-Standard Size Documents How to Load DocumentsLoading Documents Contrast Basic Transmission SettingsGeneral Description Resolution 600 dpiSending 2-Sided Originals Original Text/PhotoOthers Verification StampSending Documents Set the Send Mode orResolution Send Mode Select the ModesAddresses should be registered Select either Address Book Dialing or Manual Number DialingTelephone numbers or Email Advance. SeeYou can search and edit an Address Book entry as follows Flatbed ScanningSearching and Editing the Address Book Email Header Memory Transmission ReceiveStop Rotation XMT Fax Parameter No Rotation XMT set to Rotated TransmissionSided Transmission Receiving Duplex Scan 2-Sided Original on the Basic MenuOn-Hook Dialing Key, and adjust the Monitor volumeOn-Hook Dialing For On-Hook Dialing, follow the steps belowTo reserve your machine for sending the urgent documents Dial by using any one of the following methodsTransmission Reservation DocumentsThen remove the document from the ADF To cancel the direct transmission reservationMake sure the document is on the ADF Manual Redialing RedialingAutomatic Redialing Manual Reception Receiving DocumentsAutomatic Reception Document When the telephone rings, lift the handset. See noteTo receive documents manually Hang up the telephoneAutomatic Reduction Selecting the Print Reduction ModePrint Reduction Fixed ReductionReceiving Oversize Documents Transmitted Document Received DocumentSubstitute Memory Reception How to change the Mode Setting Mode SettingSetting the Mode Setting Mode Setting Features Print OUT Real-Time Batch Transmission Delayed Batch TransmissionBatch Transmission Timer Controlled Communications Deferred TransmissionEx 2 3 3 0 1130 p.m. and OK Enter the start time from the keypad and press OKUse a 4-digit, 24-hour clock Dial by any combination of the following methodsDeferred Polling Stations Address Book Dialing up to 200 stations Polling Preparing to be PolledEnter a 4-digit polling password and then press OK PollingPoll Documents from Another Station Machine has a password To set a Program Key for Group Dialing Setting for Group DialingProgram Keys Clear Enter a Key Name up to 15 characters and press OKEx PRO.POLL and press Setting for Program DialEnter the Program Name up to 15 characters and press Enter the Program Key Name up to 15 characters and press To change the setting of Group Dialing Editing for Group DialingEnter the new Key Name up to 15 characters and press OK Ex NEW Group and press OKPress the Program key you want to erase Ex PRO.POOL Erasing the Program Key SettingsTo erase the settings in a Program Key Compatibility with Other Machines Confidential MailboxConfidential Mailbox Enter a 4-digit Confidential Code and press Ex 2 2 3 3 and pressDial by any one of the following methods Mode Setting POLLING/ADV.COMM Mailbox Polling Explanation of Contents Sample CONF. RCV ReportStoring a Confidential Document in Your Machines Mailbox Fax Parameter No CONF. Polled File Save is changed to Valid Mailbox Delete File Delete All Files? Compatibility with Other Machines Setting of Routing, Forwarding or RelayingSub-Addressing Sub-Addressing Transmission MethodsThen enter the Sub-address Setting the Sub-Address into a Address Book NumberEnter the telephone number, press Add Telephone Number Enter Name Operation is the same as for normal dialing Using the Address Book Dialing NumbersSending a Fax with Sub-Address Place originals face up on the ADF. orTo separate the Telephone number and the Sub-address Using Manual Number DialingUse Using Sub-Address Temporarily SUB Address TransmitEnter the Password max 20 digits and then press Using the Fax Cover Sheet Fax Cover SheetCover Sheet is not attached Cover Sheet is attached Dial the stations you wish to send the documents toFax Cover Sheet Sample Password Communications Input identification code and press Setting Password TransmissionTo set transmission password and parameter Password is not checked Password is checked Fax Parameters Select And Press OK Password-TransmitSetting Password Reception To set receiving password and parameterEnter a 4-digit Receiving Password and press Ex 1 2 3 4 and pressUsing Password Transmission Using Password Reception Setting the RCV To Memory Password Receive To MemoryReceive To Memory Setting RCV To Memory MMM-dd-yyyy Ready To FaxPrinting Documents LedgerPrinting Documents Input identification code and press OK PIN Code AccessSelecting the Access Method Prefix or Suffix Or to scroll the display to the desired FaxPIN Code Access Dialing with a PIN Code Dialing mode Setting the Selective Reception Selective ReceptionSelective Reception Activating the Department Code Feature Department CodeDepartment Code Sending Document with Department Code Mode Setting Print OUT Printing a Department Code JournalSample Department Code Journal / Originated Calls Sample Department Code Journal / Received CallsEdit File Mode Printing or Viewing a File List100 Sample File ListSelect the file that you want to change and press 101Changing the Start Time or the Station of a File Enter a new start time and press102 To delete the file in memory, follow the steps below 103Deleting a File Select the file that you want to delete and press104 Printing Out a FileTo add documents into the file, follow the steps bellow 105Adding Documents into a File Select the file that you want to retry 106Retry an Incomplete File 107 Pre Installation InformationFunction Smtp Server Setup POP3 Client Setup Setup as Smtp Mail Server 108Email Transmission from your machine to a PC Setup as POP3 Client109 Email reception from a PC to your machine110 Start111 Internet Fax Transmission Internet Communication Features112 Internet Fax Delivery Notice MDN113 Direct Smtp Direct Ifax XMT114 Internet Mail Reception115 Inbound Routing116 Dynamic Host Configuration Protocol DhcpSmtp Authentication Fax ForwardRelayed Transmission Lightweight Directory Access Protocol Ldap117 118 Important InformationInternet Relayed Transmission 119Sending a Document to a PC via LAN User Parameters Setting the User Internet Parameters120 Enter the Smtp Server Name and press OK To advance to the next parameter, press Cancel121 Press Stop to return to standby To return to or122 Setting the Internet ParametersSetting the User Parameters for the LAN Interface Parameter CommentsContact your Network Administrator for this Information 123Manual Email Addressing 124Sending Documents via LAN Enter the correct character Ex abc@panasonic.com125 See note Ex abc panasonic.comPress the key name for the desired station Ex Panasonic 126Address Book Email Addressing 127 128 Multi Email Station Addressing Broadcasting129 Internet Fax Ledger Size Document Transmission130 To send with reduction, follow the steps belowPlaten Glass 131Change the File Format and File Name Documents is stored into memory and with a file number 132Ex Panasonic Failure Report Sample User unknown 133Returned Email Using a Mailing List 134Internet Fax Received on a PC 135Receiving Documents via LAN 136 Internet Fax Received on a PCReceiving Email from a POP Server Setting the POP Parameters137 To set the above POP parameters, follow the steps below138 ParameterTo return to standby Select the desired setting and press139 Manual Reception from the POP Server 140Unattended Reception from the POP Server Setting the POP Email Retrieval Key 141142 Press the Program key programmed for POP Retrieval Key Using the POP Email Retrieval Key143 Ex POP1On the server, then receive and print the email 144Displayed Sender Selection Setting the Sender Selection145 146 Select the Sender Selection Key No ~24To record another User Name, repeat Steps 6 to 147Max characters and press OK To return to standby, press Stop148 Sending Document with Sender Selection149 Printing the Sender Selection List150 Sender Selection List User Name Email AddressInbound Routing Setting the Routing Parameters151 152 Inbound Routing153 CharactersThen enter a Numeric ID TSI up to 20 characters 154Selecting whether to add to the favorites Fax Forward Setting Fax Forward155 Address Book See156 Fax Forward Using Document Distribution System 157Ifax Return Receipt To disable this feature, follow the steps below158 Select the desired setting and press 159Example 1 Internet Relay Transmission 160Relayed Transmission Example 2 Fax Server Intranet Relay Transmission161 Relay Network4 are sample settings for the Sample Network shown in Figure 162Setting Up Your Machine as an Internet Relay Station 163Programming the End Receiving Station into your Auto Dialer Setting Up Your Machine for Relayed Transmission164 Enter the telephone numberSelect the favorite setting 165166 London RLYTo a Location That Has a Pre-programmed Relay Station 167Sending Documents via Internet Relay 168 169 170 171 Sending Documents from a PC to a G3 Fax Machine172 Relay XMT Report COMM. Journal 173Printouts and Reports Transmission Journal174 Sample Relayed Transmission Notification Email to a ManagerSetting the Dialing Method Tone or Pulse 175176 Adjusting the VolumeSetting the Monitor Volume Setting the User Parameter 177178 11 OK 179Adding Address Book Dialing Numbers 180Address Book 181 182 Editing the Address Book To change the settings of a Speed dialing number183 Then enter a new key name. See note 184Then enter a new station name. See note 185 Enter the station you wish to erase Ex Sales Dept 186To erase an entry from the Address Book 187 Customizing Your Machine Setting the Fax Parameters188 See pages 190 to Cancel to return to or press189 Ex On190 = Factory default settingParameter Setting Comments Fax Parameter Table191 027Parameter Setting Comments192 Invalid193 145194 OriginatorMode Setting Select Mode 195196 Transaction Journal 197Journals and Lists To print a Journal198 XMT199 Sample Transaction Journal200 Sample COMM. Journal 201Communication Journal COMM. Journal 202 203 Address Book List204 Sample Address Book ListSample Program List 205Group and Program List To Print a Fax Parameter List 206Fax Parameter List Sample Fax Parameter ListMode Symptom Possible Cause / Action TroubleshootingIf You Have Any of These Problems 207No Unit Operation 208Communication Info Meaning Possible Action Code 209Information Codes 210 211 For DP-3510/3520/4510/4520/6010/6020 To remove the Stamp 212Verification Stamp Reinstall the Stamp Assembly 213214 For DP-2310/3010 To remove the Stamp215 Checking the Telephone Line216 For G3 Facsimile Specifications217 218 For Internet Fax Email219 FCC Notice for User in USAExample of Header Format LOGO, ID Number setting 220221 222 Avis223 Glossary224 225 226 227 228 229 230 ITU-T Image No231 NumericsSetting Up Your Machine as an 232Page Warranty For Service, Call