Useful Office Functions, Facsimile | Panasonic DP-3520, DP-6020

Useful Office Functions

1.Facsimile

• Plain Paper High-speed Super G3 compatible Fax with JBIG compression when optional Fax Communication Board (DA-FG300 for DP- 2310/3010) (DA-FG600 for DP-3510/3520/ 4510/4520/6010/6020) is installed.

•Quick-Scan

•Quick Memory Transmission

2.Internet Fax

• Email (Internet Fax) Function capability when Internet Fax kit (DA-NF 600) is installed.

Document Distribution System

•When DP-3520/4520/6020 is installed with the Fax Communication Board (DA-FG600) and the Internet Fax Kit (DA-NF600) options, your machine will allow Fax Forwarding to the Document Distribution System (DA-WR10).

•The Document Distribution System automatically distributes received data (scanner data, data received via FAX, and data received via I-FAX) to specified recipients via a predefined delivery mechanism. The system administrator uses the system to specify the delivery mechanisms and the recipients.

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Panasonic DP-3520, DP-6020, DP-4520 appendix Useful Office Functions, Facsimile, Internet Fax, Document Distribution System

Contents

Appendix Internet Fax Features Internet Parameters See User Information Document Distribution System Useful Office FunctionsFacsimile Internet Fax Table of Contents Confidential Mailbox Password CommunicationsPIN Code Access Program Keys Internet Fax Features Printing Journals and Lists Setting Your Machine Problem Solving Troubleshooting 207Appendix Safety Information Safety Information Safety Information For DP-3510/3520/4510/4520/6010/6020 Connecting the Cables For DP-2310/3010 Control Panel Control Panel Memo How to Load Documents Loading DocumentsSending Non-Standard Size Documents Basic Transmission Settings General DescriptionContrast 600 dpi Resolution Verification Stamp Original Text/PhotoOthers Sending 2-Sided Originals Select the Modes Set the Send Mode orResolution Send Mode Sending Documents Advance. See Select either Address Book Dialing or Manual Number DialingTelephone numbers or Email Addresses should be registered Flatbed Scanning Searching and Editing the Address BookYou can search and edit an Address Book entry as follows Email Header Receive Memory Transmission Stop Duplex Scan 2-Sided Original on the Basic Menu Rotated TransmissionSided Transmission Receiving Rotation XMT Fax Parameter No Rotation XMT set to For On-Hook Dialing, follow the steps below Key, and adjust the Monitor volumeOn-Hook Dialing On-Hook Dialing Documents Dial by using any one of the following methodsTransmission Reservation To reserve your machine for sending the urgent documents To cancel the direct transmission reservation Make sure the document is on the ADFThen remove the document from the ADF Redialing Automatic RedialingManual Redialing Receiving Documents Automatic ReceptionManual Reception Hang up the telephone When the telephone rings, lift the handset. See noteTo receive documents manually Document Fixed Reduction Selecting the Print Reduction ModePrint Reduction Automatic Reduction Transmitted Document Received Document Receiving Oversize Documents Substitute Memory Reception Mode Setting Setting the Mode SettingHow to change the Mode Setting Mode Setting Features Print OUT Delayed Batch Transmission Batch TransmissionReal-Time Batch Transmission Deferred Transmission Timer Controlled Communications Dial by any combination of the following methods Enter the start time from the keypad and press OKUse a 4-digit, 24-hour clock Ex 2 3 3 0 1130 p.m. and OK Deferred Polling Stations Address Book Dialing up to 200 stations Preparing to be Polled Polling Polling Enter a 4-digit polling password and then press OK Poll Documents from Another Station Machine has a password Setting for Group Dialing Program KeysTo set a Program Key for Group Dialing Enter a Key Name up to 15 characters and press OK Clear Setting for Program Dial Enter the Program Name up to 15 characters and pressEx PRO.POLL and press Enter the Program Key Name up to 15 characters and press Editing for Group Dialing To change the setting of Group Dialing Ex NEW Group and press OK Enter the new Key Name up to 15 characters and press OK Erasing the Program Key Settings To erase the settings in a Program KeyPress the Program key you want to erase Ex PRO.POOL Confidential Mailbox Confidential MailboxCompatibility with Other Machines Ex 2 2 3 3 and press Enter a 4-digit Confidential Code and press Dial by any one of the following methods Mode Setting POLLING/ADV.COMM Mailbox Polling Sample CONF. RCV Report Explanation of Contents Storing a Confidential Document in Your Machines Mailbox Fax Parameter No CONF. Polled File Save is changed to Valid Mailbox Delete File Delete All Files? Sub-Addressing Transmission Methods Setting of Routing, Forwarding or RelayingSub-Addressing Compatibility with Other Machines Setting the Sub-Address into a Address Book Number Enter the telephone number, pressThen enter the Sub-address Add Telephone Number Enter Name Place originals face up on the ADF. or Using the Address Book Dialing NumbersSending a Fax with Sub-Address Operation is the same as for normal dialing Using Manual Number Dialing UseTo separate the Telephone number and the Sub-address SUB Address Transmit Using Sub-Address Temporarily Enter the Password max 20 digits and then press Fax Cover Sheet Using the Fax Cover Sheet Dial the stations you wish to send the documents to Cover Sheet is not attached Cover Sheet is attached Fax Cover Sheet Sample Password Communications Setting Password Transmission To set transmission password and parameterInput identification code and press Fax Parameters Select And Press OK Password-Transmit Password is not checked Password is checked To set receiving password and parameter Setting Password Reception Ex 1 2 3 4 and press Enter a 4-digit Receiving Password and press Using Password Transmission Using Password Reception Receive To Memory Setting the RCV To Memory Password Receive To Memory MMM-dd-yyyy Ready To Fax Setting RCV To Memory Ledger Printing Documents Printing Documents Or to scroll the display to the desired Fax PIN Code AccessSelecting the Access Method Prefix or Suffix Input identification code and press OK PIN Code Access Dialing with a PIN Code Dialing mode Selective Reception Setting the Selective Reception Selective Reception Department Code Activating the Department Code Feature Department Code Sending Document with Department Code Printing a Department Code Journal Mode Setting Print OUT Sample Department Code Journal / Received Calls Sample Department Code Journal / Originated Calls Printing or Viewing a File List Edit File Mode Sample File List 100 Enter a new start time and press 101Changing the Start Time or the Station of a File Select the file that you want to change and press 102 Select the file that you want to delete and press 103Deleting a File To delete the file in memory, follow the steps below Printing Out a File 104 105 Adding Documents into a FileTo add documents into the file, follow the steps bellow 106 Retry an Incomplete FileSelect the file that you want to retry Pre Installation Information Function Smtp Server Setup POP3 Client Setup107 108 Setup as Smtp Mail Server Email reception from a PC to your machine Setup as POP3 Client109 Email Transmission from your machine to a PC Start 110 111 Internet Fax Delivery Notice MDN Internet Communication Features112 Internet Fax Transmission Direct Smtp Direct Ifax XMT 113 Internet Mail Reception 114 Inbound Routing 115 Fax Forward Dynamic Host Configuration Protocol DhcpSmtp Authentication 116 Lightweight Directory Access Protocol Ldap 117Relayed Transmission Important Information 118 119 Sending a Document to a PC via LANInternet Relayed Transmission Setting the User Internet Parameters 120User Parameters Press Stop to return to standby To return to or To advance to the next parameter, press Cancel121 Enter the Smtp Server Name and press OK Parameter Comments Setting the Internet ParametersSetting the User Parameters for the LAN Interface 122 123 Contact your Network Administrator for this Information Enter the correct character Ex abc@panasonic.com 124Sending Documents via LAN Manual Email Addressing See note Ex abc panasonic.com 125 126 Address Book Email AddressingPress the key name for the desired station Ex Panasonic 127 Multi Email Station Addressing Broadcasting 128 Internet Fax Ledger Size Document Transmission 129 To send with reduction, follow the steps below 130 131 Change the File Format and File NamePlaten Glass 132 Ex PanasonicDocuments is stored into memory and with a file number 133 Returned EmailFailure Report Sample User unknown 134 Using a Mailing List 135 Receiving Documents via LANInternet Fax Received on a PC Internet Fax Received on a PC 136 To set the above POP parameters, follow the steps below Setting the POP Parameters137 Receiving Email from a POP Server Parameter 138 Select the desired setting and press 139To return to standby 140 Unattended Reception from the POP ServerManual Reception from the POP Server 141 Setting the POP Email Retrieval Key 142 Ex POP1 Using the POP Email Retrieval Key143 Press the Program key programmed for POP Retrieval Key 144 DisplayedOn the server, then receive and print the email Setting the Sender Selection 145Sender Selection Select the Sender Selection Key No ~24 146 To return to standby, press Stop 147Max characters and press OK To record another User Name, repeat Steps 6 to Sending Document with Sender Selection 148 Printing the Sender Selection List 149 Sender Selection List User Name Email Address 150 Setting the Routing Parameters 151Inbound Routing Inbound Routing 152 Characters 153 154 Selecting whether to add to the favoritesThen enter a Numeric ID TSI up to 20 characters Address Book See Setting Fax Forward155 Fax Forward 156 157 Fax Forward Using Document Distribution System To disable this feature, follow the steps below 158Ifax Return Receipt 159 Select the desired setting and press Example 2 Fax Server Intranet Relay Transmission 160Relayed Transmission Example 1 Internet Relay Transmission Relay Network 161 162 4 are sample settings for the Sample Network shown in Figure 163 Setting Up Your Machine as an Internet Relay Station Enter the telephone number Setting Up Your Machine for Relayed Transmission164 Programming the End Receiving Station into your Auto Dialer 165 Select the favorite setting London RLY 166 167 Sending Documents via Internet RelayTo a Location That Has a Pre-programmed Relay Station 168 169 170 Sending Documents from a PC to a G3 Fax Machine 171 172 Transmission Journal 173Printouts and Reports Relay XMT Report COMM. Journal Sample Relayed Transmission Notification Email to a Manager 174 175 Setting the Dialing Method Tone or Pulse Adjusting the Volume Setting the Monitor Volume176 177 Setting the User Parameter 178 179 11 OK 180 Address BookAdding Address Book Dialing Numbers 181 182 To change the settings of a Speed dialing number 183Editing the Address Book 184 Then enter a new station name. See noteThen enter a new key name. See note 185 186 To erase an entry from the Address BookEnter the station you wish to erase Ex Sales Dept 187 Setting the Fax Parameters 188Customizing Your Machine Ex On Cancel to return to or press189 See pages 190 to Fax Parameter Table = Factory default settingParameter Setting Comments 190 027 191 Invalid Setting Comments192 Parameter 145 193 Originator 194 195 Mode Setting Select Mode 196 To print a Journal 197Journals and Lists Transaction Journal XMT 198 Sample Transaction Journal 199 200 201 Communication Journal COMM. JournalSample COMM. Journal 202 Address Book List 203 Sample Address Book List 204 205 Group and Program ListSample Program List Sample Fax Parameter List 206Fax Parameter List To Print a Fax Parameter List 207 TroubleshootingIf You Have Any of These Problems Mode Symptom Possible Cause / Action 208 CommunicationNo Unit Operation 209 Information CodesInfo Meaning Possible Action Code 210 211 212 Verification StampFor DP-3510/3520/4510/4520/6010/6020 To remove the Stamp 213 Reinstall the Stamp Assembly For DP-2310/3010 To remove the Stamp 214 Checking the Telephone Line 215 216 Specifications 217For G3 Facsimile For Internet Fax Email 218 FCC Notice for User in USA 219 220 Example of Header Format LOGO, ID Number setting 221 Avis 222 Glossary 223 224 225 226 227 228 229 ITU-T Image No 230 Numerics 231 232 Setting Up Your Machine as anPage For Service, Call Warranty