Manuals / Panasonic / Computer Equipment / Fax Machine

Panasonic DP-3520, DP-6020, DP-4520 appendix Fax Cover Sheet Sample, Explanation of Contents

Models: DP-3520 DP-4520 DP-6020

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Fax Cover Sheet

Using the Fax Cover Sheet

Fax Cover Sheet Sample

***** FACSIMILE COVER SHEET *****

(1)

MMM-dd-yyyy 15:00

(2)

Message To:

SALES DEPT.

(3)

Message From:

PANASONIC

201 555 1212

(4)

Page(s)

Following This Cover Page

Explanation of Contents

(1)Starting time of communication.

(2)Recorded name in the Address Book station.

(3)Your LOGO (up to 25 characters) and ID Number (up to 20 digits).

(4)The number of pages to follow. This information is not shown when transmitting by Direct Transmission Mode.

Facsimile Features

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Contents

Appendix Internet Fax FeaturesInternet Parameters See User InformationDocument Distribution System Useful Office FunctionsFacsimile Internet FaxTable of Contents Confidential Mailbox Password CommunicationsPIN Code Access Program KeysInternet Fax Features Printing Journals and Lists Setting Your MachineProblem Solving Troubleshooting 207Appendix Safety Information Safety Information Safety Information For DP-3510/3520/4510/4520/6010/6020 Connecting the CablesFor DP-2310/3010 Control Panel Control Panel Memo How to Load Documents Loading DocumentsSending Non-Standard Size Documents Basic Transmission Settings General DescriptionContrast 600 dpi ResolutionVerification Stamp Original Text/PhotoOthers Sending 2-Sided OriginalsSelect the Modes Set the Send Mode orResolution Send Mode Sending DocumentsAdvance. See Select either Address Book Dialing or Manual Number DialingTelephone numbers or Email Addresses should be registeredFlatbed Scanning Searching and Editing the Address BookYou can search and edit an Address Book entry as follows Email Header Receive Memory TransmissionStop Duplex Scan 2-Sided Original on the Basic Menu Rotated TransmissionSided Transmission Receiving Rotation XMT Fax Parameter No Rotation XMT set toFor On-Hook Dialing, follow the steps below Key, and adjust the Monitor volumeOn-Hook Dialing On-Hook DialingDocuments Dial by using any one of the following methodsTransmission Reservation To reserve your machine for sending the urgent documentsTo cancel the direct transmission reservation Make sure the document is on the ADFThen remove the document from the ADF Redialing Automatic RedialingManual Redialing Receiving Documents Automatic ReceptionManual Reception Hang up the telephone When the telephone rings, lift the handset. See noteTo receive documents manually DocumentFixed Reduction Selecting the Print Reduction ModePrint Reduction Automatic ReductionTransmitted Document Received Document Receiving Oversize DocumentsSubstitute Memory Reception Mode Setting Setting the Mode SettingHow to change the Mode Setting Mode Setting Features Print OUT Delayed Batch Transmission Batch TransmissionReal-Time Batch Transmission Deferred Transmission Timer Controlled CommunicationsDial by any combination of the following methods Enter the start time from the keypad and press OKUse a 4-digit, 24-hour clock Ex 2 3 3 0 1130 p.m. and OKDeferred Polling Stations Address Book Dialing up to 200 stations Preparing to be Polled PollingPolling Enter a 4-digit polling password and then press OKPoll Documents from Another Station Machine has a password Setting for Group Dialing Program KeysTo set a Program Key for Group Dialing Enter a Key Name up to 15 characters and press OK ClearSetting for Program Dial Enter the Program Name up to 15 characters and pressEx PRO.POLL and press Enter the Program Key Name up to 15 characters and press Editing for Group Dialing To change the setting of Group DialingEx NEW Group and press OK Enter the new Key Name up to 15 characters and press OKErasing the Program Key Settings To erase the settings in a Program KeyPress the Program key you want to erase Ex PRO.POOL Confidential Mailbox Confidential MailboxCompatibility with Other Machines Ex 2 2 3 3 and press Enter a 4-digit Confidential Code and pressDial by any one of the following methods Mode Setting POLLING/ADV.COMM Mailbox Polling Sample CONF. RCV Report Explanation of ContentsStoring a Confidential Document in Your Machines Mailbox Fax Parameter No CONF. Polled File Save is changed to Valid Mailbox Delete File Delete All Files? Sub-Addressing Transmission Methods Setting of Routing, Forwarding or RelayingSub-Addressing Compatibility with Other MachinesSetting the Sub-Address into a Address Book Number Enter the telephone number, pressThen enter the Sub-address Add Telephone Number Enter Name Place originals face up on the ADF. or Using the Address Book Dialing NumbersSending a Fax with Sub-Address Operation is the same as for normal dialingUsing Manual Number Dialing UseTo separate the Telephone number and the Sub-address SUB Address Transmit Using Sub-Address TemporarilyEnter the Password max 20 digits and then press Fax Cover Sheet Using the Fax Cover SheetDial the stations you wish to send the documents to Cover Sheet is not attached Cover Sheet is attachedFax Cover Sheet Sample Password Communications Setting Password Transmission To set transmission password and parameterInput identification code and press Fax Parameters Select And Press OK Password-Transmit Password is not checked Password is checkedTo set receiving password and parameter Setting Password ReceptionEx 1 2 3 4 and press Enter a 4-digit Receiving Password and pressUsing Password Transmission Using Password Reception Receive To Memory Setting the RCV To Memory PasswordReceive To Memory MMM-dd-yyyy Ready To Fax Setting RCV To MemoryLedger Printing DocumentsPrinting Documents Or to scroll the display to the desired Fax PIN Code AccessSelecting the Access Method Prefix or Suffix Input identification code and press OKPIN Code Access Dialing with a PIN Code Dialing mode Selective Reception Setting the Selective ReceptionSelective Reception Department Code Activating the Department Code FeatureDepartment Code Sending Document with Department Code Printing a Department Code Journal Mode Setting Print OUTSample Department Code Journal / Received Calls Sample Department Code Journal / Originated CallsPrinting or Viewing a File List Edit File ModeSample File List 100Enter a new start time and press 101Changing the Start Time or the Station of a File Select the file that you want to change and press102 Select the file that you want to delete and press 103Deleting a File To delete the file in memory, follow the steps belowPrinting Out a File 104105 Adding Documents into a FileTo add documents into the file, follow the steps bellow 106 Retry an Incomplete FileSelect the file that you want to retry Pre Installation Information Function Smtp Server Setup POP3 Client Setup107 108 Setup as Smtp Mail ServerEmail reception from a PC to your machine Setup as POP3 Client109 Email Transmission from your machine to a PCStart 110111 Internet Fax Delivery Notice MDN Internet Communication Features112 Internet Fax TransmissionDirect Smtp Direct Ifax XMT 113Internet Mail Reception 114Inbound Routing 115Fax Forward Dynamic Host Configuration Protocol DhcpSmtp Authentication 116Lightweight Directory Access Protocol Ldap 117Relayed Transmission Important Information 118119 Sending a Document to a PC via LANInternet Relayed Transmission Setting the User Internet Parameters 120User Parameters Press Stop to return to standby To return to or To advance to the next parameter, press Cancel121 Enter the Smtp Server Name and press OKParameter Comments Setting the Internet ParametersSetting the User Parameters for the LAN Interface 122123 Contact your Network Administrator for this InformationEnter the correct character Ex abc@panasonic.com 124Sending Documents via LAN Manual Email AddressingSee note Ex abc panasonic.com 125126 Address Book Email AddressingPress the key name for the desired station Ex Panasonic 127 Multi Email Station Addressing Broadcasting 128Internet Fax Ledger Size Document Transmission 129To send with reduction, follow the steps below 130131 Change the File Format and File NamePlaten Glass 132 Ex PanasonicDocuments is stored into memory and with a file number 133 Returned EmailFailure Report Sample User unknown 134 Using a Mailing List135 Receiving Documents via LANInternet Fax Received on a PC Internet Fax Received on a PC 136To set the above POP parameters, follow the steps below Setting the POP Parameters137 Receiving Email from a POP ServerParameter 138Select the desired setting and press 139To return to standby 140 Unattended Reception from the POP ServerManual Reception from the POP Server 141 Setting the POP Email Retrieval Key142 Ex POP1 Using the POP Email Retrieval Key143 Press the Program key programmed for POP Retrieval Key144 DisplayedOn the server, then receive and print the email Setting the Sender Selection 145Sender Selection Select the Sender Selection Key No ~24 146To return to standby, press Stop 147Max characters and press OK To record another User Name, repeat Steps 6 toSending Document with Sender Selection 148Printing the Sender Selection List 149Sender Selection List User Name Email Address 150Setting the Routing Parameters 151Inbound Routing Inbound Routing 152Characters 153154 Selecting whether to add to the favoritesThen enter a Numeric ID TSI up to 20 characters Address Book See Setting Fax Forward155 Fax Forward156 157 Fax Forward Using Document Distribution SystemTo disable this feature, follow the steps below 158Ifax Return Receipt 159 Select the desired setting and pressExample 2 Fax Server Intranet Relay Transmission 160Relayed Transmission Example 1 Internet Relay TransmissionRelay Network 161162 4 are sample settings for the Sample Network shown in Figure163 Setting Up Your Machine as an Internet Relay StationEnter the telephone number Setting Up Your Machine for Relayed Transmission164 Programming the End Receiving Station into your Auto Dialer165 Select the favorite settingLondon RLY 166167 Sending Documents via Internet RelayTo a Location That Has a Pre-programmed Relay Station 168 169 170 Sending Documents from a PC to a G3 Fax Machine 171172 Transmission Journal 173Printouts and Reports Relay XMT Report COMM. JournalSample Relayed Transmission Notification Email to a Manager 174175 Setting the Dialing Method Tone or PulseAdjusting the Volume Setting the Monitor Volume176 177 Setting the User Parameter178 179 11 OK180 Address BookAdding Address Book Dialing Numbers 181 182 To change the settings of a Speed dialing number 183Editing the Address Book 184 Then enter a new station name. See noteThen enter a new key name. See note 185 186 To erase an entry from the Address BookEnter the station you wish to erase Ex Sales Dept 187 Setting the Fax Parameters 188Customizing Your Machine Ex On Cancel to return to or press189 See pages 190 toFax Parameter Table = Factory default settingParameter Setting Comments 190027 191Invalid Setting Comments192 Parameter145 193Originator 194195 Mode Setting Select Mode196 To print a Journal 197Journals and Lists Transaction JournalXMT 198Sample Transaction Journal 199200 201 Communication Journal COMM. JournalSample COMM. Journal 202 Address Book List 203Sample Address Book List 204205 Group and Program ListSample Program List Sample Fax Parameter List 206Fax Parameter List To Print a Fax Parameter List207 TroubleshootingIf You Have Any of These Problems Mode Symptom Possible Cause / Action208 CommunicationNo Unit Operation 209 Information CodesInfo Meaning Possible Action Code 210 211 212 Verification StampFor DP-3510/3520/4510/4520/6010/6020 To remove the Stamp 213 Reinstall the Stamp AssemblyFor DP-2310/3010 To remove the Stamp 214Checking the Telephone Line 215216 Specifications 217For G3 Facsimile For Internet Fax Email 218FCC Notice for User in USA 219220 Example of Header Format LOGO, ID Number setting221 Avis 222Glossary 223224 225 226 227 228 229 ITU-T Image No 230Numerics 231232 Setting Up Your Machine as anPage For Service, Call Warranty