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Panasonic DP-6020, DP-3520, DP-4520 appendix Activating the Department Code Feature

Models: DP-3520 DP-4520 DP-6020

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Department Code

General Description

This operation requires the user to input a preset Department Code (8-digit maximum) before transmission. The Department Name of the selected Department Code is printed on the Header of each page sent, COMM. Journal and Individual Transmission Journal.

When the Department Code is set, the Transaction Journal will be sorted by the Department Code number (001 - 300) when it is printed. For details on how to setup the Department Codes, refer to Operator Instructions (for Copier).

If you wish to use the Department Code function, please ask your authorized Panasonic dealer to activate this feature.

Activating the Department Code Feature

1	Function	Mode
1	Select A	Function

GENERAL	SETTINGS	COPIER SETTINGS
FAX/EMAIL SETTINGS		PRINTER SETTINGS
SCANNER	SETTINGS

2

FAX/EMAIL SETTINGS

04 Key Operator Mode

Function Mode

Input Identification Code

3	Input identification code and press

OK .

Function Mode: FAX/EMAIL Select An Item

00User Parameters

01Fax Parameters

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Panasonic DP-6020, DP-3520, DP-4520 appendix Activating the Department Code Feature

Contents

Internet Fax Features AppendixUser Information Internet Parameters SeeInternet Fax Useful Office FunctionsFacsimile Document Distribution SystemTable of Contents Program Keys Password CommunicationsPIN Code Access Confidential MailboxInternet Fax Features Setting Your Machine Printing Journals and ListsTroubleshooting 207 Problem SolvingAppendix Safety Information Safety Information Safety Information Connecting the Cables For DP-3510/3520/4510/4520/6010/6020For DP-2310/3010 Control Panel Control Panel Memo Loading Documents How to Load DocumentsSending Non-Standard Size Documents General Description Basic Transmission SettingsContrast Resolution 600 dpiSending 2-Sided Originals Original Text/PhotoOthers Verification StampSending Documents Set the Send Mode orResolution Send Mode Select the ModesAddresses should be registered Select either Address Book Dialing or Manual Number DialingTelephone numbers or Email Advance. SeeSearching and Editing the Address Book Flatbed ScanningYou can search and edit an Address Book entry as follows Email Header Memory Transmission ReceiveStop Rotation XMT Fax Parameter No Rotation XMT set to Rotated TransmissionSided Transmission Receiving Duplex Scan 2-Sided Original on the Basic MenuOn-Hook Dialing Key, and adjust the Monitor volumeOn-Hook Dialing For On-Hook Dialing, follow the steps belowTo reserve your machine for sending the urgent documents Dial by using any one of the following methodsTransmission Reservation DocumentsMake sure the document is on the ADF To cancel the direct transmission reservationThen remove the document from the ADF Automatic Redialing RedialingManual Redialing Automatic Reception Receiving DocumentsManual Reception Document When the telephone rings, lift the handset. See noteTo receive documents manually Hang up the telephoneAutomatic Reduction Selecting the Print Reduction ModePrint Reduction Fixed ReductionReceiving Oversize Documents Transmitted Document Received DocumentSubstitute Memory Reception Setting the Mode Setting Mode SettingHow to change the Mode Setting Mode Setting Features Print OUT Batch Transmission Delayed Batch TransmissionReal-Time Batch Transmission Timer Controlled Communications Deferred TransmissionEx 2 3 3 0 1130 p.m. and OK Enter the start time from the keypad and press OKUse a 4-digit, 24-hour clock Dial by any combination of the following methodsDeferred Polling Stations Address Book Dialing up to 200 stations Polling Preparing to be PolledEnter a 4-digit polling password and then press OK PollingPoll Documents from Another Station Machine has a password Program Keys Setting for Group DialingTo set a Program Key for Group Dialing Clear Enter a Key Name up to 15 characters and press OKEnter the Program Name up to 15 characters and press Setting for Program DialEx PRO.POLL and press Enter the Program Key Name up to 15 characters and press To change the setting of Group Dialing Editing for Group DialingEnter the new Key Name up to 15 characters and press OK Ex NEW Group and press OKTo erase the settings in a Program Key Erasing the Program Key SettingsPress the Program key you want to erase Ex PRO.POOL Confidential Mailbox Confidential MailboxCompatibility with Other Machines Enter a 4-digit Confidential Code and press Ex 2 2 3 3 and pressDial by any one of the following methods Mode Setting POLLING/ADV.COMM Mailbox Polling Explanation of Contents Sample CONF. RCV ReportStoring a Confidential Document in Your Machines Mailbox Fax Parameter No CONF. Polled File Save is changed to Valid Mailbox Delete File Delete All Files? Compatibility with Other Machines Setting of Routing, Forwarding or RelayingSub-Addressing Sub-Addressing Transmission MethodsEnter the telephone number, press Setting the Sub-Address into a Address Book NumberThen enter the Sub-address Add Telephone Number Enter Name Operation is the same as for normal dialing Using the Address Book Dialing NumbersSending a Fax with Sub-Address Place originals face up on the ADF. orUse Using Manual Number DialingTo separate the Telephone number and the Sub-address Using Sub-Address Temporarily SUB Address TransmitEnter the Password max 20 digits and then press Using the Fax Cover Sheet Fax Cover SheetCover Sheet is not attached Cover Sheet is attached Dial the stations you wish to send the documents toFax Cover Sheet Sample Password Communications To set transmission password and parameter Setting Password TransmissionInput identification code and press Password is not checked Password is checked Fax Parameters Select And Press OK Password-TransmitSetting Password Reception To set receiving password and parameterEnter a 4-digit Receiving Password and press Ex 1 2 3 4 and pressUsing Password Transmission Using Password Reception Setting the RCV To Memory Password Receive To MemoryReceive To Memory Setting RCV To Memory MMM-dd-yyyy Ready To FaxPrinting Documents LedgerPrinting Documents Input identification code and press OK PIN Code AccessSelecting the Access Method Prefix or Suffix Or to scroll the display to the desired FaxPIN Code Access Dialing with a PIN Code Dialing mode Setting the Selective Reception Selective ReceptionSelective Reception Activating the Department Code Feature Department CodeDepartment Code Sending Document with Department Code Mode Setting Print OUT Printing a Department Code JournalSample Department Code Journal / Originated Calls Sample Department Code Journal / Received CallsEdit File Mode Printing or Viewing a File List100 Sample File ListSelect the file that you want to change and press 101Changing the Start Time or the Station of a File Enter a new start time and press102 To delete the file in memory, follow the steps below 103Deleting a File Select the file that you want to delete and press104 Printing Out a FileAdding Documents into a File 105To add documents into the file, follow the steps bellow Retry an Incomplete File 106Select the file that you want to retry Function Smtp Server Setup POP3 Client Setup Pre Installation Information107 Setup as Smtp Mail Server 108Email Transmission from your machine to a PC Setup as POP3 Client109 Email reception from a PC to your machine110 Start111 Internet Fax Transmission Internet Communication Features112 Internet Fax Delivery Notice MDN113 Direct Smtp Direct Ifax XMT114 Internet Mail Reception115 Inbound Routing116 Dynamic Host Configuration Protocol DhcpSmtp Authentication Fax Forward117 Lightweight Directory Access Protocol LdapRelayed Transmission 118 Important InformationSending a Document to a PC via LAN 119Internet Relayed Transmission 120 Setting the User Internet ParametersUser Parameters Enter the Smtp Server Name and press OK To advance to the next parameter, press Cancel121 Press Stop to return to standby To return to or122 Setting the Internet ParametersSetting the User Parameters for the LAN Interface Parameter CommentsContact your Network Administrator for this Information 123Manual Email Addressing 124Sending Documents via LAN Enter the correct character Ex abc@panasonic.com125 See note Ex abc panasonic.comAddress Book Email Addressing 126Press the key name for the desired station Ex Panasonic 127 128 Multi Email Station Addressing Broadcasting129 Internet Fax Ledger Size Document Transmission130 To send with reduction, follow the steps belowChange the File Format and File Name 131Platen Glass Ex Panasonic 132Documents is stored into memory and with a file number Returned Email 133Failure Report Sample User unknown Using a Mailing List 134Receiving Documents via LAN 135Internet Fax Received on a PC 136 Internet Fax Received on a PCReceiving Email from a POP Server Setting the POP Parameters137 To set the above POP parameters, follow the steps below138 Parameter139 Select the desired setting and pressTo return to standby Unattended Reception from the POP Server 140Manual Reception from the POP Server Setting the POP Email Retrieval Key 141142 Press the Program key programmed for POP Retrieval Key Using the POP Email Retrieval Key143 Ex POP1Displayed 144On the server, then receive and print the email 145 Setting the Sender SelectionSender Selection 146 Select the Sender Selection Key No ~24To record another User Name, repeat Steps 6 to 147Max characters and press OK To return to standby, press Stop148 Sending Document with Sender Selection149 Printing the Sender Selection List150 Sender Selection List User Name Email Address151 Setting the Routing ParametersInbound Routing 152 Inbound Routing153 CharactersSelecting whether to add to the favorites 154Then enter a Numeric ID TSI up to 20 characters Fax Forward Setting Fax Forward155 Address Book See156 Fax Forward Using Document Distribution System 157158 To disable this feature, follow the steps belowIfax Return Receipt Select the desired setting and press 159Example 1 Internet Relay Transmission 160Relayed Transmission Example 2 Fax Server Intranet Relay Transmission161 Relay Network4 are sample settings for the Sample Network shown in Figure 162Setting Up Your Machine as an Internet Relay Station 163Programming the End Receiving Station into your Auto Dialer Setting Up Your Machine for Relayed Transmission164 Enter the telephone numberSelect the favorite setting 165166 London RLYSending Documents via Internet Relay 167To a Location That Has a Pre-programmed Relay Station 168 169 170 171 Sending Documents from a PC to a G3 Fax Machine172 Relay XMT Report COMM. Journal 173Printouts and Reports Transmission Journal174 Sample Relayed Transmission Notification Email to a ManagerSetting the Dialing Method Tone or Pulse 175Setting the Monitor Volume Adjusting the Volume176 Setting the User Parameter 177178 11 OK 179Address Book 180Adding Address Book Dialing Numbers 181 182 183 To change the settings of a Speed dialing numberEditing the Address Book Then enter a new station name. See note 184Then enter a new key name. See note 185 To erase an entry from the Address Book 186Enter the station you wish to erase Ex Sales Dept 187 188 Setting the Fax ParametersCustomizing Your Machine See pages 190 to Cancel to return to or press189 Ex On190 = Factory default settingParameter Setting Comments Fax Parameter Table191 027Parameter Setting Comments192 Invalid193 145194 OriginatorMode Setting Select Mode 195196 Transaction Journal 197Journals and Lists To print a Journal198 XMT199 Sample Transaction Journal200 Communication Journal COMM. Journal 201Sample COMM. Journal 202 203 Address Book List204 Sample Address Book ListGroup and Program List 205Sample Program List To Print a Fax Parameter List 206Fax Parameter List Sample Fax Parameter ListMode Symptom Possible Cause / Action TroubleshootingIf You Have Any of These Problems 207Communication 208No Unit Operation Information Codes 209Info Meaning Possible Action Code 210 211 Verification Stamp 212For DP-3510/3520/4510/4520/6010/6020 To remove the Stamp Reinstall the Stamp Assembly 213214 For DP-2310/3010 To remove the Stamp215 Checking the Telephone Line216 217 SpecificationsFor G3 Facsimile 218 For Internet Fax Email219 FCC Notice for User in USAExample of Header Format LOGO, ID Number setting 220221 222 Avis223 Glossary224 225 226 227 228 229 230 ITU-T Image No231 NumericsSetting Up Your Machine as an 232Page Warranty For Service, Call