Manuals / Panasonic / Computer Equipment / Fax Machine

Panasonic DP-3520, DP-6020, DP-4520 201, Communication Journal COMM. Journal, Sample COMM. Journal

Models: DP-3520 DP-4520 DP-6020

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Journals and Lists

Communication Journal (COMM. JOURNAL)

The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful. You may select the printout condition (Off/Always/Inc. only) in Fax Parameter No. 12.

Sample COMM. JOURNAL

************** - COMM. JOURNAL - ***************** DATE MMM-dd-yyyy **** TIME 15:00 **** p.01

(1)				(2)		(3)
MODE = MEMORY		TRANSMISSION		START=MMM-dd 14:50		END=MMM-dd 15:00
	FILE NO.= 050 (4)
(5)	(6)	(7)		(8)		(9)	(10)
STN	COMM. KEY NAME			STATION NAME/EMAIL ADDRESS/TELEPHONE NO.		PAGES	DURATION
NO.
001	OK	[SERVICE	]	SERVICE DEPT.		001/001	00:01:30
002	OK	[SALES DEPT]		SALES DEPT.		001/001	00:01:25
003	407	[ACCOUNTING]		ACCOUNTING DEPT.		000/001	00:01:45
004	BUSY	☎		021 111 1234		000/001	00:00:00
					- PANASONIC -
************************************* - HEAD OFFICE					- **** - 201 555 1212 - *****

Printing Journals and Lists

Continued on the next page...

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Panasonic DP-3520, DP-6020, DP-4520 appendix 201, Communication Journal COMM. Journal, Sample COMM. Journal

Contents

Appendix Internet Fax FeaturesInternet Parameters See User InformationFacsimile Useful Office FunctionsInternet Fax Document Distribution SystemTable of Contents PIN Code Access Password CommunicationsProgram Keys Confidential MailboxInternet Fax Features Printing Journals and Lists Setting Your MachineProblem Solving Troubleshooting 207Appendix Safety Information Safety Information Safety Information For DP-3510/3520/4510/4520/6010/6020 Connecting the CablesFor DP-2310/3010 Control Panel Control Panel Memo How to Load Documents Loading DocumentsSending Non-Standard Size Documents Basic Transmission Settings General DescriptionContrast 600 dpi ResolutionOthers Original Text/PhotoSending 2-Sided Originals Verification StampResolution Send Mode Set the Send Mode orSending Documents Select the ModesTelephone numbers or Email Select either Address Book Dialing or Manual Number DialingAddresses should be registered Advance. SeeFlatbed Scanning Searching and Editing the Address BookYou can search and edit an Address Book entry as follows Email Header Receive Memory TransmissionStop Sided Transmission Receiving Rotated TransmissionRotation XMT Fax Parameter No Rotation XMT set to Duplex Scan 2-Sided Original on the Basic MenuOn-Hook Dialing Key, and adjust the Monitor volumeOn-Hook Dialing For On-Hook Dialing, follow the steps belowTransmission Reservation Dial by using any one of the following methodsTo reserve your machine for sending the urgent documents DocumentsTo cancel the direct transmission reservation Make sure the document is on the ADFThen remove the document from the ADF Redialing Automatic RedialingManual Redialing Receiving Documents Automatic ReceptionManual Reception To receive documents manually When the telephone rings, lift the handset. See noteDocument Hang up the telephonePrint Reduction Selecting the Print Reduction ModeAutomatic Reduction Fixed ReductionTransmitted Document Received Document Receiving Oversize DocumentsSubstitute Memory Reception Mode Setting Setting the Mode SettingHow to change the Mode Setting Mode Setting Features Print OUT Delayed Batch Transmission Batch TransmissionReal-Time Batch Transmission Deferred Transmission Timer Controlled CommunicationsUse a 4-digit, 24-hour clock Enter the start time from the keypad and press OKEx 2 3 3 0 1130 p.m. and OK Dial by any combination of the following methodsDeferred Polling Stations Address Book Dialing up to 200 stations Preparing to be Polled PollingPolling Enter a 4-digit polling password and then press OKPoll Documents from Another Station Machine has a password Setting for Group Dialing Program KeysTo set a Program Key for Group Dialing Enter a Key Name up to 15 characters and press OK ClearSetting for Program Dial Enter the Program Name up to 15 characters and pressEx PRO.POLL and press Enter the Program Key Name up to 15 characters and press Editing for Group Dialing To change the setting of Group DialingEx NEW Group and press OK Enter the new Key Name up to 15 characters and press OKErasing the Program Key Settings To erase the settings in a Program KeyPress the Program key you want to erase Ex PRO.POOL Confidential Mailbox Confidential MailboxCompatibility with Other Machines Ex 2 2 3 3 and press Enter a 4-digit Confidential Code and pressDial by any one of the following methods Mode Setting POLLING/ADV.COMM Mailbox Polling Sample CONF. RCV Report Explanation of ContentsStoring a Confidential Document in Your Machines Mailbox Fax Parameter No CONF. Polled File Save is changed to Valid Mailbox Delete File Delete All Files? Sub-Addressing Setting of Routing, Forwarding or RelayingCompatibility with Other Machines Sub-Addressing Transmission MethodsSetting the Sub-Address into a Address Book Number Enter the telephone number, pressThen enter the Sub-address Add Telephone Number Enter Name Sending a Fax with Sub-Address Using the Address Book Dialing NumbersOperation is the same as for normal dialing Place originals face up on the ADF. orUsing Manual Number Dialing UseTo separate the Telephone number and the Sub-address SUB Address Transmit Using Sub-Address TemporarilyEnter the Password max 20 digits and then press Fax Cover Sheet Using the Fax Cover SheetDial the stations you wish to send the documents to Cover Sheet is not attached Cover Sheet is attachedFax Cover Sheet Sample Password Communications Setting Password Transmission To set transmission password and parameterInput identification code and press Fax Parameters Select And Press OK Password-Transmit Password is not checked Password is checkedTo set receiving password and parameter Setting Password ReceptionEx 1 2 3 4 and press Enter a 4-digit Receiving Password and pressUsing Password Transmission Using Password Reception Receive To Memory Setting the RCV To Memory PasswordReceive To Memory MMM-dd-yyyy Ready To Fax Setting RCV To MemoryLedger Printing DocumentsPrinting Documents Selecting the Access Method Prefix or Suffix PIN Code AccessInput identification code and press OK Or to scroll the display to the desired FaxPIN Code Access Dialing with a PIN Code Dialing mode Selective Reception Setting the Selective ReceptionSelective Reception Department Code Activating the Department Code FeatureDepartment Code Sending Document with Department Code Printing a Department Code Journal Mode Setting Print OUTSample Department Code Journal / Received Calls Sample Department Code Journal / Originated CallsPrinting or Viewing a File List Edit File ModeSample File List 100Changing the Start Time or the Station of a File 101Select the file that you want to change and press Enter a new start time and press102 Deleting a File 103To delete the file in memory, follow the steps below Select the file that you want to delete and pressPrinting Out a File 104105 Adding Documents into a FileTo add documents into the file, follow the steps bellow 106 Retry an Incomplete FileSelect the file that you want to retry Pre Installation Information Function Smtp Server Setup POP3 Client Setup107 108 Setup as Smtp Mail Server109 Setup as POP3 ClientEmail Transmission from your machine to a PC Email reception from a PC to your machineStart 110111 112 Internet Communication FeaturesInternet Fax Transmission Internet Fax Delivery Notice MDNDirect Smtp Direct Ifax XMT 113Internet Mail Reception 114Inbound Routing 115Smtp Authentication Dynamic Host Configuration Protocol Dhcp116 Fax ForwardLightweight Directory Access Protocol Ldap 117Relayed Transmission Important Information 118119 Sending a Document to a PC via LANInternet Relayed Transmission Setting the User Internet Parameters 120User Parameters 121 To advance to the next parameter, press CancelEnter the Smtp Server Name and press OK Press Stop to return to standby To return to orSetting the User Parameters for the LAN Interface Setting the Internet Parameters122 Parameter Comments123 Contact your Network Administrator for this InformationSending Documents via LAN 124Manual Email Addressing Enter the correct character Ex abc@panasonic.comSee note Ex abc panasonic.com 125126 Address Book Email AddressingPress the key name for the desired station Ex Panasonic 127 Multi Email Station Addressing Broadcasting 128Internet Fax Ledger Size Document Transmission 129To send with reduction, follow the steps below 130131 Change the File Format and File NamePlaten Glass 132 Ex PanasonicDocuments is stored into memory and with a file number 133 Returned EmailFailure Report Sample User unknown 134 Using a Mailing List135 Receiving Documents via LANInternet Fax Received on a PC Internet Fax Received on a PC 136137 Setting the POP ParametersReceiving Email from a POP Server To set the above POP parameters, follow the steps belowParameter 138Select the desired setting and press 139To return to standby 140 Unattended Reception from the POP ServerManual Reception from the POP Server 141 Setting the POP Email Retrieval Key142 143 Using the POP Email Retrieval KeyPress the Program key programmed for POP Retrieval Key Ex POP1144 DisplayedOn the server, then receive and print the email Setting the Sender Selection 145Sender Selection Select the Sender Selection Key No ~24 146Max characters and press OK 147To record another User Name, repeat Steps 6 to To return to standby, press StopSending Document with Sender Selection 148Printing the Sender Selection List 149Sender Selection List User Name Email Address 150Setting the Routing Parameters 151Inbound Routing Inbound Routing 152Characters 153154 Selecting whether to add to the favoritesThen enter a Numeric ID TSI up to 20 characters 155 Setting Fax ForwardFax Forward Address Book See156 157 Fax Forward Using Document Distribution SystemTo disable this feature, follow the steps below 158Ifax Return Receipt 159 Select the desired setting and pressRelayed Transmission 160Example 1 Internet Relay Transmission Example 2 Fax Server Intranet Relay TransmissionRelay Network 161162 4 are sample settings for the Sample Network shown in Figure163 Setting Up Your Machine as an Internet Relay Station164 Setting Up Your Machine for Relayed TransmissionProgramming the End Receiving Station into your Auto Dialer Enter the telephone number165 Select the favorite settingLondon RLY 166167 Sending Documents via Internet RelayTo a Location That Has a Pre-programmed Relay Station 168 169 170 Sending Documents from a PC to a G3 Fax Machine 171172 Printouts and Reports 173Relay XMT Report COMM. Journal Transmission JournalSample Relayed Transmission Notification Email to a Manager 174175 Setting the Dialing Method Tone or PulseAdjusting the Volume Setting the Monitor Volume176 177 Setting the User Parameter178 179 11 OK180 Address BookAdding Address Book Dialing Numbers 181 182 To change the settings of a Speed dialing number 183Editing the Address Book 184 Then enter a new station name. See noteThen enter a new key name. See note 185 186 To erase an entry from the Address BookEnter the station you wish to erase Ex Sales Dept 187 Setting the Fax Parameters 188Customizing Your Machine 189 Cancel to return to or pressSee pages 190 to Ex OnParameter Setting Comments = Factory default setting190 Fax Parameter Table027 191192 Setting CommentsParameter Invalid145 193Originator 194195 Mode Setting Select Mode196 Journals and Lists 197Transaction Journal To print a JournalXMT 198Sample Transaction Journal 199200 201 Communication Journal COMM. JournalSample COMM. Journal 202 Address Book List 203Sample Address Book List 204205 Group and Program ListSample Program List Fax Parameter List 206To Print a Fax Parameter List Sample Fax Parameter ListIf You Have Any of These Problems TroubleshootingMode Symptom Possible Cause / Action 207208 CommunicationNo Unit Operation 209 Information CodesInfo Meaning Possible Action Code 210 211 212 Verification StampFor DP-3510/3520/4510/4520/6010/6020 To remove the Stamp 213 Reinstall the Stamp AssemblyFor DP-2310/3010 To remove the Stamp 214Checking the Telephone Line 215216 Specifications 217For G3 Facsimile For Internet Fax Email 218FCC Notice for User in USA 219220 Example of Header Format LOGO, ID Number setting221 Avis 222Glossary 223224 225 226 227 228 229 ITU-T Image No 230Numerics 231232 Setting Up Your Machine as anPage For Service, Call Warranty