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Panasonic KX-FPG371 manual Recording your own mailbox greeting messages, For mailbox

Models: KX-FPG371

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Press {SET}.

Voice Mailbox

Recording your own mailbox greeting messages

The recording time is limited to 16 seconds for each mailbox.

Suggested message:“This is (personal name). Please leave your name and message after the beep.”

{STOP}

{MENU} Microphone

{+}{-} {SET}

1 Press {MENU}.

SYSTEM SET UP

PRESS NAVI.[( )]

2 Select a mailbox.

For mailbox 1:

Press {#}, then {5}{5}.

BOX1 GREETING

CHECK [±]

For mailbox 2:

Press {#}, then {5}{6}.

BOX2 GREETING

CHECK [±]

3 Press {+} or {-}to select “RECORD”.

Example: BOX1 GREETING

RECORD [±]

4

5 Speak clearly about 20 cm (8 inches) away from the microphone.

LThe display will show the remaining recording time.

Example: BOX1 REC. 16s

6 When finished recording, press {STOP}.

LThe unit will repeat your message. Adjust the volume using {+} or {-}.

7 Press {MENU}.

To check the mailbox greeting message

1.For mailbox 1, press {MENU}, {#}{5}{5}. For mailbox 2, press {MENU}, {#}{5}{6}.

2.Press {+} or {-}to select “CHECK”.

3.Press {SET}.

LThe unit will play the message.

4.Press {MENU}.

To erase your own mailbox greeting message

1.For mailbox 1, press {MENU}, {#}{5}{5}. For mailbox 2, press {MENU}, {#}{5}{6}.

2.Press {+} or {-}to select “ERASE”.

3.Press {SET}.

LYour own message will be erased.

4.Press {MENU}.

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Image 80

Panasonic KX-FPG371 manual Recording your own mailbox greeting messages, For mailbox, To check the mailbox greeting message

Contents

Operating Instructions For your future Reference Energy StarTrademarks CopyrightOperating distance and noise Battery chargeFor Best Performance Safety Instructions Important safety instructionsNever install telephone wiring during a lightning storm Wet locationsBattery Table of Contents Table of Contents Help General InformationAccessories Included accessoriesPart No. PFJA1030Z Part No. PQJA10075Z Paper tray for letter size Metal recording paperAccessory information Model No Specifications/UsageDisplay Finding the Controls Base UnitLocation of controls To talk with the other party when using the speakerphone OverviewFront view Rear viewLOUD/SEARCHCHEDIT L To adjust volume Finding the Controls HandsetABacklit LCD Display LDial keypadSetting Base Unit Ink filmOpen the front cover by pulling up the center part Open the back coverTurn the T shaped gear blue in the direction of the arrow Please WaitTo use A4 size paper Paper trayTo use legal size paper Metal recording paper guide Recording paper To add paperBelt clip Headset optional Setting HandsetBelt clip and headset Connections and Setup Connecting to a telephone line jack and power outletSelecting the way to use your fax machine To use surge protectorsBattery strength Handset display Battery strengthBattery life Automatic security code settingCase 1 Using the fax machine only Telephone wiring imageHouse or office Office ConnectionsSET How to receive calls When you are OUT of the house or officeHow to receive calls with the handset Case 2 Using the fax machine with an extension telephone How to receive calls with the base unit How to receive calls with an extension telephoneWhen you are in the house or office Case 3 Using the fax machine with a computerTelephone wiring image in house or office TEL Mode Help Button Help functionVolume Adjusting handset volumeRinger volume Handset receiver volumeAdjusting base unit volume Fax voice guidance volumeAnswering device volume While using the speakerphone, press + orDate and time, your logo and fax number Setting the date and timeInitial Programming Setting your logo Example BillTo change capital or lower-case letters To delete a characterTo select characters using + or Display order of characters To select characters with the dial keypadKeys Characters MuteTo delete a number Setting your fax numberExample +234 Press *234#5678 With the handset Making and Answering CallsPhone calls making With the base unit Any key talk feature Auto talk feature HandsetPhone calls answering Answering phone calls hands-freeIntercom Paging the base unit from the handsetHandset Press Intercom Base unitPaging the handset from the base unit Base unit Press LOCATOR/INTERCOMLOCATOR/INTERCOM again Handset Handset locatorTransferring a call From the handset to the baseUnit Handset LOCATOR/INTERCOM to page the handsetHelpful hint Using the handsetNavigator Directory Using the base unit Press Menu repeatedly until the following is displayedIf you want to enter a hyphen, press To delete a character/numberEditing a stored entry Edit the name see page 33, 42 for instructions Press SET Erasing a stored entry Another method to erase a stored entry Making a phone call using the navigator directory Unit will start dialing automaticallyUsing the base unit Caller ID service from your phone company To confirm caller information using the Caller ID listVisual Call Waiting Call Waiting ID Service Caller IDViewing and calling back using caller information To edit the telephone number for calling backTo stop viewing Display while viewingPress Caller ID To change the display of the caller informationErasing caller information Lift the handset and press e or ExampleErasing specific caller information using the base unit To cancel erasing, press STOP, thenStoring caller information Into the handsetInto the base unit Displayed Example PressTo select the resolution Sending FaxesDuring redial, the following will be displayed Dial the fax number Example Start sendingPress FAX/START Sending from memory Quick scan feature To send more than 10 pages at a timeConvenient way to send a fax To stop transmissionMinimum size Maximum size Document weightDocuments you can send Sending a fax using the navigator directory To cancel redialing, press StopFax auto redial If your unit does not send a faxBroadcast transmission Programming entries into the broadcast memoryAdding a new entry into the broadcast memory Erasing a stored entry in the broadcast memoryPress -or + until the following is displayed Example NikkiTo cancel the broadcast setting To send the same document to more than one party only onceActivating TEL mode How to receive calls using the base unitHow to receive calls using the handset Receiving FaxesExtension telephone Receiving a fax automatically Activating FAX only modeHow to receive calls Incoming message recording time can Be changed feature #10, Ring setting in TAD/FAX modeUsing two or more phone numbers in a single telephone line Distinctive RingProgramming the ring pattern assigned for fax Ring pattern SettingsIf you use three or more phone numbers Quick scan feature CopyingMaking a copy To stop copyingConvenient way of copying Example Making 2 copies of a 4-page original document To collate multiple copiesPress + or -repeatedly until the following is displayed Checking the greeting message GreetingRecording your own greeting message Greeting Erased Memo Message Leaving a message for others or yourselfPress Record Press SET Long beep will soundListening to recorded messages using the base Unit Incoming MessagesTo erase all the messages Erasing recorded messagesTo erase a specific message Listening to recorded messages using the handset Remote operations using the remote command key When there are new recorded messagesRemote Operation Operating from a remote locationOther remote operations Voice Mailbox How callers can leave you private messagesTo use a mailbox How incoming messages are recorded in a mailboxRecording your own mailbox greeting messages For mailboxTo check the mailbox greeting message To erase your own mailbox greeting messageTo record a memo message into a mailbox Press 2 timesPress + or -until the desired mailbox number is displayed Example Press RecordListening to recorded messages using the handset Press *1Listening to recorded messages from a remote location To listen to messages in another memory after playbackHow this feature works OptionTransferring recorded messages to another telephone Recording your own transfer greeting messageTo erase your own transfer greeting message Pager call when the unit receives a voice messageTo check the transfer greeting message Features Summary Programming method for basic featuresTo cancel programming ProgrammingProgramming method for advanced features Press or until the following is displayedBasic features Advanced features Code #42 Setting the message alert Code #43 Setting the recording time alertCode #44 Setting the memory reception alert Code #46 Setting the friendly receptionCode #47 Setting the fax voice guidance Code #51 Setting the mailbox 1 passwordCode #52 Setting the mailbox 2 password Code #60 Setting the message transferCode #76 Setting the connecting tone FAX only Facsimile only modeError Messages Communication Error Code 40-42, 46-72, FFCommunication Error Code 43 ERROR-NOT Your Unit Code 54, 59Display Base unitUnit is too hot. Let the unit cool down Transmission error occurred. Try againRecording paper jam occurred. Clear the jammed paper General Frequently Asked QuestionsWhen a function does not work, check here Cordless handset Fax sending Fax receivingReceiving mode CopyingIf a power failure occurs Cannot retrieve recorded messages from a remote locationMessages in the mailbox do not play back Cannot operate the answering device with the handsetInk film Replacement Turn the T shaped gear blue in the direction of the arrowWhen the recording paper has jammed in the unit JamsRecording paper jam Remove the jammed recording paper104 When the recording paper was not fed into the unit properly Document jams sending Close the front cover securelyBattery Replacing the handset batteryCleaning Do not use paper products, such as paper towels or tissuesClean the glass with a soft and dry cloth Connect the power cord and the telephone line cordThermal head 110 Printed Reports Reference lists and reportsCaller IQ Feature OpenLCR service for the Caller IQ featureTo turn the Caller IQ feature From on to OFF using HandsetPress or until the following is displayed or press Press Press SETSet the Caller IQ feature to on by referring to Updating the rate table downloading the rate tableErase unnecessary entries Press or until the following is displayed or press #Information Download During downloadAutomatic download To stop downloadingDownloading information using the base unit Follow the voice prompt to start downloadingViewing information using Handset Base unitSelect the desired information by pressing Example Find more information by pressing v or eSpecifications Technical data about this productPaper specifications Recording paper sizeFCC and Other Information FCC and Other Information122 Limited Warranty Panasonic Facsimile Product Limited WarrantyFAX categories Parts Labor Thermal Transfer FacsimileWarranty For product serviceCustomer Services Customer Services directoryBasic feature Advanced featureIndex Program indexIndex Ring setting Voice mailbox passwordNavigator directory 100Changes to TEL mode Remote command keyKey Remote command Re-records a greeting130 131 No Extra Cost Panasonic FAX Advantage Program