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Polycom 8 quick start

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8.Select the ViaVideo Auto Connection check box to attach a ViaVideo attachment to a Meeting invitation. When the Meeting participant clicks the ViaVideo link, their ViaVideo endpoint automatically opens and connects to the On Going conference.

Chapter 3 - Managing Conferences

8.Select the ViaVideo Auto Connection check box to attach a ViaVideo attachment to a Meeting invitation. When the Meeting participant clicks the ViaVideo link, their ViaVideo endpoint automatically opens and connects to the On Going conference.

9.From the Conference Type drop-down box select the appropriate conference template. The conference template contains pre-defined parameters. For more details on the templates, see Appendix A.

10.From the MCU Selection drop-down box select the desired MCU. The selected MCU is stored in the registry and becomes the default MCU. If Auto is selected, the MCU will be selected as defined in the Server Manager. For more details on MCU selection, see Chapter 2, “MGC Personal Scheduler Configuration” on page 2-14”.

11.Enter the minimum number of participants. This is the minimum number of participants for which the system will reserve resources on the MCU.

For additional information on Conference Type, MCU Selection and Minimum Participants, consult your Administrator.

12.From the Meeting Invitation Language drop-down box select the language that is to appear on the Meeting Invitation.

13.To invite dial-out endpoints, click the Invite Dial-out Endpoints button.

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Polycom 8 quick start

Contents

Version MGC Personal Scheduler Quick Start GuideCatalog No. DOC2139B Version Proprietary and ConfidentialTable of Contents Table of Contents Introduction Package Contents System Requirements Personal Scheduler Client requirementsChapter 2 - Installation and Configuration PrerequisitesAbout the MGC Personal Scheduler User’s Guide Chapter 1 - IntroductionInstallation and Configuration MGC Personal Scheduler Software Installation Deploying the Client ApplicationTo e-mailthe Client application shortcut The New E-mailMessage window opens4.Click the Setup file 6.Send the e-mailto end-usersfor installation SQL Database Configuration The Administrative Tools window opensThe Services window opens Chapter 2 - Installation and Configuration5.Click the Log On tab 8.In the Password field, enter the user’s password MGC Web Server Manager Configuration The MGC Web Server Manager Login dialog box opensTo start the MCU Web Server Manager application Connecting the MGC Web Server Manager The MGC Web Server Manager window opensTo connect the MGC Web Server Manager Adding a New MCU To add an MCU2-11 Table 2-1 MCU Properties FieldsField Description6.In the Port Number list, select Connecting an MCU To connect to an MCUPersonal Scheduler Visual Customization 2-15 MGC Personal Scheduler Quick Start GuideMessage Header title The MGCScheduler.oft file is automatically backed up in the CustomizeMGCSchedule.oft file located in the ClientInstall folder MGC Personal Scheduler Parameter Configuration 2-172.Fill in the fields as described in Table 2-18Field Description2-19 FieldDescription User2-20 FieldDescription PreferencesClick Enable Limit Recurrences. The Limit 2-21Field Description2-22 Meeting Request Menu NameAppointment Message HeaderTab name Tab fields name and location Page The Polycom Office window opens in Microsoft Outlook The Design window opens Select the Polycom Office tabThe Rename Page window opens 4.Enter the desired name of the tab and click OK8.The Properties window opens The Load Picture window opens Setting a Password To specify a password for a new userTo specify a password for an existing user 3.Continue with step 1 in the previous procedure2.Double-clickon a user’s name The User Properties dialog box opensManaging Templates To view the list of templatesTo view the template parameters The list of templates appears2-33 MGC Personal Scheduler Quick Start GuideThe Conference Properties window opens, displaying the template parameters To add a new template Chapter 2 - Installation and Configuration 2-36Managing Conferences Scheduling Conferences The MGC Polycom Office Scheduler window opensAlternatively, click the icon Chapter 3 - Managing Conferences6.Click the Polycom Office tab 8.Select the ViaVideo Auto Connection check box to attach a ViaVideo attachment to a Meeting invitation. When the Meeting participant clicks the ViaVideo link, their ViaVideo endpoint automatically opens and connects to the On Going conference The Invite Dial-outEndpoints window opens 15.Click OKTo configure the appointment form The Calender Properties dialog box opens MGC Personal Scheduler Quick Start Guide4.Select Polycom Office and click Open Chapter 3 - Managing ConferencesTo schedule the reservation on the calendar The Polycom Office window opens3.Continue with step 7 on page MGC Personal Scheduler Quick Start GuideE-mailSignature 3-10Table 3-1describes the signature fields 3-11Field DescriptionMGC Manager Reservation Remarks To view the reservation remarks3-13 MGC Personal Scheduler Quick Start Guide3-14 Chapter 3 - Managing ConferencesCanceling Appointments and Meetings Modifying Appointments and MeetingsScheduling Recurring Appointments and Meetings The Appointment Recurrence window opens Modifying Recurring Appointments or Meetings Canceling Recurring Appointments and Meetings Canceling Recurring Appointments/MeetingsApplication Exception You can view and read details about the exception Shown below is an actual email with attachments Appendix A Default Templates COP Default COP Video Default VideoAudio Default-Audio Video Switching Video-SwitchParameter ValueGeneral BasicParameter ValueAdvanced Parameter ValueMeet Me Per Conf Parameter ValueVideo Layout RecordingParameter ValueGeneral BasicParameter ValueAdvanced Parameter ValueMeet Me Per Conf Parameter ValueVideo Layout RecordingA-10 ParameterValue AdvancedA-11 ParameterValue Meet Me Per ConfA-12 ParameterValue GeneralA-13 ParameterValue AdvancedA-14 ParameterValue Meet Me Per ConfA-15 ParameterValue Video LayoutA-16 ParameterValue GeneralA-17 ParameterValue AdvancedA-18 ParameterValue Meet Me Per ConfA-19 ParameterValue Video LayoutAppendix A Default Templates A-20