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Polycom 8 quick start System Requirements, Personal Scheduler Client requirements

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System Requirements

MGC Personal Scheduler Quick Start Guide

System Requirements

This section lists the MGC Personal Scheduler requirements. There are different requirements for the computer running the MGC Web Server Manager and for the computer running the MGC Personal Scheduler for the Client.

Personal Scheduler MGC Web Server Manager requirements:

•PC with Pentium 166 MHz or higher processor

•64 MB RAM

•Windows® NT/2000/XP operating system

•Free hard disk space:

—For MGC Web Server Manager application: 20 MB

—For database records: 30 MB

—If SQL database is installed: 200 MB

•Database Software:

—For a small database, the Access.mdb file can be used; no software is required

—For a large database, use the Microsoft SQL Server version 7.0 or the SQL 2000 application. Windows NT Service Pack 4.0 or later is also required

If Personal Scheduler is installed as part of the Polycom WebCommander package, the WebCommander server requirements must also be met. For more information, see the MGC Web Server Manager Installation and Configuration Guide.

Personal Scheduler Client requirements:

•PC with Pentium 166 MHz or higher processor

•64 MB RAM

•Windows® 95/98/ME/NT/2000/XP operating system

•Microsoft Outlook® 2000 and above

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Polycom 8 quick start System Requirements, Personal Scheduler Client requirements

Contents

MGC Personal Scheduler Quick Start Guide VersionProprietary and Confidential Catalog No. DOC2139B VersionTable of Contents Table of Contents Introduction Package Contents Personal Scheduler Client requirements System RequirementsChapter 1 - Introduction Chapter 2 - Installation and ConfigurationPrerequisites About the MGC Personal Scheduler User’s GuideInstallation and Configuration The New E-mailMessage window opens MGC Personal Scheduler Software InstallationDeploying the Client Application To e-mailthe Client application shortcut4.Click the Setup file 6.Send the e-mailto end-usersfor installation The Administrative Tools window opens SQL Database ConfigurationChapter 2 - Installation and Configuration The Services window opens5.Click the Log On tab 8.In the Password field, enter the user’s password The MGC Web Server Manager Login dialog box opens MGC Web Server Manager ConfigurationTo start the MCU Web Server Manager application The MGC Web Server Manager window opens Connecting the MGC Web Server ManagerTo connect the MGC Web Server Manager To add an MCU Adding a New MCUDescription 2-11Table 2-1 MCU Properties Fields Field6.In the Port Number list, select To connect to an MCU Connecting an MCUPersonal Scheduler Visual Customization MGC Personal Scheduler Quick Start Guide 2-15Message Header title The MGCScheduler.oft file is automatically backed up in the CustomizeMGCSchedule.oft file located in the ClientInstall folder 2-17 MGC Personal Scheduler Parameter ConfigurationDescription 2.Fill in the fields as described in Table2-18 FieldUser 2-19Field DescriptionPreferences 2-20Field DescriptionDescription Click Enable Limit Recurrences. The Limit2-21 Field2-22 Message Header Meeting RequestMenu Name AppointmentTab name Tab fields name and location Page The Polycom Office window opens in Microsoft Outlook 4.Enter the desired name of the tab and click OK The Design window opensSelect the Polycom Office tab The Rename Page window opens8.The Properties window opens The Load Picture window opens To specify a password for a new user Setting a PasswordThe User Properties dialog box opens To specify a password for an existing user3.Continue with step 1 in the previous procedure 2.Double-clickon a user’s nameTo view the list of templates Managing TemplatesMGC Personal Scheduler Quick Start Guide To view the template parametersThe list of templates appears 2-33The Conference Properties window opens, displaying the template parameters To add a new template 2-36 Chapter 2 - Installation and ConfigurationManaging Conferences Chapter 3 - Managing Conferences Scheduling ConferencesThe MGC Polycom Office Scheduler window opens Alternatively, click the icon6.Click the Polycom Office tab 8.Select the ViaVideo Auto Connection check box to attach a ViaVideo attachment to a Meeting invitation. When the Meeting participant clicks the ViaVideo link, their ViaVideo endpoint automatically opens and connects to the On Going conference 15.Click OK The Invite Dial-outEndpoints window opensTo configure the appointment form MGC Personal Scheduler Quick Start Guide The Calender Properties dialog box opensChapter 3 - Managing Conferences 4.Select Polycom Office and click OpenMGC Personal Scheduler Quick Start Guide To schedule the reservation on the calendarThe Polycom Office window opens 3.Continue with step 7 on page3-10 E-mailSignatureDescription Table 3-1describes the signature fields3-11 FieldTo view the reservation remarks MGC Manager Reservation RemarksMGC Personal Scheduler Quick Start Guide 3-13Chapter 3 - Managing Conferences 3-14Modifying Appointments and Meetings Canceling Appointments and MeetingsScheduling Recurring Appointments and Meetings The Appointment Recurrence window opens Modifying Recurring Appointments or Meetings Canceling Recurring Appointments/Meetings Canceling Recurring Appointments and MeetingsApplication Exception You can view and read details about the exception Shown below is an actual email with attachments Video Switching Video-Switch Appendix A Default TemplatesCOP Default COP Video Default Video Audio Default-AudioBasic ParameterValue GeneralValue ParameterAdvanced Value ParameterMeet Me Per Conf Recording ParameterValue Video LayoutBasic ParameterValue GeneralValue ParameterAdvanced Value ParameterMeet Me Per Conf Recording ParameterValue Video LayoutAdvanced A-10Parameter ValueMeet Me Per Conf A-11Parameter ValueGeneral A-12Parameter ValueAdvanced A-13Parameter ValueMeet Me Per Conf A-14Parameter ValueVideo Layout A-15Parameter ValueGeneral A-16Parameter ValueAdvanced A-17Parameter ValueMeet Me Per Conf A-18Parameter ValueVideo Layout A-19Parameter ValueA-20 Appendix A Default Templates