Efficiently Deliver Scan Files with ScanRouter Delivery Software

3. Delivering Scan Files

The ScanRouter delivery software enables you to deliver scan files by various methods.

Before Delivering Scan Files

This section describes the necessary preparations and the procedure for using the network delivery scanner.

Important

❒To use the network delivery scanner, you need a delivery scanner on which the optional ScanRouter delivery software is installed. You also need to reg- ister data about destinations and senders in the delivery server.

Delivering Scan Files

This section outlines the function for delivering files using the network delivery scanner.

ZZZ513S

1.This machine

You can send scan files to the delivery server.

2.Delivery server

Install the ScanRouter delivery software on this computer to use it as the delivery server. After receiving a scan file, the delivery server delivers the file according to the setting specified for the destination. The delivery settings are as follows:

• Storing the file in an in-tray
•	Delivering the file by e-mail
•	Storing the file in a selected folder

For details about delivery types and the setting method, see ScanRouter delivery software manuals.

3.Client computer

The delivery method determines how you can check files from a client comput- er. For example, you can use the follow- ing methods to check files:

• Use DeskTopBinder to view a file that was delivered to an in-tray

• Use an e-mail application to receive an e-mail that has an attachment

• Browse a folder for a stored file

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Ricoh SGC 1506/GS, 106/LD215c appendix Before Delivering Scan Files, Delivery server

Contents

Scanner Reference Page Manual for This Machine Optional Table of Contents Specify a Subject 106 Selecting Original Type 115 Adjusting Image Density 117119 132 133Page Symbols How to Read This ManualNames of Major Options Sending scan files Scanner ModeScanning originals using the Twain Driver Display Scroll key Display and Key OperationSelection keys Escape key Scan Settings Scanner FeaturesDestination List Settings Administrator Tools Send SettingsPage Outline of Sending Scan Files by E-mail Before Sending Scan Files by E-mail Connect the machine to the network Make the necessary network settings in System SettingsEffective Protocol, enable IPv4 Preparation for Sending by E-mail Registering E-mail Address to Address Book Main screen When a destination is entered manuallyWhen a group is selected for destination Mail Screen View ManualAdd Dest EditDest Make sure that no previous settings remain Basic Procedure for Sending E-mail Senders Name Press StartStart After all originals are scanned, press q Selecting a Destination Registered to a Quick Dial Key Specifying Destination Press Search Destination Selecting a destination from a listPress OK Press Using a registration number to select a destination Searching for a destination by name Press U or T to select the destination, and then press Searching for a destination by e-mail address Press U or T to select the destination, and then press Press Manual Manual Entry of an E-mail AddressEnter the e-mail address Press OK Searching for a Destination in the Ldap Server Press Escape Enter the beginning of the destination name Press Search Reference Checking in the destination field Checking Selected DestinationsChecking on the control panel Press Check Destination Registering Manually-Entered E-mail Address to Address Book Press Escape Specifying Sender Press Options Selecting a Sender Registered to a Quick Dial Key Select Senders Name, and then press OK Selecting a Sender from the List Using a Registration Number to Specify a Sender Name Example To enter Press 1, and then press OK Searching for a Sender by Name Press U or T to select the sender, and then press Select Search by E-mail Address, and then press OK Searching for a Sender by E-mail Address Sending Scan Files by E-mail Transmission Files Status Checking the E-mail ResultsPrint Sending Scan Files by E-mail Computer with a shared folder Before Sending Scan Files by Scan to FolderOutline of Sending Scan Files by Scan to Folder Sending scan files to shared folders This machine Client computer Sending scan files to the FTP serverFTP server NetWare server Sending scan files to NetWare server Preparation for Sending by Scan to Folder Registering Destination Folders to Address Book Scan to Folder Screen Mail /Scan to Folder /Net- work Delivery Scanner Scan to Folder iconDest Basic Procedure for Sending by Scan to Folder Specifying a Destination Folder Various Scan Settings Specifying a Destination Folder Selecting a destination folder from the list Using a registration number to select a destination folder Example To enter Press 2, and then press OK Destinations that match the search conditions are displayed Search for a destination by folder path Select SMB, and then press OK Sending Scan Files to a Shared Folder on the NetworkEntering the path to a destination folder Press Dest Press Com.Test Test result appears. Press Exit Press OK Specify the path by browsing to a destination folder Press Com.Test Directly enter the path for the folder on the FTP Server Sending Scan Files to the FTP ServerSelect FTP, and then press OK Enter the FTP server name, and then press OK Sending Scan Files to an NDS Tree Folder or NetWare Server Entering the path to a destination folder Check the text result, and then press Exit Press OK List of NetWare servers or NDS trees on the network appears List of NDS tree contexts or NetWare server volumes appears Reference Destination field, check which destinations are selected Press Check Destination Checking the Scan to Folder Results Sending Scan Files by Scan to Folder Delivering Scan Files Before Delivering Scan FilesDelivery server Effective Protocol, enable IPv4 Set Delivery Option to On Make the necessary settings in System SettingsPreparation for Delivering Installing DeskTopBinder Lite from Provided CD-ROM Network Delivery Scanner icon Network Delivery Scanner ScreenNetwork Delivery Scanner /Scan to Folder /E-mail Options Basic Delivery Procedure Basic Delivery Procedure Reference Specifying a Destination Selecting a Destination Using a Quick Dial Key Selecting a destination from the list Using a registration number to select a destination Searching for a destination by name Searching for a destination by comment Checking Selected Destinations Checking the Status of Delivery Delivering Scan Files When Using as a Twain Scanner Using the Network Twain Scanner Function Outline of the Twain Scanner Function Install the Twain driver on a client computer Preparation for Using the Network Twain Scanner Click Twain Driver Installing Twain Driver from Provided CD-ROM Scanner Control dialog box, click Scan Basic Procedure for Scanning Files Using Twain ScannerOn the File menu, click Exit Enter the file name, and then click OK Original Orientation of Network Twain Scanner Basic Procedure for Scanning Files Using Twain Scanner When scanning originals of mixed sizes using Twain scanner Specifying Send Options Resolution Original Orientation Original orientation Control Panel Key Original Setting Custom Size Scan SizeAuto Detect Template size 100 Relationship of Original of Mixed Sizes and Scan Size 101 Specifying Custom SizePlacing an original in the ADF Placing an original on the exposure glass 102 Original Orientation is How to set originals to scan them by custom sizeOriginal orientation setting Placing an original 104 Mixed Size Mode 105 106 Specify a Subject 107 Specifying a File Type 108 Stamp 109 110 111 112 Select Permissions, and then press OK 113 114 Password and Master Password cannot be the samePress Escape three times 115 Selecting Original TypePress Original to select text or photo as the original type 116 Press Lighter or Darker to adjust the density Adjusting Image Density117 118 119 Relationship between Resolution and File Size 120 If Function Upgrade Option is installed on the machine When Using as a Network Twain Scanner121 122 If 16770K colors is selected in Col./ Grad 123 If Function Upgrade Option is not installed on the machine 124 Multi-page file type Single page file type125 File path Quick InstallSoftware Supplied on CD-ROM Twain Driver 127 DeskTopBinder Lite 128 Software installed with DeskTopBinder Lite Mail Transmission129 Simultaneous Transmission Scan to Folder130 131 Network Delivery Function 132 Specifications 133 Index 134 Means Power OFF Operating Instructions Scanner Reference