FAX Option Type
Operating Instructions
Facsimile Reference
1Transmission
2Other Transmission Features
Page
NOTICE
Manuals for This Machine
❖Network Guide
❖Other manuals
Note
TABLE OF CONTENTS
1. Transmission
2. Other Transmission Features
3. Reception
4. Changing/Confirming Communication Information
5. Storing a Document
6. Fax via Computer
7. Appendix
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How to Read This Manual
Reading the Display
To use the Internet Fax or
❖Initial Display
1.Allows you to select scanning conditions and sizes
Press this button to enter or add fax numbers
4.Displays messages and the ma- chine status
Allows you to search for a destina- tion by destination name, fax number
12.Appears on Destination keys programmed as a transfer station
13.Appears on Destination keys pro- grammed with a group of destinations
Function List
❖ Reception Settings
❖ E-mailSettings
❖ IP-FaxSettings
❖ Administrator Tools
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1. Transmission
Transmission Modes
[Immed. TX]
[Memory TX]
[Memory / Immed. Transmission Switch]
[Information]
A Make sure that [Memory TX] is selected
Place the original
Make the scan settings you require
D Using the number keys or a Destination key, specify a destination
Clear/Stop
[Add]
Specify the next destination
Press the {Start}key
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Sending multiple originals using the exposure glass (Memory Transmission)
G H
Parallel Memory Transmission
Automatic Redial
Batch Transmission
Dual Access
Simultaneous Broadcast
If memory runs out while storing an original
[Exit]
A Make sure that [Immed. TX] is selected
B Place the original
C Select the scan settings you require
Using the number keys or a Destination key, specify a destination
Sending multiple originals using the exposure glass (Immediate Transmission)
A Press the {Check Modes}key, and then check the transmission settings
Check Modes
B After checking the settings on the display, press the {Check Modes}key
IP-FaxFunctions
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❖H.323
❖SIP
❖Gatekeeper (VoIP gatekeeper)
❖SIP server
❖Gateway (VoIP gateway)
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Internet Fax Functions
[Sub TX Mode]
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❖When Stamp Sender Name is set to [On]:
❖When Stamp Sender Name is set to [Off]:
❖Returning a Return Receipt
❖Registering the Received Reception Confirmation Contents
❖Requesting a Reception Notice
Placing Originals
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Auto Detect
[Scan Area]
C Make sure that [Auto Detect] is selected
[Auto Detect]
D Press [OK]
Regular
C Press [Regular]
D Press the size of the originals to be sent, and then press [OK]
E Press [OK]
F Specify a destination, and then press the {Start}key
Area
C Press [Area 1] or [Area 2]
Mixed Original Sizes
Place the original, and then select the scan settings you require
Press [Scan Area]
C Press [Mixed Original Sizes]
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When placing an original on the exposure glass
❖Metric Version
❖Inch Version
When placing an original into the ADF
The following shows the maximum scan area:
1Memory Transmission: 297 ⋅ 1200 mm, 11" ⋅ 47" (W ⋅ L)
Immediate Transmission: 297 ⋅ 1200 mm, 11" ⋅ 47" (W ⋅ L)
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Scan Settings
B Select the resolution you require, and then press [OK]
[Text Size Priority]
❖Text
[Text]
❖Text / Photo
[Text / Photo]
❖Photo
JBIG Transmission
❖Auto Image Density
[Auto Image Density]
❖Manual Image Density
❖Combined Auto and Manual Image Density
❖When placing originals on the exposure glass
❖When placing originals in the optional Auto Document Feeder (ADF)
Changing the Line Port
A Press [Select Line]
B Select the line you want to use
C Press [Exit]
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Specifying a Destination
Entering a pause
Pause/Redial
Entering a tone
Tone
A Press the {On Hook Dial}key
B Enter the fax number using the number keys
C Press the {Tone}key
A Press to switch the destination to IP-Faxdestination
B Press [Manual Input]
C Enter the IP-Faxdestination, and then press [OK]
[Protocol]
[Backspace]
[Delete All]
[Edit Dest.]
F Press the {Start}key
[Manual Input]
Regarding IP-Faxdestinations
❖When not using a gatekeeper/SIP server
❖ When using a gatekeeper server
❖When using a SIP server
[Sender]
A Press to switch the destination to e-mailaddress
B Specify the sender
C Press [Manual Input]
D Enter the e-mailaddress destination, and then press [OK]
[SMTP]
E To add a destination, press [Add]
F Specify the next destination
G Press the {Start}key
Bypassing the SMTP server
❖Specify the other party's host name
❖Specify the other party's IPv4 address
A Press [SMTP]
B Press [No]
[No]
[Use device address]
B Press the title word key where the desired destination is programmed
[LMN]
C Press the Destination key programmed with the desired destination
Clear / Stop
D Press the {Start}key
Switching the titles in the Address Book
Press , the magnifier icon
[EF]
C Press the Destination key programmed with the desired group
[Select]
[Cancel]
Prev.]
Next]
C Press the {Pause/Redial}key
Press the {Pause/Redial}key
C Select the destination you want to redial to
Programming Destinations in the Address Book
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A Press [ProgDest]
B Press [Names] and enter any necessary information
[Names]
C Press [OK]
Searching for a Destination in the Address Book
A Press
, the magnifier icon
B Press [Advanced Search]
C Press [Search by Dest. Name]
D Enter a destination name to search for, and then press [OK]
E Confirm the entered character and press [OK]
F Select a destination
C Press [Fax Number]
D Enter a number to search for, and then press [OK]
[Clear]
E Confirm the entered fax numbers and press [OK]
C Press [E-mailAddress]
D Enter an e-mailaddress to search for, and then press [OK]
[De
lete All]
E Confirm the entered characters and press [OK]
C Press [Search IP-FaxDest.]
D Enter an IP-Faxdestination to search for, and then press [OK]
[Delete
All]
E Confirm entered IP-Faxdestination and press [OK]
A Press , the magnifier icon
B Press [Search LDAP]
C Press [Select Server]
D Select the LDAP server to search through
1E F
Press [OK]
Press [Advanced Search]
G Enter a partial string for each search condition
[Search Criteria]
[Search Beginning Word]
[Search End Word]
[Exact Match]
[Include One of Words]
B Press [Registration No.]
The registration number entry display appears
C Enter a registration number using the number keys
{q}
The corresponding destination appears
On Hook Dial
[Higher]
[Lower]
Manual Dial
Advanced Features
[Password (SID)]
H Press [Exit]
I Press the {Start}key
C Press [SEP Code]
D Press [RX SEP Code]
E Enter a SEP Code, and then press [OK]
[Password (PWD)]
G Press [Exit]
H Press [Transmission Mode]
I Press [Polling RX]
J Press [Default ID / Free Polling RX], and then press [OK]
K Press [OK]
L Press the {Start}key
Entering a password
❖Requesting Party
❖Transfer Station
❖Receiving Station
Place the original, and then select any scan settings you require
Specify a Transfer Station
C Press [Adv. Features]
D Press [Transfer Req.]
Quick Dial]
Speed Dial]
Group Dial]
I To specify another Receiving Station, press [Add]
J When you have specified all the Receiving Stations, press [OK]
K Press [Exit]
With transfer requests set in the System Settings menu
C Press the {Start}key
Setting multistep transfer
Canceling a Transmission
[Change / Stop TX File]
B Select the file you want to cancel
C Press [Stop Transmission]
[Save]
D Press [Exit]
[Stop Transmis- sion]
A Press [Change / Stop TX File]
[Files under TX]
[Check / Change Settings]
Confirming a Transmission
Checking the Storage Result (Memory Storage Report)
2. Other Transmission Features
Sending at a Specific Time (Send Later)
Press [Send Later]
Enter the time (24 hour format) using the number keys, and then press [OK]
[Economy Time]
[Send Later]
Sender Settings
D Select a sender
E Confirm the selected sender, and then press [OK]
[Yes]
H Press [OK]
[Sender Settings]
J Specify the destination, and then press the {Start}key
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Priority Transmission
D Specify the destination, and then press the {Start}key
2 Reference
Confidential Transmission
[Default ID]
[ID Override]
[Confidential TX]
F Press [OK]
G Specify the destination, and then press the {Start}key
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Polling Transmission
Press [Polling TX]
To use Free Polling Transmission, check that [Free Polling TX] is selected
[Free Polling TX]
E To use Default ID Transmission, select [Default ID TX]
[Default ID TX]
G Press [Only Once] or [Save] to delete or save the file after transmission
[Only Once]
[Polling TX]
J Press the {Start}key
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Polling Reception
A Press [Transmission Mode]
Press [Polling RX]
[Default ID / Free Polling RX]
[ID Override Polling Reception]
[A]
F Specify the destination, and then press the {Start}key
Page
Sub Transmission Mode
E Select [From First Page] or [From Second Page], and then press [OK]
F G
[Book Fax]
[From First Page]
[From Second Page]
Page
C Press [2 Sided Original]
D Specify the original position
E Specify the page opening orientation from [Top to Top] or [Top to Bottom]
[Top to Top]
[Top to Bottom]
[2 Sided from 1st Page]
[1 Sided for 1st Page]
[2 Sided Original]
Entering the subject
Specify the sender
C Press [Sub TX Mode]
D Press [E-mailOptions]
E Press [Change] for Enter Subject
[Change]
F Select the subject from the displayed list
G Press [Manual Input]
H After entering the subject, press [OK]
J Press [OK] twice
K Specify a destination, and then press the {Start}key
Entering the text
Press [Change] for Enter Text
Select a text, and then press [OK]
Press [OK] twice
Requesting a reception notice
E Select [On] or [Off] for Recept. Notice
F Press [OK] twice
G Specify a destination, and then press the {Start}key
Setting an e-maildestination as a BCC
C Press [Std. Message]
D Select the standard message to be stamped, and then press [OK]
[Std. Message]
Press [Sub TX Mode]
Press [Auto Document]
Select an Auto Document file, and then press [OK]
[TX Stored File (AD) Only]
[Auto Document]
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Printing documents stored as Auto Documents
A Press [Sub TX Mode]
B Press [Auto Document]
C Select an Auto Document file to be printed, and then press [Print File]
[Print File]
Press [Stamp], and then press [OK]
[Stamp]
Specify the destination, and then press the {Start}key
[Stamp]
Fax Header Print
C Select [Options]
D Press [On] for Fax Header Print
E Press [OK] twice
Label Insertion
[Programmed Name]
D Press [Programmed Name] for Label Insertion
Reduced Image Transmission
D Press [On] for Reduced Image TX
Auto Reduce
D Press [On] for Auto Reduce
D Press [On] for Default ID TX
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3. Reception
Types of Reception
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Page
Receiving documents unconditionally
Follow
ing output tray is
full. Remove pa
per
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Reception Modes
A Press [Switch RX Mode]
B Select the reception mode, and then press [OK]
Receiving Internet Fax Documents
A Press [Manual E-mailRX]
B Check the message, and then press [Exit]
1.E-mailtransmitted without speci- fying a subject in “E-mailOptions”
2.E-mailtransmitted with a subject specified in “E-mailOptions”
3.From
4.Date
5.To
Reception Functions
Multistep transfer
Sending the Transfer Result Report
Transfer Result Report
Transfer Result Report (transfer request by e-mail)
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Routing e-mailreceived via SMTP
❖Fax Number
❖Single destination programmed in the destination list
❖Group destination programmed in the destination list
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Printing Options
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180-degreerotation printing
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Page
Page
Page
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Setting priority trays
Just size printing
Having incoming documents printed on paper from the bypass tray
Specifying tray for lines
[Specify Tray for Lines]
Tray Shift
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4.Changing/Confirming Communication Information
Changing the Settings of Files in Memory
C Select the file from which you want to delete a destination
D Press [Change] for the destination you want to delete
E Press [Clear] to delete the destination
F Press [Exit]
C Select the file to which you want to add a destination
D Press [Add]
E Specify the destination using the number keys or soft (on-screen)keys
C Select the file for which you want to change or cancel the transmission time
D Press [Change TX Time]
[Transmit Now]
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Printing a File from Memory
E Press [Exit]
Printing a List of Files in Memory (Print TX File List)
Resending a File
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Checking the Transmission Result (TX File Status)
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Page
Page
Page
Page
Checking the Reception Result (RX File Status)
Journal
Print Journal
All
B Press [Print Journal]
C Select [All]
[All]
E Press [Exit] twice
Print per File No
4B Press [Print Journal]
C Select [Print per File No.]
D Enter a 4-digitfile number
F Press [Exit] twice
Print per User
C Select [Print per User]
D Select a user
E Press [OK] after checking the user name shown on the display
G Press [Exit] twice
This section explains the items printed in the Journal
1.Printing date
Shows the date and time the report was printed
2.Programmed Fax Header
Shows the sender name programmed for printing
6.Communication mode
7.Communication time
8.Number of pages
9.Communication result
10.User name
Journal by e-mail
Displaying the Memory Status
Page
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)
Press [Information]
Press [Print / Delete Stored RX File]
Select a file to be printed, and then press [Print]
[Print]
[Delete File after Printing]
B Press [Print / Delete Stored RX File]
C Select a file to be deleted, and then press [Delete]
[Delete]
D Press [Yes]
Printing a Confidential Document
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Page
Printing a File Received with Memory Lock
If the Memory Lock ID does not match, the “Specified code does not
” message appears. Press
and retry after checking the Memory Lock ID
❒If you print a Memory Lock File, it is deleted
Personal Boxes
A Make sure that the Confidential File indicator is lit
C Press [Print Personal Box File]
D Select the box with the document you want to print
Information Boxes
Press [Store / Delete / Print Information Box File]
Select the box in which you want to store the file
E Place the original, and then select the scan settings you require
B Press [Store / Delete / Print Information Box File]
C Press [Print File]
D Select the box that contains the stored file you want to print
Press [Delete File]
Select the box that contains the stored file you want to delete
F Press [Delete]
[Do not Delete]
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5. Storing a Document
Sending a Stored File
❖File names
❖User Names
❖Password
234B Place the original, and then select the scan settings you require
C Press [Store File]
D Select [Store & Transmit] or [Store only]
[Store & Transmit]
[Store only]
[File Info. Setting]
Programming a user name
A Press [User Name]
B Press the user name to be programmed, and then press [OK]
[Non-programmed
Name]
Setting a file name
A Press [File Name]
B Enter the file name, and then press [OK]
A Press [Password]
B Enter a password using the number keys, and then press [#]
B Press [Select Stored File]
C Select the documents to be sent
[TX Order]
[File Name]
[User Name]
[Date]
Origi
Stored File]
[Stored file
Origi.]
5F G
Specifying documents from the File List
Press [UPrev.] or [TNext] to display the documents to be sent
Select the file
Specifying documents by User Name
A Select [Search by User Name]
Specifying documents by File Name
A Select [Search by File Name]
B Enter the name of the document to be sent, and then press [OK]
[Print 1st Page]
C Select the document to be printed
E Press [Print File] or [Print 1st Page]
G Press [OK] twice
B Select [Select Stored File]
C Select [Manage / Delete File], and then press the document to be changed
[Manage / Delete File]
E Change the desired information of the stored document
G Press [OK]
Changing a user name
A Press [Change User Name]
B Press [Clear]
Changing the file name
Changing the password
Use this function to delete stored documents
Press [Select Stored File]
Press [Manage / Delete File]
D Select the document you want to delete
You can also delete multiple documents at once
E If you select a document for which a ing the number keys, and then press
password is set, enter a password us- [OK]
F Press [Delete File]
G Press [Delete]
5H Press [Exit]
6. Fax via Computer
Sending Fax Documents from Computers
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LAN-FaxDriver
❖Location of the file
❖Operating environment
Address Book
❖Operating systems
LAN-FaxCover Sheet Editor
Auto Run program
[New Hardware Found]
[Device Driver Wizard], or [Found New Hardware Wizard] dialog box, and then in
New Hardware Wizard]
Select the interface language of the software, and then click
Quit all applications currently running
Insert the
included with this machine into the
drive of your computer
Setting print properties
This section explains how to make settings such as paper size or resolution
A On the [Start] menu, point to [Settings], and then click [Printers]
[Start]
[Settings]
Making settings for option configuration
Make settings for optional units installed in this machine
[Load from Device]
F Click [Apply]
[Apply]
[Print...]
[LAN-Fax]
On the [File] menu, click [Print...]
Select [LAN-FaxM7] in the [Name:] list
Click [OK]
Specifying a destination using a destination list
A Click the [Address Book] or [Specify Destination] tab
The [Address Book] or [Specify Destination] tab appears
B Select the [Device Address] (or [Use device address]) check box
C The address is displayed in the [Device Address] field on the [Address Book]
[Contact]
[Group]
[Name:]
[Type:]
[Set as Destination]
D Specify settings according to the type of fax transmission
[Line:]
[Do not use SMTP server]
[Protocol:]
E Click [Set as Destination]
To print a sender stamp
B Select the [Print Fax Header] check box
[Print Fax Header]
To attach a cover sheet
B Select the [Attach a Cover Sheet] check box
Saving as files
B Select the [Save as file] check box
[Save as file]
C Click [Save to...]
D Select a folder on the folder tree
[Load Fax Journal]
Click the [E-mailSettings] tab
Select the [Notify] check box under [E-mailTX results]
[Notify]
[E-mail
D Click [Send] or [Send & Print]
C Click [Print] or [Send & Print]
Programming new destinations
[Programs]
Utilities]
[Edit Address Book...]
[New/Browse...]
Editing programmed destinations
E Click [Update]
F Click [Close]
G If you made changes to a destination, a confirmation message appears. To
save the changes, click [Yes]
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Creating a cover sheet
Cover Sheet Editor]
The [LAN-FaxCover Sheet Editor] dialog box appears
Edit the cover sheet
Click [Save as...] on the [File] menu
Attaching a created cover sheet
A On the [File] menu, click [Print...]
B Select [LAN-FaxM7] in the [Name:] list, and then click [OK]
C Click [Edit Cover Sheet...]
[Cover Sheet]
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Viewing Fax Information Using a Web Browser
View the content of the fax document
[Enlarge Image]
To download the received fax document, click [PDF] or [Multi-pageTIFF]
[PDF]
[Multi-page
Deleting fax information using a Web browser
D Select the check box of the fax document to be deleted
E Click [Delete]
F Click [Delete File]
[Delete File]
To edit machine properties already programmed
A Start the Web browser
[Login]
[Change User]
G Click [OK] at the upper-rightof the screen
To add new receiver
E Click [Add]
[Add User]
F Check that [User] is selected in the dropdown menu
[User]
Delivering Files Received by Fax
7. Appendix
Programs
C Press the {Program}key
Program
D Make sure that [Register] is selected
[Register]
E Select a program number in which “pNot Stored” is shown
Registering a priority function using a program
[Program No.1]
[Change In
itial Mode]
Changing a program name
B Press the {Program}key
C Press [Change Name]
7D Select the program number of the name you want to change
E Enter a new program name, and then press [OK]
C Press [Delete]
D Select the program number you want to delete
E Press [Yes]
Press the {Program}key
D Confirm that [Recall] is selected, and press the registered program number
[Recall]
Optional Equipment
Specifications
❖Internet Fax Transmission and Reception
*1 Full mode
p.284 “Specifications”
Maximum Values
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INDEX
