Mail Destination, 236, Press E-mail | Ricoh LD435c guide

Registering Addresses and Users for Facsimile/Scanner Functions

E-mail Destination

Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e-mail.

•It is easy to select the e-mail destination if you register "Name" and "Key Dis- play" as the e-mail destination.

•You can register e-mail destinations as a group.

•You can use the e-mail address as the sender's address when sending scan files in scanner mode. If you want to do this, set a protection code on the send- er address to prevent unauthorized access.

Note

❒You can select an e-mail address from an LDAP server, and then register it in the Address Book. See "Sending Scan File by E-mail", Scanner Reference.

❒You can set the machine to send a Transmission Result Report by e-mail whenever a transmission is sent. See Facsimile Reference You can set the ma- chine to send a Transmission Result Report by e-mail whenever a transmis- sion is sent. See Facsimile Reference.

Reference

p.267 “Registering a Protection Code”

7	Registering an E-mail Destination

A Press [System Settings].

B Press [Administrator Tools].

C Press [Address Book Management].

D Check that [Program / Change] is selected.

E Select the name whose e-mail address you want to register. Press the name key, or enter the registered number using the number keys.

F Press [E-mail].

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Ricoh LD435c operating instructions Mail Destination, 236, Press E-mail

Contents

General Settings Guide Page Manuals for This Machine Other manuals Table of Contents Parameter Settings 152 Edit 100 Stamp 106Program / Change / Delete Scan Size 141 Registering Fax Information 144 Box Settings 172 General Settings 199 Scan Settings 201 Send Settings 203Authentication Information 214 Test Print 185 Registering Smtp and Ldap Authentication 270 Mail Destination 236Registering Folders 240 Registering Names to a Group 257 How to Read This Manual Symbols Display Panel Accessing User Tools Changing Default SettingsReference Press the User Tools/Counter key Quitting User Tools Menu Protect Connecting to the Interfaces Connecting to the Ethernet Interface Turn on the main power switch of the machine Connecting to the USB Interface Connect the USB2.0 interface cable to the USB2.0 port Connecting to the Ieee 1394 Interface Connect the Ieee 1394 interface cable to the Ieee 1394 port Connecting to the Ieee 1284 Interface Connecting to the Ieee 802.11b Wireless LAN Interface Setup Procedure When using in infrastructure mode Checking the Connection When using in adhoc mode / 802.11 ad hoc mode Checking the Signal Settings Required to Use the Printer/LAN-Fax Network SettingsEthernet Ieee 1394 IPv4 over IPv6 can be used only for the printer function Ieee 802.11b wireless LAN Settings Required to Use Internet Fax Interface Settings File Transfer Network Settings Ieee 802.11b wireless LAN Settings Required to Use E-mail Function Reference Ieee 1394 IPv4 over Ieee 802.11b wireless LAN Settings Required to Use Scan to Folder Function Ieee 1394 IPv4 over Ieee 802.11b wireless LAN Settings Required to Use the Network Delivery Scanner Ieee 1394 IPv4 over Ieee 802.11b wireless LAN Settings Required to Use Network Twain Scanner Ieee 1394 IPv4 over Settings Required to Use Document Server Ieee 1394 IPv4 over Ieee 802.11b wireless LAN Using Utilities to Make Network Settings Network → IPv6 Stateless Address Autoconfiguration Network → DNS Configuration → Auto-Obtain DhcpNetwork → DNS Configuration → Specify → DNS Server Network → Ddns Configuration Network → Wins Configuration → On → Secondary Wins Server Network → Wins Configuration → On → Scope IDNetwork → Effective Protocol → IPv4 Network → Effective Protocol → IPv6 Network → NW Frame Type → Auto Select Network → NW Frame Type → EthernetNetwork → NW Frame Type → Ethernet Snap Network → SMB Computer Name Ieee 1394 → Ddns Configuration Network → LAN Type → EthernetNetwork → LAN Type → Ieee 802.11b Network → Host Name Ieee 1394 → Wins Configuration → On → Primary Wins Server Ieee 1394 → Wins Configuration → On → Secondary Wins ServerIeee 1394 → Wins Configuration → On → Scope ID Ieee 802.11b → Communication Mode File Transfer → Smtp Authentication File Transfer → POP3 / IMAP4 SettingsIeee 802.11b → Channel Ieee 802.11b → Security Method File Transfer → Administrators E-mail Address File Transfer → Default User Name / Password SendFile Transfer → E-mail Communication Port File Transfer → E-mail Reception Interval File Transfer → Number of Scanner Resends Connecting the Telephone Line Connecting the Machine to a Telephone Line and TelephoneSelecting the Line Type Connecting the Machine Program / Change / Delete User Text General FeaturesPanel key Sound Function Reset Timer Warm-Up Beeper copier/Document ServerCopy Count Display copier/Document Server Function Priority Output Copier copier Output Document Server Document ServerOutput Facsimile facsimile Internal Tray Output tray settings Output Printer printerSystem Status/Job List Display Time Key Repeat Tray Paper Settings Paper Tray Priority Copier copier/Document ServerPaper Tray Priority Facsimile facsimile Paper Tray Priority Printer printer Tray Paper Size Tray Paper sizes you can set for tray 2 are as followsPaper sizes you can set for tray 3 are as follows Paper sizes you can set for tray 4 are as follows Printer Bypass Paper Size Paper sizes you can set for bypass tray are as followsPaper Type Bypass Tray No Display Sided Copy Paper Type TrayYes Slip Sheet Tray Cover Sheet TrayOff Reference Timer Settings Auto Off TimerEnergy Saver Timer Panel Off Timer Facsimile Auto Reset Timer facsimile Printer Auto Reset Timer printerScanner Auto Reset Timer scanner Auto Logout Timer Interface Settings NetworkMachine IPv4 Address IPv4 Gateway Address IPv6 Stateless Address Autoconfiguration Ddns ConfigurationWins Configuration IPv6 Gateway Address Effective Protocol NCP Delivery ProtocolNW Frame Type SMB Computer Name Ping Command Ethernet SpeedLAN Type Permit SNMPv3 Communication Parallel Interface IPv4 Address Signal ControlJob Acceptance Priority Scsi print SBP-2 IPv4 overBidirectional Scsi print Ieee 802.11b Restore Factory Defaults Press System Settings Press Interface SettingsPrint List Transmission Speed Press the Start key Press Print ListPress Exit Delivery Option File TransferCapture Server IP Address Fax RX File Transmission Smtp ServerDo not Deliver Do not Print Smtp Authentication POP before Smtp POP3 / IMAP4 Settings Administrators E-mail AddressReception Protocol POP3 Default User Name / Password Send Mail Communication PortMail Reception Interval Max. Reception E-mail Size Program / Change / Delete E-mail Message Press System Settings Press File TransferPress Program / Change / Delete E-mail Message Press Delete Auto Specify Sender Name Fax E-mail AccountScanner Resend Interval Time Number of Scanner Resends Administrator Tools Address Book Management Address Book Program / Change / Delete Group Address Book Change Order System Settings Print Address Book Destination List Address Book Edit Title Address Book Switch Title Back Up / Restore Address BookDisplay / Print Counter Display / Clear / Print Counter per User User Authentication Management Enhanced Authentication ManagementAdministrator Authentication Management Program / Change Administrator Auto Delete File in Document Server Delete All Files in Document ServerProgram / Change/Delete Ldap Server On 3 days Auto Erase Memory Setting Transfer Log SettingLdap Search AOF Always On Program / Change / Delete Ldap Server To program / change the Ldap serverTo delete the programmed Ldap server Press the User Tools/Counter key Reference Programming the Ldap server To enter an identification nameTo enter a server name To enter the search base To enter a port number To set authenticationTo start SSL communication To enter the user name and password To test the connectionPress TNext Press Change under User Name Enter the user name, and then press OK To set search conditions To set search optionsPress TNext twice Ment Name Enter the key display, and then press OK System Settings Original Type Priority Auto Image Density PriorityText / Photo Original Orientation in Duplex Mode Original Photo Type PriorityOriginal Type Display Paper Display Copy Orientation in Duplex Mode Auto Tray SwitchingMax. Copy Quantity Tone Original Remains Customize Function Copier Customize Function Document Server Storage Shortcut R/E Reproduction RatioF1 71% F2 141% F3 93% Ratio F1 73% F2 155% F3 93% A3 → A4, A4 → A5 71% Ratio Priority11⋅15 → 81/2⋅11 73% Ratio for Create Margin Edit Front Margin Left / RightBack Margin Left / Right Front Margin Top / Bottom Back Margin Top/Bottom Sided → 2 Sided Auto Margin TtoTSided → 2 Sided Auto Margin TtoB Erase Border Width Front Cover Copy in Combine Copy Order in CombineOrientation Booklet, Magazine Copy on Designating Page in Combine Image Repeat Separation Line 103None Black Double Copies Separation Line 104 Separation Line in Combine 105 Stamp Background NumberingSize Density Preset Stamp Stamp LanguageStamp Priority 107 108 Stamp FormatTop Right 109 All Pages User Stamp Program/Delete StampStamp Format1-4 110 Date Stamp Stamp Color1-4Format Font Stamp Setting Superimpose112 Top Left Numbering Duplex Back Page Stamping Position113 P1,P2… Numbering in Combine Stamp Position on DesignatingStamp Position 114 115 Numbering Initial LetterP1, P2.../P.1, P.2 Sadf Auto Reset Letterhead SettingInput/Output Rotate Sort Auto Paper Continue Staple Position Punch TypeSimplified Screen Finishing Types 117 118 Adjust Color Image Background Density of ADS Full ColorColor Sensitivity S. Sensitivity Settings for the Document Server Copier / Document Server FeaturesSystem Settings 120 Quick Operation Key 121 Switch Title Adjust Sound VolumeBox Setting Box Setting Print List On Hook Mode Release Time 123 Program / Change / Delete Scan Size Scan Settings124 Max. E-mail Size Send Settings125 Program / Change / Delete Standard Message 126 Backup File TX Setting 127 Reception Settings Smtp RX File Delivery Settings Stored Reception File User Setting129 Sided Print Checkered MarkCenter Mark 130 Print Reception Time Reception File Print QuantityPaper Tray Specify Tray for Lines Press Facsimile Features Press Reception Settings 132Press Folder Transfer Result Report Press Notify Destination 133 Memory Lock ReceptionPress Memory Lock Reception Initial Settings Parameter SettingParameter Setting Print List Program Closed Network Code Internet Fax Settings Program Memory Lock IDSelect Dial / Push Phone 135 Enable H.323 Enable SIPSettings Program Fax Information Program / Change / Delete Gateway SIP Settings137 138 139 Reception File SettingPress Print or Store, and then press OK Reception Report e-mail 140 Program / Change / Delete Scan Size Press Facsimile Features141 142 Enter a horizontal size using the number keysSelect a vertical size, and then press OK Deleting a scan size 143 Registering Fax Information Fax HeaderOwn Name Own Fax Number Registering Fax Information Registering a Fax Header145 Check that Fax Header is selected Registering an Own Name Registering an Own Fax Number146 Press Own Name Changing Fax Information Deleting Fax Information147 Press Backspace or Delete All, and then press OK Forwarding 148 149 Programming an End ReceiverPress On 150 Quitting the forwarding function Forwarding Mark151 Press Off, and then press OK Parameter Settings Switches and BitsUser Parameter List 152 153 154 Startkey 155 Tiff 156 157 Changing the User Parameters 158 Special Senders to Treat Differently 159 Authorized Reception 160 Reception File Print Quantity ForwardingPrint 2 Sided 161 Paper Tray Memory Lock162 163 Programming/Changing Special SendersPress Full Agreement or Partial Agreement 164 Select the item you want to program Authorized RX Authorized Reception Reception File Print Qty165 Press Authorized Reception per Sender Press Forwarding per Sender 166Select On or Off Paper Tray per Sender 167Press 2 Sided Print per Sender Press Memory Lock Reception per Sender 168 Programming Initial Set Up of a Special SenderSelect the function you want to program 169 Select the size you want to program 170 Press OK Press Exit Deleting a Special Sender 171 Box Settings Programming/Changing Personal BoxesSUB Code and SEP Code Check that Program / Change is selected Specify the settings you require Press Password173 Select a box to program Enter a password, and then press OK Re-enter the password, and then press OK174 Press Receiver 175 Deleting Personal BoxesPress Delete, and then select the box you want to delete Programming/Changing Information Boxes 176 177 Select the box to programPress Information Box Enter a box name, and then press OK Enter the SEP Code 178 Deleting Information Boxes 179 Programming/Changing Transfer Boxes 180 181 Press Transfer BoxEnter a Box name, and then press OK Enter a SUB Code To Program End Receivers, Select an Receiving Station To program a password, press Password 182 Deleting Transfer Boxes 183 Printing the Box List 184 Test Print Interpreting the configuration System Reference Printing the configuration186 Paper Input SystemPCL Menu PS Menu Maintenance Color Graphic ModeList / Test Print Lock Delete All Temporary Print Jobs System Initial Print Job List Memory UsageDuplex Copies Bypass Tray Setting Priority Printer LanguageSub Paper Size Edge to Edge Print Tray Switching Default Printer Language192 Timeout Host InterfaceBuffer 193 PCL Menu Symbol Set ResolutionCourier Font Extend A4 Width Color Setting PS MenuData Format Color Profile 197 198 General Settings Update Delivery Server Destination ListTwain Standby Time Destination List Display Priority Print & Delete Scanner Journal Print Scanner JournalDelete Scanner Journal 200 S. Sensitivity Level Wait Time for Next Orig. Exposure Glass201 Set Wait Time 60 sec Wait Time for Next Originals Sadf 202 Compression Black & White Compression Gray Scale / Full Color203 Standard Divide & Send E-mail Mail Information LanguageNo. of Digits for Single Page Files Stored File E-mail Method Address Book NamesAuth. Info 205 Protection Fax DestMail 206 Add to Group Folder207 Managing names in the Address Book Sending fax by Quick DialSending e-mail by Quick Dial 208 Sending scanned files to a shared folder directly 209 Registering Names Registering Names210 Enter the name, and then press OK 211 Press OK twice Changing a Registered Name 212 Deleting a Registered Name 213Select the name you want to delete Press Yes Press Exit Authentication Information 214 215 Registering a User CodePress Auth. Info Changing a User Code 216 217 Select the user whose user code you want to change 218 Deleting a User CodeSelect the name whose code is to be deleted Printing the Counter for Each User Displaying the Counter for Each User219 Select a user code from the left side of the display 220Press Print Counter List under Per User 221 Printing the Counter for All UsersPress Print Counter List under All Users Clearing the Number of Prints 222 Fax Destination Label insertion IP-FaxSelect Protocol 224 Fax Destination Registering a Fax Destination225 Press Fax Dest Changing a Fax Destination Change the settings226 Using a Fax Destination as a sender To change the fax numberTo change the line 227 To set the International TX Mode To change the SUB CodeTo change the SEP Code To select the fax header To set label insertion Press System Settings Press Administrator ToolsDeleting a Fax Destination 230 Press Address Book Management Press DeleteSelect the name whose fax destination you want to delete Press Change under Facsimile No Registering an IP-Fax Destination IP-Fax Destination231 232 Changing a Registered IP-Fax DestinationEnter the IP-Fax destination Press OK twice Using the IP-Fax Destination as the sender To change the IP-Fax DestinationTo select the protocol 233 To program the SEP Code To program the SUB Code234 Deleting a Registered IP-Fax Destination 235 236 Mail DestinationPress E-mail 237 Enter the e-mail address Press OK Changing an E-mail Destination Using the e-mail address as the sender Deleting an E-mail Destination239 Select the name whose e-mail address you want to delete Using SMB to Connect Registering FoldersRegistering an SMB Folder 240 241 Press Folder To locate the SMB folder manually 242 To locate the SMB folder using Browse Network If a Login Screen Appears243 Press Browse Network 244 Changing an SMB FolderSelect the items you want to change To change the protocol Deleting an SMB registered folder245 Press FTP or NCP Using FTP to Connect Registering an FTP FolderPress the protocol which is not currently selected Press Yes Press OK Press Exit 247 Changing an FTP Folder 248 249 Press SMB, or NCP Confirmation message appears. Press Yes Changing items under FTP Deleting an FTP Folder250 Press Yes Press OK Registering an NCP Folder Using NCP to Connect251 Press NCP Select Connection Type 252Specify the folder Press OK Press Exit To locate the NCP folder manually To locate the NCP folder using Browse Network253 254 Changing an NCP registered folderSpecify the folder Deleting an NCP Folder 255Press SMB, or FTP Confirmation message appears. Press Yes Select a user of the folder you want to delete 256 Exit Registering a Group Registering Names to a Group257 Registering Names to a Group 258Press the title key under Select Title, if necessary AB, CD, EF, GH, IJK, LMN, OPQ, RST, UVW, XYZ, 1 to 10… Press Administrator Tools Press Address Book Management 259Press Add to Group Select a group to which you want to add the name to Adding a Group to Another Group 260 261 Displaying Names Registered in a GroupSelect the group which you want to add to 262 Removing a Name from a GroupPress Programmed User/Group 263 Deleting a Group Within Another GroupSelect the group from which you want to remove the name 264 Select the group that you want to delete from 265 Changing a Group NamePress the group key you want to change 266 Deleting a GroupPress Yes Press a group key you want to delete Registering a Protection Code to a Single User Registering a Protection Code267 268 Press Destination or Sender under Use Name as 269 Registering a Protection Code to a Group UserPress Folder Destination under Protection Object Smtp Authentication Registering Smtp and Ldap Authentication270 271 Ldap Authentication 272 273 274 Color Registration Auto Color Calibration275 Changing the Display Language 276Press Español Press Salir Machine Maintenance/Repair InquiryConsumables Sales Representative 278 Press Exit twice Counter Displaying the Total Counter279 Press Counter 280 Specifications for the Main Unit Paper weight Copy paper sizeNon-reproduction area First copy time Reproduction ratio Maximum continuous copy runPaper capacity 283 Power consumption Dimensions W ⋅ D ⋅ H up to exposure glassSpace for main unit W ⋅ D Noise emission HDD Weight285 Specifications for Options Exposure Glass CoverAuto Document Feeder Sheet Finisher 287 288 Booklet Finisher 289 290 Punch Kit 3000-sheet Finisher / Booklet Finisher Tray Paper UnitLarge Capacity Tray Bridge Unit Expat Information about Installed SoftwareNetBSD 293 Sablotron 294 Jpeg Library 295 MD4 SambaVer 297 Open SSL 298 299 300 301 302 Open SSH 303 304 305 306 307 Open Ldap 308 309 Index 310 311 312 313 314 315 Means Power ON. c means Stand by Operating Instructions General Settings Guide