Registering Names to a Group, Registering a Group

Registering Names to a Group

You can register names to a group to enable easy management of e-mail addresses and folders for each group.

To add names to a group, the groups must be registered beforehand.

Important

❒When using Scan to Folder function, you cannot send scan files to a group with over 50 folders registered.

❒The maximum number of destinations registerable to a group is 500.

Note

❒You can set a protection code to prevent unauthorized access to the folders registered in a group. For details, see "Registering a Protection Code".

Reference

p.267 “Registering a Protection Code”

Registering a Group

A Press [System Settings].

B C D E

Press [Administrator Tools].

Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected.

Press [New Program].

257

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Image 265

Ricoh LD435c operating instructions Registering Names to a Group, Registering a Group, 257

Contents

General Settings Guide Page Manuals for This Machine Other manuals Table of Contents Edit 100 Stamp 106 Parameter Settings 152Program / Change / Delete Scan Size 141 Registering Fax Information 144 General Settings 199 Scan Settings 201 Send Settings 203 Box Settings 172Authentication Information 214 Test Print 185 Mail Destination 236 Registering Smtp and Ldap Authentication 270Registering Folders 240 Registering Names to a Group 257 Symbols How to Read This Manual Display Panel Changing Default Settings Accessing User ToolsReference Press the User Tools/Counter key Menu Protect Quitting User Tools Connecting to the Interfaces Connecting to the Ethernet Interface Turn on the main power switch of the machine Connect the USB2.0 interface cable to the USB2.0 port Connecting to the USB Interface Connect the Ieee 1394 interface cable to the Ieee 1394 port Connecting to the Ieee 1394 Interface Connecting to the Ieee 1284 Interface Setup Procedure Connecting to the Ieee 802.11b Wireless LAN Interface Checking the Connection When using in infrastructure mode Checking the Signal When using in adhoc mode / 802.11 ad hoc mode Settings Required to Use the Printer/LAN-Fax Network SettingsEthernet IPv6 can be used only for the printer function Ieee 1394 IPv4 over Ieee 802.11b wireless LAN Settings Required to Use Internet Fax Interface Settings File Transfer Network Settings Ieee 802.11b wireless LAN Settings Required to Use E-mail Function Reference Ieee 1394 IPv4 over Ieee 802.11b wireless LAN Settings Required to Use Scan to Folder Function Ieee 1394 IPv4 over Ieee 802.11b wireless LAN Settings Required to Use the Network Delivery Scanner Ieee 1394 IPv4 over Ieee 802.11b wireless LAN Settings Required to Use Network Twain Scanner Ieee 1394 IPv4 over Settings Required to Use Document Server Ieee 1394 IPv4 over Ieee 802.11b wireless LAN Using Utilities to Make Network Settings Network → DNS Configuration → Auto-Obtain Dhcp Network → IPv6 Stateless Address AutoconfigurationNetwork → DNS Configuration → Specify → DNS Server Network → Ddns Configuration Network → Wins Configuration → On → Scope ID Network → Wins Configuration → On → Secondary Wins ServerNetwork → Effective Protocol → IPv4 Network → Effective Protocol → IPv6 Network → NW Frame Type → Ethernet Network → NW Frame Type → Auto SelectNetwork → NW Frame Type → Ethernet Snap Network → SMB Computer Name Network → LAN Type → Ethernet Ieee 1394 → Ddns ConfigurationNetwork → LAN Type → Ieee 802.11b Network → Host Name Ieee 1394 → Wins Configuration → On → Secondary Wins Server Ieee 1394 → Wins Configuration → On → Primary Wins ServerIeee 1394 → Wins Configuration → On → Scope ID Ieee 802.11b → Communication Mode File Transfer → POP3 / IMAP4 Settings File Transfer → Smtp AuthenticationIeee 802.11b → Channel Ieee 802.11b → Security Method File Transfer → Default User Name / Password Send File Transfer → Administrators E-mail AddressFile Transfer → E-mail Communication Port File Transfer → E-mail Reception Interval File Transfer → Number of Scanner Resends Connecting the Telephone Line Connecting the Machine to a Telephone Line and TelephoneSelecting the Line Type Connecting the Machine Program / Change / Delete User Text General FeaturesPanel key Sound Warm-Up Beeper copier/Document Server Function Reset TimerCopy Count Display copier/Document Server Function Priority Output Document Server Document Server Output Copier copierOutput Facsimile facsimile Internal Tray Output Printer printer Output tray settingsSystem Status/Job List Display Time Key Repeat Paper Tray Priority Copier copier/Document Server Tray Paper SettingsPaper Tray Priority Facsimile facsimile Paper Tray Priority Printer printer Paper sizes you can set for tray 2 are as follows Tray Paper Size TrayPaper sizes you can set for tray 3 are as follows Paper sizes you can set for tray 4 are as follows Paper sizes you can set for bypass tray are as follows Printer Bypass Paper SizePaper Type Bypass Tray No Display Sided Copy Paper Type TrayYes Slip Sheet Tray Cover Sheet TrayOff Reference Auto Off Timer Timer SettingsEnergy Saver Timer Panel Off Timer Printer Auto Reset Timer printer Facsimile Auto Reset Timer facsimileScanner Auto Reset Timer scanner Auto Logout Timer Network Interface SettingsMachine IPv4 Address IPv4 Gateway Address Ddns Configuration IPv6 Stateless Address AutoconfigurationWins Configuration IPv6 Gateway Address NCP Delivery Protocol Effective ProtocolNW Frame Type SMB Computer Name Ethernet Speed Ping CommandLAN Type Permit SNMPv3 Communication Parallel Interface IPv4 Address Signal ControlJob Acceptance Priority Scsi print SBP-2 IPv4 overBidirectional Scsi print Ieee 802.11b Press System Settings Press Interface Settings Restore Factory DefaultsPrint List Transmission Speed Press the Start key Press Print ListPress Exit Delivery Option File TransferCapture Server IP Address Smtp Server Fax RX File TransmissionDo not Deliver Do not Print POP before Smtp Smtp Authentication Administrators E-mail Address POP3 / IMAP4 SettingsReception Protocol POP3 Mail Communication Port Default User Name / Password SendMail Reception Interval Max. Reception E-mail Size Program / Change / Delete E-mail Message Press System Settings Press File TransferPress Program / Change / Delete E-mail Message Press Delete Fax E-mail Account Auto Specify Sender NameScanner Resend Interval Time Number of Scanner Resends Address Book Management Administrator Tools Address Book Change Order Address Book Program / Change / Delete Group System Settings Address Book Edit Title Print Address Book Destination List Back Up / Restore Address Book Address Book Switch TitleDisplay / Print Counter Display / Clear / Print Counter per User Enhanced Authentication Management User Authentication ManagementAdministrator Authentication Management Program / Change Administrator Delete All Files in Document Server Auto Delete File in Document ServerProgram / Change/Delete Ldap Server On 3 days Transfer Log Setting Auto Erase Memory SettingLdap Search AOF Always On To program / change the Ldap server Program / Change / Delete Ldap ServerTo delete the programmed Ldap server Press the User Tools/Counter key Reference To enter an identification name Programming the Ldap serverTo enter a server name To enter the search base To enter a port number To set authenticationTo start SSL communication To test the connection To enter the user name and passwordPress TNext Press Change under User Name Enter the user name, and then press OK To set search options To set search conditionsPress TNext twice Ment Name Enter the key display, and then press OK System Settings Original Type Priority Auto Image Density PriorityText / Photo Original Photo Type Priority Original Orientation in Duplex ModeOriginal Type Display Paper Display Auto Tray Switching Copy Orientation in Duplex ModeMax. Copy Quantity Tone Original Remains Customize Function Copier Customize Function Document Server Storage Shortcut R/E Reproduction RatioF1 71% F2 141% F3 93% F1 73% F2 155% F3 93% Ratio A3 → A4, A4 → A5 71% Ratio Priority11⋅15 → 81/2⋅11 73% Ratio for Create Margin Front Margin Left / Right EditBack Margin Left / Right Front Margin Top / Bottom Sided → 2 Sided Auto Margin TtoT Back Margin Top/BottomSided → 2 Sided Auto Margin TtoB Erase Border Width Copy Order in Combine Front Cover Copy in CombineOrientation Booklet, Magazine Copy on Designating Page in Combine 103 Image Repeat Separation LineNone Black 104 Double Copies Separation Line 105 Separation Line in Combine Background Numbering StampSize Density Stamp Language Preset StampStamp Priority 107 108 Stamp FormatTop Right All Pages 109 Program/Delete Stamp User StampStamp Format1-4 110 Stamp Color1-4 Date StampFormat Font Superimpose Stamp Setting112 Top Left Duplex Back Page Stamping Position Numbering113 P1,P2… Stamp Position on Designating Numbering in CombineStamp Position 114 115 Numbering Initial LetterP1, P2.../P.1, P.2 Letterhead Setting Sadf Auto ResetInput/Output Rotate Sort Auto Paper Continue Punch Type Staple PositionSimplified Screen Finishing Types 117 118 Background Density of ADS Full Color Adjust Color ImageColor Sensitivity S. Sensitivity Copier / Document Server Features Settings for the Document ServerSystem Settings 120 121 Quick Operation Key Adjust Sound Volume Switch TitleBox Setting Box Setting Print List 123 On Hook Mode Release Time Program / Change / Delete Scan Size Scan Settings124 Max. E-mail Size Send Settings125 126 Program / Change / Delete Standard Message 127 Backup File TX Setting Reception Settings Smtp RX File Delivery Settings Stored Reception File User Setting129 Checkered Mark Sided PrintCenter Mark 130 Reception File Print Quantity Print Reception TimePaper Tray Specify Tray for Lines 132 Press Facsimile Features Press Reception SettingsPress Folder Transfer Result Report Press Notify Destination 133 Memory Lock ReceptionPress Memory Lock Reception Parameter Setting Initial SettingsParameter Setting Print List Program Closed Network Code Program Memory Lock ID Internet Fax SettingsSelect Dial / Push Phone 135 Enable SIP Enable H.323Settings Program Fax Information Program / Change / Delete Gateway SIP Settings137 138 139 Reception File SettingPress Print or Store, and then press OK 140 Reception Report e-mail Program / Change / Delete Scan Size Press Facsimile Features141 142 Enter a horizontal size using the number keysSelect a vertical size, and then press OK 143 Deleting a scan size Fax Header Registering Fax InformationOwn Name Own Fax Number Registering a Fax Header Registering Fax Information145 Check that Fax Header is selected Registering an Own Fax Number Registering an Own Name146 Press Own Name Deleting Fax Information Changing Fax Information147 Press Backspace or Delete All, and then press OK 148 Forwarding 149 Programming an End ReceiverPress On 150 Forwarding Mark Quitting the forwarding function151 Press Off, and then press OK Switches and Bits Parameter SettingsUser Parameter List 152 153 Startkey 154 Tiff 155 156 157 158 Changing the User Parameters 159 Special Senders to Treat Differently 160 Authorized Reception Forwarding Reception File Print QuantityPrint 2 Sided 161 Paper Tray Memory Lock162 163 Programming/Changing Special SendersPress Full Agreement or Partial Agreement Select the item you want to program 164 Reception File Print Qty Authorized RX Authorized Reception165 Press Authorized Reception per Sender Press Forwarding per Sender 166Select On or Off 167 Paper Tray per SenderPress 2 Sided Print per Sender Press Memory Lock Reception per Sender 168 Programming Initial Set Up of a Special SenderSelect the function you want to program Select the size you want to program 169 Press OK Press Exit 170 171 Deleting a Special Sender Programming/Changing Personal Boxes Box SettingsSUB Code and SEP Code Check that Program / Change is selected Press Password Specify the settings you require173 Select a box to program Re-enter the password, and then press OK Enter a password, and then press OK174 Press Receiver 175 Deleting Personal BoxesPress Delete, and then select the box you want to delete 176 Programming/Changing Information Boxes Select the box to program 177Press Information Box Enter a box name, and then press OK Enter the SEP Code 178 179 Deleting Information Boxes 180 Programming/Changing Transfer Boxes Press Transfer Box 181Enter a Box name, and then press OK Enter a SUB Code To Program End Receivers, Select an Receiving Station 182 To program a password, press Password 183 Deleting Transfer Boxes 184 Printing the Box List Test Print Interpreting the configuration System Reference Printing the configuration186 System Paper InputPCL Menu PS Menu Color Graphic Mode MaintenanceList / Test Print Lock Delete All Temporary Print Jobs System Memory Usage Initial Print Job ListDuplex Copies Printer Language Bypass Tray Setting PrioritySub Paper Size Edge to Edge Print Tray Switching Default Printer Language192 Host Interface TimeoutBuffer 193 PCL Menu Resolution Symbol SetCourier Font Extend A4 Width PS Menu Color SettingData Format Color Profile 197 198 Update Delivery Server Destination List General SettingsTwain Standby Time Destination List Display Priority Print Scanner Journal Print & Delete Scanner JournalDelete Scanner Journal 200 Wait Time for Next Orig. Exposure Glass S. Sensitivity Level201 Set Wait Time 60 sec 202 Wait Time for Next Originals Sadf Compression Gray Scale / Full Color Compression Black & White203 Standard Mail Information Language Divide & Send E-mailNo. of Digits for Single Page Files Stored File E-mail Method Names Address BookAuth. Info 205 Fax Dest ProtectionMail 206 Add to Group Folder207 Sending fax by Quick Dial Managing names in the Address BookSending e-mail by Quick Dial 208 209 Sending scanned files to a shared folder directly Registering Names Registering Names210 Enter the name, and then press OK Press OK twice 211 212 Changing a Registered Name 213 Deleting a Registered NameSelect the name you want to delete Press Yes Press Exit 214 Authentication Information 215 Registering a User CodePress Auth. Info 216 Changing a User Code Select the user whose user code you want to change 217 218 Deleting a User CodeSelect the name whose code is to be deleted Printing the Counter for Each User Displaying the Counter for Each User219 Select a user code from the left side of the display 220Press Print Counter List under Per User 221 Printing the Counter for All UsersPress Print Counter List under All Users 222 Clearing the Number of Prints Fax Destination IP-Fax Label insertionSelect Protocol 224 Registering a Fax Destination Fax Destination225 Press Fax Dest Changing a Fax Destination Change the settings226 To change the fax number Using a Fax Destination as a senderTo change the line 227 To change the SUB Code To set the International TX ModeTo change the SEP Code To select the fax header To set label insertion Press System Settings Press Administrator ToolsDeleting a Fax Destination Press Address Book Management Press Delete 230Select the name whose fax destination you want to delete Press Change under Facsimile No Registering an IP-Fax Destination IP-Fax Destination231 232 Changing a Registered IP-Fax DestinationEnter the IP-Fax destination Press OK twice To change the IP-Fax Destination Using the IP-Fax Destination as the senderTo select the protocol 233 To program the SEP Code To program the SUB Code234 235 Deleting a Registered IP-Fax Destination 236 Mail DestinationPress E-mail Enter the e-mail address Press OK 237 Changing an E-mail Destination Deleting an E-mail Destination Using the e-mail address as the sender239 Select the name whose e-mail address you want to delete Registering Folders Using SMB to ConnectRegistering an SMB Folder 240 Press Folder 241 242 To locate the SMB folder manually If a Login Screen Appears To locate the SMB folder using Browse Network243 Press Browse Network 244 Changing an SMB FolderSelect the items you want to change Deleting an SMB registered folder To change the protocol245 Press FTP or NCP Registering an FTP Folder Using FTP to ConnectPress the protocol which is not currently selected Press Yes Press OK Press Exit 247 248 Changing an FTP Folder Press SMB, or NCP Confirmation message appears. Press Yes 249 Deleting an FTP Folder Changing items under FTP250 Press Yes Press OK Registering an NCP Folder Using NCP to Connect251 Press NCP Select Connection Type 252Specify the folder Press OK Press Exit To locate the NCP folder manually To locate the NCP folder using Browse Network253 254 Changing an NCP registered folderSpecify the folder 255 Deleting an NCP FolderPress SMB, or FTP Confirmation message appears. Press Yes Select a user of the folder you want to delete Exit 256 Registering a Group Registering Names to a Group257 258 Registering Names to a GroupPress the title key under Select Title, if necessary AB, CD, EF, GH, IJK, LMN, OPQ, RST, UVW, XYZ, 1 to 10… 259 Press Administrator Tools Press Address Book ManagementPress Add to Group Select a group to which you want to add the name to 260 Adding a Group to Another Group 261 Displaying Names Registered in a GroupSelect the group which you want to add to 262 Removing a Name from a GroupPress Programmed User/Group 263 Deleting a Group Within Another GroupSelect the group from which you want to remove the name Select the group that you want to delete from 264 265 Changing a Group NamePress the group key you want to change 266 Deleting a GroupPress Yes Press a group key you want to delete Registering a Protection Code to a Single User Registering a Protection Code267 Press Destination or Sender under Use Name as 268 269 Registering a Protection Code to a Group UserPress Folder Destination under Protection Object Smtp Authentication Registering Smtp and Ldap Authentication270 271 272 Ldap Authentication 273 274 Color Registration Auto Color Calibration275 276 Changing the Display LanguagePress Español Press Salir Inquiry Machine Maintenance/RepairConsumables Sales Representative Press Exit twice 278 Displaying the Total Counter Counter279 Press Counter 280 Specifications for the Main Unit Copy paper size Paper weightNon-reproduction area First copy time Maximum continuous copy run Reproduction ratioPaper capacity 283 Dimensions W ⋅ D ⋅ H up to exposure glass Power consumptionSpace for main unit W ⋅ D Noise emission HDD Weight285 Exposure Glass Cover Specifications for OptionsAuto Document Feeder Sheet Finisher 287 288 289 Booklet Finisher 290 Tray Paper Unit Punch Kit 3000-sheet Finisher / Booklet FinisherLarge Capacity Tray Bridge Unit Expat Information about Installed SoftwareNetBSD 293 294 Sablotron 295 Jpeg Library MD4 297 SambaVer 298 Open SSL 299 300 301 302 303 Open SSH 304 305 306 307 308 Open Ldap 309 310 Index 311 312 313 314 315 Means Power ON. c means Stand by Operating Instructions General Settings Guide