Activating AutoAttendants | Siemens 1200 specification

Making Calls – Convenience Functions

Step by Step

kmd o

o

Activating AutoAttendants

If configured (consult your service personnel), you can forward calls to AutoAttendants.

Configure call forwarding Æ page 24 or call forwarding - no answer Æ page 26 on your telephone to the destina- tion 741, 742, 743 or 744 (=default destinations for Au- toAttendants, consult service personnel).

Operating/Setting the Voice Mailbox and AutoAttendants

The Entry Voice Mail is operated by entering digits (tone dialing).

1 = back, 2 = redo, 3 = next

8 and 0 for settings, recordings, and changes.

EVM provides context-specific announcements to help you perform your operating tasks.

You cannot operate your voice mailbox or the AutoAt- tendant unless they are open.

Opening the voice mailbox/AutoAttendant

Enter the code for "Entry Voice Mail" (default = 790).

Enter the personal voice mailbox code number or the code number for the AutoAttendant (default = 0000).

Enter the personal voice mailbox number (= own inter- nal station number, not necessary for own telephone) or the station number of the AutoAttendant (default = 741, 742, 743 or 744).

Follow the acoustic user prompts.

You can now operate/set your voice mailbox or your Au- toAttendants with the following status announcements/ functions:

•Play back messages

(only for your personal voice mailbox)

There are no messages, new messages or old mes- sages.

•Greeting 1 or greeting 2/

You can record up to two greetings.

If you do not record a greeting, the caller hears the default system greeting.

The last greeting listened to/recorded activates.

57

Image 57

Siemens 1200 manual Activating AutoAttendants, Operating/Setting the Voice Mailbox and AutoAttendants

Contents

User Guide Important Notes Before You BeginMark Before You Begin Before You Begin Contents Making Calls Convenience Functions Privacy/Security Saving Functions and Procedures System Administration Software UpdateFixing Problems Basic Operating Instructions Characteristics and Ways to Connect Your optiPointBasic Operating Instructions OptiPoint Economy Basic Standard Advance Control Panel optiPoint 500 economy/basic/standard OptiPoint key module with additional programmable keys How to Use these Operating Instruc- tions Screen DisplaysUor Service personnel Accessing Functions Via the Program/Service menuInteractively With Function Keys Answering Calls Making Calls Basic FunctionsAnswering a Call With the Handset Making Calls Basic Functions Answering a Call with the Speaker Speaker- phone Mode Off-Hook Dialing Dialing/Making CallsOn-Hook Dialing Called party does not answer or is busy Switching to the Handset Switching to Speakerphone ModeNand s Other party answers with speaker Ending a Call Open ListeningActivating this function Deactivating this function Redialing a Number Turning the Microphone On and Off Connecting the other parties to each other Switching to the Party on Hold ToggleCalling a Second Party Consultation Hold Return to the first party Transferring a Call Using Variable Call Forwarding Call ForwardingDeactivating call forwarding Or e or for g Or for g Deactivating call forwarding no answer Using Call Forwarding No Answer Cfna Using Callback Storing a CallbackAnswering a Callback Checking and Canceling a Saved Callback Deleting a displayed entryEnding callback display If you make a mistake Saving Repertory Dialing Numbers on a Key Using Repertory Dialing Keys Adjusting the Ring Volume Telephone SettingsAdjusting the Ring Tone Adjusting the Speakerphone to the Room Acoustics Adjusting the Display to a Comfortable Rea- ding Angle Adjusting the Receiving Volume During a CallAdjusting the Display Contrast Display Backlight Making Calls Convenience Functions Rejecting CallsMaking Calls Convenience Functions Enabling and disabling handsfree answerback Using the Speakerphone Answering a Call with a Headset Ending the callSpeaking to visitors via the entrance telephone Accepting a Call From an Answering Machi- ne Retrieving the caller list Using a Caller List Displaying the call time and additional call informa- tion Ending retrievalDialing a station number from the caller list Removing an entry from the caller list Using station and system speed-dial numbers Using Speed-Dial Qmf Confirm Use the keypad to enter the desired name If applicable Select from Directory Alphanumeric Search Entry you wish to dial appears on the screen Qld Automatic Connection Setup/Immediate Con- nection/Hotline When the reserved trunk becomes freeReserve Trunk Assigning a Station Number/MSN Using Call Waiting During a CallAnswering a waiting call call waiting, camp-on Combining the calling parties into a three-party conference Or rhmd Turning the Call Waiting Tone On and Off Retrieving a parked call Parking a Call If the second party does not answer Conducting a ConferenceChecking which parties are in the conference Leaving a conference Activating Tone Dialing/DTMF Suffix Dialing Transferring a Call after Announcement If You Cannot Reach a Destination Call Waiting Camp-OnBusy Override Joining a Call in Progress Using Night Answer Entry Voice Mail EVM Configuring the Personal Voice Mailbox Activating the Personal Voice MailboxChecking the Personal Voice Mailbox Kmd Operating/Setting the Voice Mailbox and AutoAttendants Activating AutoAttendantsOpening the voice mailbox/AutoAttendant Step by Step Assigning Functions to Keys Saving Functions and Procedures Meaning of LED Signals for Saved Functions Fax details/answering machine Error messageMailbox CO Message Waiting If you make a mistake Assigning a Procedure Operating Steps to a Key Checking the Key Assignments Using Other Team Functions Using Other Team FunctionsTurning Group Call On and Off You belong to several groups You belong to a hunt group or a group call #=Leave all groups? =Rejoin all groups? Accepting a Call for Another Member of Your Team Turning Do Not Disturb On and Off Privacy/SecurityCaller ID Suppression Privacy/Security Activating the telephone to be monitored Monitoring a RoomDeactivating the telephone to be monitored Monitoring the room Lers Unauthorized UseTo lock and unlock the telephone Step by Step Saving Your PIN Displaying Call Charges Checking and Assigning Call ChargesChecking and Assigning Call Charges For the current call Dialing with Call Charge Assignment Using Other Functions/Services Appointments FunctionSaving Appointments Using Timed Reminders Or If you make a mistakeDeleting and checking a saved appointment Music on Hold Step by Step Using Functions in Isdn via Code Dia- ling Keypad Dialing Check Switch/Relay Status Operating a Switch Relay Turning off an Alarm Confirming/Deactivating an Alarm Reject on Busy Switching Telephone to Busy Fax Details and Message on Answe- ring MachineDeactivating indication System Administration Software Update Service CallEnable Remote Administration and Software Update Software Update Resetting the System PasswordSystem Administration/ Software Update Country Code Setting the Language/Country Select and confirm. This deletes all entered digits Setting Date and Time Configuring System Speed-Dial Num- bers If applicable Terminal Mode OptiPoint application module OptiPoint application module keyboardKeyboard Delete and Cancel key Terminal Mode optiPoint application moduleHotkeys Navi key Labeling Key Fields Labeling, Documentation and Accessories Labeling, Documentation and Accessories Using PC-based Telephony ApplicationsAttaching a Station Number Label Documentation Accessories Fixing Problems Telephone MaintenanceTroubleshooting Possible cause Responding to Error Messages on the ScreenPossible response Possible response Enter the correct number Possible cause Possible response Enter the correct code Possible cause Index Index Dialing Password 100 Set country Overview of Functions and Codes 102 103 Ref. No. A31003-H1200-B100-1-7619