Lexmark 3200 manual Scanning to e-mail, Create a scan to e-mail profile, Set up your scan profile

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4	Scanning to e-mail

Create a scan to e-mail profile

A scan profile includes all the necessary information about your originals and presets the MFP control panel to those settings.

Scan profiles are temporary destinations. A maximum of ten scan profiles can be stored. When the eleventh profile is created, the oldest is discarded.

Step 1: Set up your scan profile

1Type the IP address of the MFP in the URL field of your browser, and then press Enter.

2Click Create Scan Profiles.

3Click E-mail Scan Profile.

4Specify the recipient and the sender. You can assign a subject and add a message to the content of the e-mail.

5Select the scan type, resolution, and size of the original.

6Specify whether the file is to be sent as an e-mail attachment or as a Web link.

•Attachment -- a copy of the scanned document is sent attached to the e-mail message

•Web link -- the scanned document is sent to a storage area on a Web site and a Web link to that site is sent to the e-mail recipient

7Assign a profile name.

8Click Submit.

Step 2: Scan your original documents

1Locate the MFP. This must be the same MFP where the scan profile is stored.

2Load all pages in the automatic document feeder of the scanner. Place the pages according to the drawing on the scanner.

3On the control panel, press Fax/Scan Mode repeatedly until you see SCAN → PROFILE.

4Press Menu > repeatedly until you see your scan profile name.

Scanning to e-mail

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Contents 3100, 3200 MFP options United States Government Restricted Rights Edition OctoberContents Solving copy problems Solving scanning problems Examples of typical jobs Quick copiesJob 1 single Making copiesJob 3 use 2-up to save paper Job 2 mixed contentJob 4 duplex copies Examples of typical jobsJob 6 document with color Job 5 enlarge copiesAdjust copy quality Adjust copy qualityChange the brightness Set the copy sizeSelect the content Select the contentSave paper when you print Set Collation/Finishing featuresSet the duplex option Set the duplex optionFeature Select your copy mediaSelect your copy media Sending faxes Using fax destination shortcutsEntering a fax recipient number Sending faxesExamples of typical fax jobs Cancel an outgoing faxSelect a Scan to Fax destination Job 1 oneJob 2 multiple pages Job 3 mixed content text and graphicsJob 4 photo 400 x 400 dpi Job 5 colored original credit card receiptPress Fax Resolution, and then select fine Press Go/Send Create a scan profile Scanning to PCUse ScanBack utility Scanning to PCCreate a scan profile Use the MarkNet Web pagesCustom Scan to PC settings Custom Scan to PC settingsMenu Settings Description Custom Scan to PC settings Scanning to e-mail Set up your scan profileCreate a scan to e-mail profile Scan your original documentsScan to permanent e-mail destinations Scan to permanent e-mail destinationsScanning to FTP Scan to an FTP destinationUsing the MFP control panel Using the MFP control panelButton and menu key Menu and Menu Manual fax Menu does not Menu and Menu movesButton and menu key Content lets you Copy Media specifies Fax Resolution specifiesFunction modes Function modesMode Customize copy settings Customizing your MFP configurationRestore factory default settings Customizing your MFP configurationManually set basic fax information Manually set basic fax informationChange fax send and receive settings Create permanent fax destinationsCreate permanent fax destinations Adjust analog send fax options Adjust analog send fax optionsOption Description Adjust analog receive fax options Adjust analog fax log optionsAdjust analog receive fax options Adjust analog fax log options Adjust fax server options Scan to E-mail General SetupAdjust fax server options Create permanent e-mail destinations Create permanent e-mail destinationsCreate FTP destinations Create FTP destinationsScan value Content and output file Create an external destinations fileCreate an external destinations file Disable scan functions Disable scan functionsSpecify the external file Configure Job Accounting Configure Job AccountingTrack MFP usage Create accountsProtect the Job Account list Select a tracking modeList of tracking modes Mode DescriptionUse Validation mode to limit usage Use Validation mode to limit usageJob Accounting status messages Message DescriptionCommon problems and solutions Solving copy problemsSolving copy problems Problem SolutionError Description Copy error messagesCopy status messages Copy status messagesInstalled Copy error messagesClose Door No Duplex OptionSolve problems sending faxes Solving fax problemsSolving fax problems Common fax questionsSolve problems receiving faxes Solve problems receiving faxesSend fax status Receive fax statusSend fax status Receive fax errors Send fax errorsSend fax errors Work with destination listsPrint the destination lists Print the shortcut listWork with destination lists Connecting Solving network scan problemsScan to e-mail status Please WaitScan to FTP status Scan to FTP statusScan to e-mail errors Job Accounting statusJob Accounting status Mail server refused to Scan to e-mail errorsAccept mail from us Reply address Mail server rejected oneScan to FTP errors Scan to FTP errorsPrint the destination lists Preventing paper jams Solving scanning problemsSolve scanner problems Solve scanner problemsIndex IndexIndex