Lexmark 3200 manual Create permanent e-mail destinations

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5Enter a subject (descriptive name) and a generic message. This information appears on all e-mail scanned to permanent e-mail destinations.

6To store scanned documents on a Web site and send only a Web link in the e-mail, complete the Web link section.

7After entering your choices, click Submit.

Create permanent e-mail destinations

When creating an e-mail destination, you must decide what kind of e-mail the recipient will receive. You can send a document scanned to e-mail as an:

•Attachment -- a copy of the scan output file is sent attached to the e-mail message

•Web link -- scan output file is sent to a Web site and only a Web link is sent in the e-mail

Create a separate recipient entry for each e-mail type and give them unique names easily identified in the e-mail destinations list.

1Type the IP address of the MFP in the URL field of your browser, and then press Enter.

2Click Configuration.

3Click Manage Destinations.

4Click E-mail Destinations Setup.

5Enter a unique name for the e-mail recipient and specify the e-mail address.

Note: You can create an e-mail distribution list by creating a destination containing multiple e-mail recipients. Place a comma after each e-mail address you enter. Assign a unique name to the destination that identifies it as an e-mail distribution list.

6Select which type of Scan to e-mail you want to send. Attachment is the most common choice, but you can avoid attaching large scan output files to e-mail if you use a Web link.

Here is an example of one e-mail recipient with two unique names.

Name	Address	Type	Shortcut
Smith, Jane	smith@mailgw.anywhere.com	Attachment	5
Smith, Jane2	smith@mailgw.anywhere.com	Web link	6

7Select scan type and resolution.

8If you want, enter a shortcut number (1— 245) to identify the recipient. A shortcut number lets you rapidly find your e-mail recipient by pressing # on the numeric keypad, and entering the

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Contents 3100, 3200 MFP options United States Government Restricted Rights Edition OctoberContents Solving copy problems Solving scanning problems Making copies Quick copiesExamples of typical jobs Job 1 singleExamples of typical jobs Job 2 mixed contentJob 3 use 2-up to save paper Job 4 duplex copiesJob 6 document with color Job 5 enlarge copiesSet the copy size Adjust copy qualityAdjust copy quality Change the brightnessSelect the content Select the contentSet the duplex option Set Collation/Finishing featuresSave paper when you print Set the duplex optionSelect your copy media FeatureSelect your copy media Sending faxes Using fax destination shortcutsSending faxes Entering a fax recipient numberJob 1 one Cancel an outgoing faxExamples of typical fax jobs Select a Scan to Fax destinationJob 5 colored original credit card receipt Job 3 mixed content text and graphicsJob 2 multiple pages Job 4 photo 400 x 400 dpiPress Fax Resolution, and then select fine Press Go/Send Scanning to PC Scanning to PCCreate a scan profile Use ScanBack utilityCreate a scan profile Use the MarkNet Web pagesMenu Settings Description Custom Scan to PC settingsCustom Scan to PC settings Custom Scan to PC settings Scan your original documents Set up your scan profileScanning to e-mail Create a scan to e-mail profileScan to permanent e-mail destinations Scan to permanent e-mail destinationsScanning to FTP Scan to an FTP destinationMenu and Menu Manual fax Menu does not Menu and Menu moves Using the MFP control panelUsing the MFP control panel Button and menu keyButton and menu key Content lets you Copy Media specifies Fax Resolution specifiesMode Function modesFunction modes Customizing your MFP configuration Customizing your MFP configurationCustomize copy settings Restore factory default settingsManually set basic fax information Manually set basic fax informationCreate permanent fax destinations Change fax send and receive settingsCreate permanent fax destinations Option Description Adjust analog send fax optionsAdjust analog send fax options Adjust analog receive fax options Adjust analog receive fax optionsAdjust analog fax log options Adjust analog fax log options Adjust fax server options Adjust fax server optionsScan to E-mail General Setup Create permanent e-mail destinations Create permanent e-mail destinationsCreate FTP destinations Create FTP destinationsCreate an external destinations file Scan value Content and output fileCreate an external destinations file Specify the external file Disable scan functionsDisable scan functions Create accounts Configure Job AccountingConfigure Job Accounting Track MFP usageProtect the Job Account list Select a tracking modeList of tracking modes Mode DescriptionMessage Description Use Validation mode to limit usageUse Validation mode to limit usage Job Accounting status messagesProblem Solution Solving copy problemsCommon problems and solutions Solving copy problemsCopy status messages Copy error messagesError Description Copy status messagesNo Duplex Option Copy error messagesInstalled Close DoorCommon fax questions Solving fax problemsSolve problems sending faxes Solving fax problemsSolve problems receiving faxes Solve problems receiving faxesSend fax status Send fax statusReceive fax status Work with destination lists Send fax errorsReceive fax errors Send fax errorsWork with destination lists Print the destination listsPrint the shortcut list Please Wait Solving network scan problemsConnecting Scan to e-mail statusScan to FTP status Scan to FTP statusJob Accounting status Scan to e-mail errorsJob Accounting status Reply address Mail server rejected one Scan to e-mail errorsMail server refused to Accept mail from usScan to FTP errors Scan to FTP errorsPrint the destination lists Preventing paper jams Solving scanning problemsSolve scanner problems Solve scanner problemsIndex IndexIndex