Lucent Technologies SYSTEM 85, System 75 Record and Send Messages, Printing All New Faxes at Once

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extension 5679)

An external local

3 5

( F L for fax local)

8 digits (for example, 9

telephone call

 

 

555 3201)

A long-distance telephone

3 5

5 ( F L D for fax long

10 digits (for example, 9

call

distance)

303 555 3201)

Printing All New Faxes at Once

See "Scan/Print Messages Quickly" later in this book.

Downloading a Fax or Email to a Modem-Equipped Computer

Downloading faxes or email to a modem-equipped PC or laptop is similar to printing from a fax machine with a handset.

To download a fax or email to a PC or laptop:

1.Set up your modem and fax-software:

a.Connect the fax modem to the computer with a serial cable (if you're using an external modem).

b.Connect your telephone wall jack to the modem jack marked "Line."

c.Connect the telephone set to the modem jack marked "Phone."

d.Disable the ANSWER ON (number of rings) and/or AUTOMATIC RECEIVE options in your fax-software dialogue.

e.Enable the MANUAL RECEIVE in your fax-software dialogue.

2.Place a call to your mailbox from the telephone handset.

3.Press 2 to listen to the message.

4.Press * 1 to print.

5.Press * 6 to print on the fax machine from which you are calling. (Here, your PC or laptop substitutes for the fax machine.)

6.At the prompt, select MANUAL RECEIVE from the fax-software dialogue.

NOTE:

Your fax dialogue choice may be labeled something other then MANUAL RECEIVE. Common alternates are START, CONNECT, RECEIVE, or PRINT. Press whatever key begins the downloading process.

Record and Send Messages

Sending voice, fax, and voice-fax messages from your mailbox are similar tasks, but there are important differences:

You can record and send a voice message from any telephone.

You can send a fax or voice-fax message from any telephone attached to a fax machine.

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Contents DEFINITY/SYSTEM 75/SYSTEM Intuity Audix 4 Users GuideFederal Communications Commission FCC Statement Copyright 1999 Lucent Technologies All Rights ReservedLucent Technologies Fraud Intervention Trademark InformationWelcome Call Your Mailbox Your Voice MailboxVoice Prompts and Help Get Around in Your MailboxMain Menu Options Change Your Password Basic CommandsRecord Your Name Play backRecord a Greeting for Callers Recording Your Basic GreetingRecording a Special Greeting for Voice/Fax Messages Recording a Special Greeting for a Personal Fax ExtensionGet Messages Youve Received Listening to a Voice/Text/Email MessageResponding to a Message Acting on a MessageHandling a Call When You Hear Fax Tones Option OneFax Print Prefixes Option TwoPrinting Fax/Text/Email Messages Downloading a Fax or Email to a Modem-Equipped Computer Record and Send MessagesPrinting All New Faxes at Once Sending a Voice or Voice-Fax Message Sending a Fax-Only Message Sending a Voice-Fax Message by Forwarding a Fax Enhanced Delivery Options Leave a Message When a User Doesnt Answer To select your default fax/text message/email print number Set Fax/Text/Email Print OptionsOptional. Press Create Mailing ListsSelecting Autoprint/Autodelete Optional Page Deleting Addresses from a List Scanning List SummariesSet the Message Medium You Want to Get First Reviewing and Modifying a ListCall Types Setting the Preferred MediumCreate and Use Multiple Personal Greetings Assigning Greetings to Call Types Defining Call Types the First TimeChanging Call Types Activating Previously Recorded Greetings Scanning All GreetingsCheck and Reuse Outgoing or Filed Messages DEFEnterChecking the Status of Messages Youve Sent Changing and Resending a MessageResending a Message Reviewing and Deleting Entries from a Directory Create a Personal DirectoryCreating and Appending a Directory Return to the previous alias How to Use Directory AssistanceDelete # # Stop reviewingScan/Print Messages Quickly How the System Interprets Text/Email Page Notify Yourself When You Get New Messages Rules for Creating Text Messages You Send to Phone MailboxesSetting Up Outcalling Set Your Outcalling NumberScheduling Outcalling Responding to an Outcall Set Addressing OptionsTurning Outcalling On/Off Priority OutcallingSend a Broadcast Message Addressing a Message Before Recording ItSending a Broadcast Message Send Login Announcements Making a Message a Login Announcement Leave Messages with the Guest Password General Message Handling Leaving a Guest Password MessageMore Tips and Highlights Getting Messages Leaving Messages When No One Answers Mailing Messages Terms and Concepts Personal Fax Extension Multimedia messageHeader Fax-Tone callPreferred medium