Lucent Technologies System 75, SYSTEM 85 manual Sending a Voice or Voice-Fax Message

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Play back.

You can send a fax to your own mailbox and forward the fax (forwarding requires that you attach a voice comment).

Sending a Voice or Voice-Fax Message

NOTE:

This procedure says to record the message, then address it. For an alternative sequence, see "Addressing a Message Before Recording It" later in this book.

1.Press 1 from the Main Menu.

2.Record your voice message at the tone. (Optional): To edit, press one of the following:

1Pause. Press 1 again to continue recording.

2 3

*D (or * 3 ) Delete (and begin again).

3.Press # to approve the message.

4.To address, select one or more of the following:

Enter the user's extension and press#.

If the user is in a different location, you may need to also add a prefix.

Press *2. Spell out the user's name on the telephone keypad and press #. You can switch back and forth between addressing by extension and addressing by name by pressing *2.

Enter an enhanced list extension and press #.

An enhanced list is a large list of users that your administrator makes. The system automatically forwards the message you send to each user in the enhanced list.

To send to a mailing list:

a.Press * L to access a list.

b.Enter the list owner's extension and press#. If you're the owner, press#.

c.Enter the list ID (name) and press #.

5.Press # to approve the address.

6.(Optional): To attach a fax, press 5.

This option works only if you are using a phone attached to a fax machine.

7.Press # to send. Or, enter other options, and press # to send. See "Enhanced Delivery Options" later in this book.

If attaching a fax, do the following:

a. Load the document into the fax machine.

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Contents Intuity Audix 4 Users Guide DEFINITY/SYSTEM 75/SYSTEMTrademark Information Copyright 1999 Lucent Technologies All Rights ReservedLucent Technologies Fraud Intervention Federal Communications Commission FCC StatementWelcome Your Voice Mailbox Call Your MailboxGet Around in Your Mailbox Main Menu OptionsVoice Prompts and Help Basic Commands Change Your PasswordPlay back Record Your NameRecording Your Basic Greeting Record a Greeting for CallersRecording a Special Greeting for a Personal Fax Extension Recording a Special Greeting for Voice/Fax MessagesListening to a Voice/Text/Email Message Get Messages Youve ReceivedActing on a Message Responding to a MessageOption One Handling a Call When You Hear Fax TonesOption Two Printing Fax/Text/Email MessagesFax Print Prefixes Record and Send Messages Printing All New Faxes at OnceDownloading a Fax or Email to a Modem-Equipped Computer Sending a Voice or Voice-Fax Message Sending a Fax-Only Message Sending a Voice-Fax Message by Forwarding a Fax Enhanced Delivery Options Leave a Message When a User Doesnt Answer Set Fax/Text/Email Print Options To select your default fax/text message/email print numberCreate Mailing Lists Selecting Autoprint/Autodelete OptionalOptional. Press Page Scanning List Summaries Deleting Addresses from a ListReviewing and Modifying a List Set the Message Medium You Want to Get FirstSetting the Preferred Medium Create and Use Multiple Personal GreetingsCall Types Defining Call Types the First Time Changing Call TypesAssigning Greetings to Call Types Scanning All Greetings Activating Previously Recorded GreetingsDEFEnter Check and Reuse Outgoing or Filed MessagesChanging and Resending a Message Checking the Status of Messages Youve SentResending a Message Create a Personal Directory Creating and Appending a DirectoryReviewing and Deleting Entries from a Directory # # Stop reviewing How to Use Directory AssistanceDelete Return to the previous aliasScan/Print Messages Quickly How the System Interprets Text/Email Page Rules for Creating Text Messages You Send to Phone Mailboxes Notify Yourself When You Get New MessagesSet Your Outcalling Number Setting Up OutcallingScheduling Outcalling Priority Outcalling Set Addressing OptionsTurning Outcalling On/Off Responding to an OutcallAddressing a Message Before Recording It Send a Broadcast MessageSending a Broadcast Message Send Login Announcements Making a Message a Login Announcement Leave Messages with the Guest Password Leaving a Guest Password Message More Tips and HighlightsGeneral Message Handling Getting Messages Leaving Messages When No One Answers Mailing Messages Terms and Concepts Fax-Tone call Multimedia messageHeader Personal Fax ExtensionPreferred medium