Avaya 5620 manual Overview of the Function Keys, Programming Your Own Features

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Function Keys

Overview of the Function Keys

Both , Function Keys and Soft Keys can be used to access a range of system features. The display adjacent to the key shows the feature name.

Some of these features are default features, for example SpDial, Log and Option which are always available. Others are system features that can only be programmed by the System Administrator for Function Keys. See Function Key Programming.

In addition, there are a number of System Features that you can always access yourself by the use of short codes. Refer to System Features Introduction for details of System Features that you can always access yourself by dialing short codes, e.g. *17 to listen to your voicemail messages.

The main screen has four pages. This means that the eight and Function Keys on each page could be used for up to 24 features. However, it is strongly recommended that all three Call Appearance keys remain at their default settings. Hence, there are 21 soft Function Keys that can be allocated to system features.

To move between pages use the and keys. In the following example:

•The first three keys have been set as call appearance lines.

•Keys 4 and 5 have been set to access the Admin and Admin1 programmable functions.

•Key 6 has been set to monitor system park slot 1. The indicates a call is currently parked in slot 1.

•Key 7 has been set to the SAC (Send All Calls) function.

•Key 8 has been set to VMOn, a function which toggle use of the user's voicemail mailbox on/off. The indicates that this function is currently on.

•Pressing either or would display the other two pages of programmed functions set for this phone.

Programming Your Own Features:

If the phone has been setup with either or both the Admin and Admin1 features assigned to display keys, you can select and program your own feature choices against other keys. See Function Key Programming.

4620/5620 Phone User Guide

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IP Office

Issue 2f (6th December 2005)

Page 24 Page 26
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Contents IP Office Table of Contents Table Of Contents Overview TelephoneVolume Controls Display and Feature buttonsMute and LED Indicator Headset and LED IndicatorCall Appearance Keys Call Appearance Keys Icons System FeaturesAnswer Incoming Calls Basic Call HandlingMake a Call Clearing a CallTo answer an incoming call Headset WorkingTo manually make a call To automatically make a callMute SpeakerphoneSpeed Dial HoldRedial Conference TransferSpeed Dials Accessing the Speed Dial Directory/Dialing a Speed DialOverview of Speed Dials Editing a Speed Dial Adding a Speed Dial from the Call LogDeleting a Speed Dial Adding a New Speed Dial Overview of the Call Log Using the Call LogTo Display an Individual Log Entry To Access the Call LogsTo Turn a Log Entry into a Speed Dial Making Calls from the Call LogTo Delete an Individual Log Entry To Delete All Entries from a LogChanging Options View IP SettingsPersonal Ringing Logging Off Contrast ControlReinstating the Phone Feature Button Labeling Display Language Selection Phone Screen on Answer Display Call TimersPhone Screen on Calling Call Appearance Width Message Display RateVisual Alerting Function Keys Programming Your Own FeaturesOverview of the Function Keys HGNS+ Function Key ProgrammingAdmin Pages Shorthand Programming ModeAdmin1 Longhand Programming Mode Introduction System FeaturesMaking Calls Answering CallsCall Forwarding Call WaitingDiverting Calls At another extensionDo Not Disturb To switch Do Not Disturb on/off with or without exceptionsVoicemail Default Feature Codes To enter web browsing mode Accessing External WAP WebsitesTo exit web browsing mode Press Phone Exit Web BrowsingWeb Navigation Controls Option Radio Buttons Entering DataText Entry Fields Submit ButtonsTesting the Telephones Lights and Display Management and TroubleshootingTroubleshooting No Options other than View IP Settings display You cannot dial out using any Speed Dial entriesYou cannot add an entry to the Speed Dial list You cannot dial out after selecting a call log entryButton Programmed 27 IndexExit Index 4620/5620 Phone User Guide IP Office Issue 2f 6th December
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