Avaya 5620 Display and Feature buttons, Message waiting lamp Used as follows, Right/Left, Options

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The Telephone

1.Display and Feature buttons:

The Call Appearance Keys allow the user to handle multiple calls with the display showing call information, e.g. the name/phone number, etc. There are four pages in the display; giving up to 24 system features that can be allocated to the function keys. See Call Appearance Keys and Overview of the Function Keys. The information displayed varies according to the active feature.

2.Message waiting lamp: Used as follows;

On (Continuous): There are new messages in your voicemail mailbox, or in another mailbox for which you have been configured to receive "Message Waiting Indication".

Flashing: The lamp can also be set to flash when the phone receives a call. See Visual Alerting.

3.Page Right/Left:

Shifts from one page to another in the same application when the display presents the paging indicator (). These buttons have no effect when the paging indicator is not displayed.

4.Options:

Displays the Options main screen, from which display and application settings can be updated

5.Call Handling Buttons:

Hold: Red button used to place a call on hold.

Transfer: Transfers a call to another phone.

Conference: Sets up conference calls with more than one other person.

Drop: Drops the current call or, if on a conference call, drops the last person to join the conference.

Redial: Redials the last number dialed or displays the last 6 numbers dialed from the phone, depending on configuration via the Options menu.

6.Numeric (Dialing) Pad:

Standard 12 button pad for dialing phone numbers.

7.Volume Controls:

Adjusts the handset, speaker, headset, or ringer volume, depending on which item is in use. As you increase or decrease the volume, the top display area provides either a speaker, headset, handset, or ringer icon to indicate for which item you are adjusting volume, followed by a visual “volume meter” showing the volume level. These buttons also control the volume of the key click sounds made when you press fixed buttons on the phone, such as the dial pad or softkeys.

8. Mute and LED Indicator:

Turns off the active Speaker, handset, or headset microphone to prevent the other person from hearing you. The associated LED lights steadily when the handset or headset is muted.

9. Headset and LED Indicator:

With a headset connected, changes audio control from the handset or speaker to the headset. The associated LED lights steadily when the headset is active. The headset jack socket is located on the base of the telephone underneath the front edge.

10. Speaker and LED Indicator:

Accesses the Speaker feature. The associated LED lights steadily when the Speaker is active.

11. Phone/Exit:

Displays the phone application main screen or, if applicable, exits the current IP Office based feature, such as Speed Dial or Call Log, and normalizes the display

12. Softkeys:

Used to navigate to or initiate certain features, such as Speed Dial or Call Log, as well as control certain actions within the features. These keys correspond to the text prompts in the display screen immediately above them.

4620/5620 Phone User Guide

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IP Office

Issue 2f (6th December 2005)

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Contents IP Office Table of Contents Table Of Contents Overview TelephoneVolume Controls Display and Feature buttonsMute and LED Indicator Headset and LED IndicatorCall Appearance Keys Call Appearance Keys Icons System FeaturesAnswer Incoming Calls Basic Call HandlingMake a Call Clearing a CallTo answer an incoming call Headset WorkingTo manually make a call To automatically make a callMute SpeakerphoneRedial HoldSpeed Dial Conference TransferOverview of Speed Dials Accessing the Speed Dial Directory/Dialing a Speed DialSpeed Dials Deleting a Speed Dial Adding a Speed Dial from the Call LogEditing a Speed Dial Adding a New Speed Dial Overview of the Call Log Using the Call LogTo Display an Individual Log Entry To Access the Call LogsTo Turn a Log Entry into a Speed Dial Making Calls from the Call LogTo Delete an Individual Log Entry To Delete All Entries from a LogPersonal Ringing View IP SettingsChanging Options Reinstating the Phone Contrast ControlLogging Off Feature Button Labeling Display Language Selection Phone Screen on Calling Display Call TimersPhone Screen on Answer Visual Alerting Message Display RateCall Appearance Width Overview of the Function Keys Programming Your Own FeaturesFunction Keys HGNS+ Function Key ProgrammingAdmin1 Shorthand Programming ModeAdmin Pages Longhand Programming Mode Introduction System FeaturesMaking Calls Answering CallsCall Forwarding Call WaitingDiverting Calls At another extensionVoicemail To switch Do Not Disturb on/off with or without exceptionsDo Not Disturb Default Feature Codes To enter web browsing mode Accessing External WAP WebsitesTo exit web browsing mode Press Phone Exit Web BrowsingWeb Navigation Controls Option Radio Buttons Entering DataText Entry Fields Submit ButtonsTesting the Telephones Lights and Display Management and TroubleshootingTroubleshooting No Options other than View IP Settings display You cannot dial out using any Speed Dial entriesYou cannot add an entry to the Speed Dial list You cannot dial out after selecting a call log entryButton Programmed 27 IndexExit Index 4620/5620 Phone User Guide IP Office Issue 2f 6th December