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Brother
MFC-925, FAX-920, FAX-930, FAX-940 E-mail manual
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Contents
Main
Available Models for each country
Page
T able of Contents
i
ii
Getting Started
Advanced Receiving Operations
Caller ID (Caller IDentification).................................................... 47
iii
Polling
Copy Functions
Before You Begin
Basic Sending Operations
iv
Making Voice Calls
Fax Forwarding
Setting Fax Storage Changing the Remote Access Code Remote Retrieval
Message Manager Mode
v
Remote Retrieval
Voice
Personal Mailbox
Recording the Second Level OGM
vi
Recording First Level OGM
Turning On Message Manager Plus
FAX/MFC Settings and Journal
Troubleshooting
WARNING! Miscellaneous approval conditions
Using This Manual
Finding Information
CHAPTER ONE
Introduction
2
Symbols Used In This Manual
About Fax Machines
Fax Tones and Handshake
ECM (Error Correction Mode)
4
FAX-920 Control P anel Overview
(MFC-925 panel keys are same as FAX-920)
Page
6
FAX-930 (and F AX-940 E-mail) Control Panel Overview
Page
Page
CHAPTER TWO
Installatio
(Example for U.K.)
n
Packing List
Make sure you have the following items:
Choosing a Location
Caution
Assembly
Attach the Document Support
12
Install the Printing Cartridge
14
Load Paper
Acceptable Paper
Connect the Handset
16
Connect the Power Cord
Connect the Telephone Line
Multi-Line Connections (PABXs)
If you are installing the machine to work with a PABX:
Ringer Equivalence Number (REN)
18
Using Extension Telephones
Connecting an External Telephone Answering Device (TAD)
Connections
Outgoing Message (OGM) of External TAD
20
Sequence of External TAD Reception
Connecting an External T elephone
22
Changing the Ribbon
Page
24
User-Friendly Programming
Function Mode
CHAPTER THREE
On-Screen Programming
26
Alternating Displays
FAX: NO. & START COPY: PRESS COPY MAIL:PRESS EMAIL
Function Selection T able
ON-SCREEN PROGRAMMING
2. SETUP RECEIVE
3. SETUP SEND
28
4. CANCEL JOB
5. INTERRUPT
6. SET QUICK-DIAL
7. PRINT REPORTS
8. REMOTE FAX OPT (FAX-920 and MFC-925 Only)
8. SETUP TAD (FAX-930 and FAX-940 E-mail Only)
9. SETUP MM PLUS (FAX-930 Only)
30
0. MISCELLANEOUS
CHAPTER FOUR
Initial Setup
Getting Started
Setting the Dialling Mode (Tone/Pulse)
DIALLING:TONE DIALLING:PULSE
Setting the Date and Time
32
ENTER YEAR:XX
ENTER MONTH:XX
ENTER DAY:XX
ENTER TIME:XX:XX
Entering Text
34
Inserting spaces
Making corrections
Repeating letters
Special characters and symbols
PABX and TRANSFER
Setting PABX
PBX:OFF
Setting the Clock Change
TO SUMMER TIME ?
36
Setting the Speaker V olume
Setting the Ring V olume
Memory Storage
Page
Basic Receiving Operations
Select Answer Mode
CHAPTER FIVE
40
Setting the Ring Delay
Setting the F/T Ring Time
RING TIME:30 SEC
42
Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE) (Only for FAX-930 and F AX-940 E-mail)
Fax Detect
Printing a Reduced Incoming Document
5.REDUCTION
44
Reception into Memory
6.MEM.RECEIVE
Printing a Fax from Memory (Only for FAX-920 and MFC-925)
Advanced Receiving Operations
Operation from an External or Extension Telephone
For F/T (Fax/Tel) Mode Only
46
Changing Remote Codes
To change Remote Codes
REMOTE ACT.:ON
ACT.CODE:*51
Caller ID (Caller IDentification)
Advantages of Caller ID
Set the Caller ID to ON
DISPLAY ID
48
How Does the Caller ID Work?
The Caller ID Appears on the Display When Your Telephone Rings
Helpful Hints
The Caller ID is Stored in Y our Machine s Memory
Selecting a Caller ID from the Memory for Call Reply
50
To Activate Certain Network Services When Using Call Reply
()
25)09/11 15:25 PRESS START KEY
Call Reply to DDI numbers via Caller ID
Polling
Secure Polling
Setup for Polling Receive
52
Setup for Polling Receive with Secure Code
Setup Delayed Polling Receive
SET TIME=15:25
THEN PRESS START
Sequential Polling
54
THEN PRESS START
DIALLING
Cancelling a Scheduled Job
4.CANCEL JOB
Copy Functions
Multiple Copies (For FAX-920/930/MFC-925 Only)
56
Reducing and Enlarging Copies (For FAX-920/930/ MFC-925 Only)
Multiple copies (For FAX-940 E-mail Only)
Before Y ou Begin
CHAPTER SIX
58
Manual Transmission
Automatic Transmission
Manual and Automatic Fax Redial
Basic Sending Operations
Composing an Electronic Cover Page
1.NOTE OFF 2.PLEASE CALL 3.URGENT 4.CONFIDENTIAL
Cover Page for Next Fax Only
1.NOTE OFF 2.PLEASE CALL 3.URGENT
60
Always Send Cover Page
Using a Printed Cover Page
62
Cover Page Message
Composing Y our Own Comments
Contrast
Resolution
Advanced Sending Operations
Overseas Mode
5.OVERSEAS MODE
64
Memory Transmission
Call Reservation
CALL RESERVE:OFF CALL RESERVE:ON
CALL MESSAGE:OFF CALL MESSAGE:ON
Print Sample Call Back Message
Delayed Transmission (Timer)
66
MEMORY 100%
Broadcasting
Next-Fax Reservation
NEXT-FAX RESERVD
Multiple Resolution Transmission
Setup for Polling T ransmit
68
Setup for Polling Transmit with Secure Code
Cancelling a Scheduled Job
4.CANCEL JOB
Interrupting Timer and Polling Transmit Jobs
INSERT DOCUMENT
70
Multiple Transmission
MULTI TX 100%
Storing Numbers for Easy Dialling
Storing One T ouch Dial Number s
Shift
CHAPTER SEVEN
72
Super Tel-Index
Super Tel-Index Help/Memory
Assigning Each of the Four Super Tel-Index K eys a Name
A:
Storing Numbers to Each Key
A01:
74
Changing Stored Numbers as Super T el-Index
A:MOTHER
A04:0528242811
NAME:MIKE
How to use Quick-Dial Keys as Super Tel-Index Keys
Searching for a Name on the LCD
76
Speed-Dialling
Changing One T ouc h and Super Tel-Index Numbers
1.CHANGE 2.QUIT
Setting Number Groups for Broadcasting
Page
Page
Making Voice Calls
CHAPTER EIGHT
Manual Dialling
Telephone (Voice) Operation
80
One Touch Dialling
Super Tel-Index Dialling
Mute
Pause
Tone/Pulse
F/T (FAX/TEL) Mode
On Hook Dialling
82
Answering Calls with the Speakerphone (Only for FAX-930 and F AX-940 E-mail)
Tel Key (Only for F AX-920 and MFC-925)
CHAPTER NINE
Remote Fax Options
(FAX-920 and MFC-925)
Fax Forwarding
Programming a Fax Forwarding Number
FAX FWD:ON
Setting Fax Storage
FAX STORAGE:OFF
ERASE ALL DOC?
Changing the Remote Access Code
Remote Retrieval
Using Y our Remote Access Code
Remote Commands
Change Fax Forwarding Setting
86
Retrieve a Fax
Check the Receiving Status
Change Answer Mode
Exit Remote Operation
Retrieving the Memory Status List
Retrieving Fax Messages
88
Changing the Fax Forwarding Number
Message Manager Mode
Flexible Memory Settings (Message Store)
CHAPTER TEN
Message Manager
(Only for FAX-930 and FAX-940 E-mail)
90
Setting Up Message Manager
Setting the Message Store
DOC:OFF
VOICE:ON
Recording the Message Managers Outgoing Message (TAD MESSAGE)
Listening the Outgoing Message (OGM)
92
Erasing the Outgoing Message (OGM)
Activating Message Manager Mode
TAD:MSG MGR
Message Indicator
Playing V oice Messages and Memos
Printing a Fax Message
PRINT DOC?
94
Backup Printing Option
BACKUP PRINT:ON
Erasing Messages
To erase voice messages individually
Setting the Maximum Time for Incoming Messages
MESSAGE 35 SEC
Setting the T oll Saver
96
ICM Recording Monitor
Recording a Memo
Recording a Conversation
Fax Forwarding/Paging
Programming a Fax Forwarding Number
FAX FORWARD
FWD#:
Recording the Paging Outgoing Message (OGM)
PAGING MSG.
Remote Retrieval
Using the Remote Access Code
Changing the Remote Access Code
100
Remote control commands
Detail Operation
Remote Control Commands
Retrieving the Memory Status List
Retrieving Fax Messages
102
Changing the Fax Forwarding Number
Message Manager Plus
Start with a Plan
CHAPTER ELEVEN
Message Manager Plus
(Only for FAX-930)
104
Setting Up Message Manager Plus
Voice
Recording V oice Inf ormation in Memory Bo x
Playing V oice Information in Memory Bo x
Erasing V oice Information in Memory Bo x
Personal Mailbox
106
Recording Personal Mailbox OGM/Passwor d
BOX NO.:01
PASSWORD:XXXX
Playing Incoming Messages and Memos in Your Personal Mailbox
Erasing Incoming Messages and Memos from Your Personal Mailbo x
108
Recording a Memo in a Personal Mailbox
Remote Retrieval of Incoming Messages and Memos from Your Personal Mailbox
Recording the Second Level OGM
Playing the Second Level OGM
Erasing the Second Level OGM
Recording First Level OGM
MSG MGR PLUS
110
Playing the First Level OGM
Erasing the First Level OGM
Turning On Messa ge Manager Plus
FAX/MFC Settings and Journal
1.XMIT REPORT
2.JOURNAL
3.QUICK-DIAL
Printing Reports
112
Transmission Verification (Xmit) Report
Journal Period
JOURNAL PERIOD
CHAPTER THIRTEEN
Important Safety Instructions
114
BABT Approval (For FAX-930/940 E-mail/MFC-925 Only)
116
Page
118
Page
120
If Y ou Are Ha ving Difficulty with Your Machine
Printing or Receiving Faxes
Condensed Print and Horizontal Streaks; Top and Bottom of Sentences Cut Off
Vertical Black Lines When Receiving
Phone Line or Connections
122
Sending Faxes
Poor Transmitting Quality
Dialling Does Not Work
Vertical Black Lines When Sending
Packing and Shipping the Machine
Page
Page
126
Regular Maintenance
Cleaning the Scanner
Cleaning the Print Head
CHAPTER FIFTEEN
Specications
128
Glossary
130
Page
132
Index
A
B
D
E
134
H
I
J
L
S
T
V
Page
Accessory List
ARD
C
CCESS
A
138
Remote Commands
Change Fax Forwarding Setting
Retrieve a Fax
Check the Receiving Status