Recording Personal Mailbox OGM/Password | Brother MFC-925, FAX-930

106 C H A P T E R E L E V E N

Recording Personal Mailbox OGM/Password

1Press Menu, 9, 3. The screen prompts you to select a mailbox number.

BOX NO.:01

SELECT { } & SET

2Press Z or X to display your selected mailbox number.

3Press Set when the screen displays the selected mailbox. The screen then prompts you to enter a 4-digit password.

PASSWORD:XXXX

4Enter the 4-digit code you want to use as your password.

5Press Set.

6Press Record, then pick up the handset.

7Record an OGM (no longer than 20 seconds) that informs users they can send a fax or voice message.

8Replace the handset. The machine plays back your OGM.

9Press Stop to exit.

Playing Incoming Messages and Memos in Your Personal Mailbox

The screen displays whether it has received any messages. If any mailboxes contain messages, the screen will alternately display the numbers of those mailboxes, with how many VOICE and DOCUMENT messages the Message Manager has stored.

To listen to voice messages and memos that have been left in your mailbox, or to print faxes from your mailbox, you will need your 4-digit password.

1Press Play, while holding down Shift.

2Press Z or X to display the mailbox number you want to select.

3Press Set. The screen then prompts you to enter your 4-digit password.

4Enter your password.

5Press Set. The machine plays back voice incoming messages and memos stored in the mailbox, then prints faxes stored in the mailbox.

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Brother MFC-925, FAX-930, FAX-940 E-mail, FAX-920 manual Recording Personal Mailbox OGM/Password, Passwordxxxx

Contents

Page Available Models for Each country Pan European Approvals Information Only for FAX-920 Important Safety Warning Table of Contents To select or change your Answer Mode Iii Recording the Message Manager’s Outgoing Message 100 110 Page Finding Information UsingThis ManualIntroduction Fax Tones and Handshake Symbols Used In This ManualAbout Fax Machines ECM Error Correction Mode Redial/Pause Help/Memory FAX-930 and FAX-940 E-mail Control Panel Overview Digital TAD A P T E R O N E Installation Packing List Choosing a Location Assembly Attach the Document Support Attach the Paper Wire Extension and Paper Support Install the Printing Cartridge Remove the stopper from the printing cartridge Acceptable Paper Load PaperConnect the Handset Connect the Power Cord Connect the Telephone Line Ringer Equivalence Number REN If you are installing the machine to work with a PabxMulti-Line Connections PABXs Using Extension Telephones Outgoing Message OGM of External TAD Connecting an External Telephone Answering Device TADConnections Sequence of External TAD Reception Connecting an External Telephone Changing the Ribbon Blue Gear White Gear Machine User-Friendly Programming Function ModeOn-Screen Programming FAX NO. & Start Copy Press Copy Mailpress Email Alternating DisplaysFunction Selection Table Setup Send Cancel JOB Remote FAX OPT FAX-920 and MFC-925 Only Miscellaneous Initial Setup Setting the Dialling Mode Tone/PulseSetting the Date and Time Getting Started Setting the Station ID Enter YearxxEnter Monthxx Enter Dayxx Entering Text FAXTEL Name Setting the Beeper Volume Special characters and symbolsInserting spaces Making corrections Setting Pabx Setting the Clock ChangePabx and Transfer Pbxoff Select & SET Setting the Speaker Volume Setting the Ring Volume Memory Storage A P T E R F O U R Select Answer Mode Basic Receiving Operations To select or change your Answer Mode FAX only FAX/TEL Tadanswer Mach ManualFAX only FAX/TEL Manual Tadmsg MGR Ring TIME30 SEC Setting the Ring DelaySetting the F/T Ring Time Only for FAX-930 and FAX-940 E-mail Fax Detect Printing a Reduced Incoming Document Reduction Reception into Memory MEM.RECEIVE Operation from an External or Extension Telephone For F/T Fax/Tel Mode OnlyAdvanced Receiving Operations Changing Remote Codes To change Remote CodesRemote ACT.ON ACT.CODE*51 Caller ID Caller IDentification Set the Caller ID to onAdvantages of Caller ID Display ID Select & SET Caller ID Appears on the Display When Your Telephone Rings How Does the Caller ID Work?Caller ID is Stored inYour Machine’s Memory Helpful Hints Dialling Telephone Selecting a Caller ID from the Memory for Call ReplyPress Start KEY To Activate Certain Network Services When Using Call Reply Call Reply to DDI numbers via Caller ID Setup for Polling Receive PollingPrinting Caller ID List Secure Polling Enter FAX no Then Press Start Setup for Polling Receive with Secure CodePollingstandard Select & SET Pollingstandard Setup Delayed Polling ReceiveSequential Polling Dialling Cancelling a Scheduled JobCancel JOB PC Interface Copy FunctionsMultiple Copies For FAX-920/930/MFC-925 Only Reducing and Enlarging Copies For FAX-920/930/ MFC-925 Only Multiple copies For FAX-940 E-mail Only See Resolution in this Chapter Before You Begin Manual and Automatic Fax Redial Manual TransmissionAutomatic Transmission Basic Sending Operations Composing an Electronic CoverCover Page for Next Fax Only Please Call Urgent Confidential Coverpageoff Coverpageon Always Send CoverAccepted Next Using a Printed Cover Composing Your Own Comments Cover Page MessageContrast Resolution Overseas ModeOverseas Mode Advanced Sending Operations Memory Transmission Call ReservationCall Reserveoff Call Reserveon Call Messageoff Call Messageon Delayed Transmission Timer Print Sample Call Back Message Broadcasting Next-Fax ReservationMemory 100% Enter FAX no NEXT-FAX Reservd Multiple Resolution Transmission Setup for Polling Transmit Setup for Polling Transmit with Secure Code Interrupting Timer and Polling Transmit Jobs Insert Document Multiple Transmission Multi TX Storing Numbers for Easy Dialling Storing One Touch Dial Numbers Super Tel-Index Assigning Each of the Four Super Tel-Index Keys a Name Storing Numbers to Each KeySelect Quickdial Enter & SET Namemike Enter & SET Changing Stored Numbers as Super Tel-IndexAmother How to use Quick-Dial Keys as Super Tel-Index Keys Searching for a Name on the LCD Setting Number Groups for Broadcasting Changing One Touch Super Tel-Index NumbersSpeed-Dialling Change 2.QUIT Setup GROUPG0 Enter & SET Name Enter & SET A P T E R S E V E N Making Voice Calls Manual Dialling One Touch Dialling Super Tel-Index Dialling Mute PauseTone/Pulse On Hook Dialling Tel Key Only for FAX-920 and MFC-925 Remote Fax Options Fax ForwardingProgramming a Fax Forwarding Number FAX Fwdon Setting Fax Storage Changing the Remote Access CodeFAX Storageoff Select & SET Erase ALL DOC? UsingYour Remote Access Code Remote CommandsChange Fax Forwarding Setting Remote Retrieval Change Answer Mode Retrieve a FaxCheck the Receiving Status Exit Remote Operation Retrieving the Memory Status List Retrieving Fax Messages Changing the Fax Forwarding Number Manager Message Manager ModeFlexible Memory Settings Message Store Setting Up Message Manager Setting the Message StoreDocoff Select & SET Voiceon Select & SET TAD Message Listening the Outgoing Message OGMTAD Message Select & SET Activating Message Manager Mode Message IndicatorWhat Happens When the Memory Is Full Erasing the Outgoing Message OGM Print DOC? Playing Voice Messages and MemosPrinting a Fax Message Backup Printing Option Backup Printon Select & SETErasing Messages To erase voice messages individually Setting the Maximum Time for Incoming Messages Setting the Toll SaverTo erase messages all at once Erase ALL VOICE? Select & SET ICM Recording Monitor Recording a MemoRecording a Conversation Fax Forwarding/Paging Programming a Fax Forwarding Number Recording the Paging Outgoing Message OGMFAX Forward Paging MSG Using the Remote Access Code Programming the Paging NumberPaging PAG# Enter & SET Changing the Remote Access Code Remote Control Commands Remote control commands Detail Operation Retrieving the Memory Status List Changing the Fax Forwarding Number Start with a Plan Manager PlusMessage Manager Plus Setting Up Message Manager Plus VoiceRecording Voice Information in Memory Box Voice no Erasing Voice Information in Memory Box Personal MailboxPlaying Voice Information in Memory Box Recording Personal Mailbox OGM/Password Passwordxxxx To erase an individual message To erase all messages Recording the Second Level OGM Recording a Memo in a Personal Mailbox Recording First Level OGM Playing the Second Level OGMErasing the Second Level OGM MSG MGR Plus Erasing the First Level OGM Turning On Message Manager PlusPlaying the First Level OGM FAX/MFC Settings and Journal Xmit Report Journal QUICK-DIAL System Setup Memory StatusPrinting Reports To Print a Report Journal Period Transmission Verification Xmit ReportJournal Period Important Safety Instructions H a P T E R T H I R T E E N Babt Approval For FAX-930/940 E-mail/MFC-925 Only H a P T E R T H I R T E E N Maintenance TroubleshootingError Messages Check Paper H a P T E R F O U R T E E N Clean UP Scanner COMM.ERRORConnection Fail Disconnected Machine Error Press Stop KEY Printer FaultScanner Error No RESPONSE/BUSY Phone Line or Connections IfYou Are Having Difficulty withYour MachinePrinting or Receiving Faxes Sending Faxes Handling Incoming Calls Transmission Verification Report Prints Resulterror Packing and Shipping the Machine H a P T E R F O U R T E E N Close the carton Cleaning the Print Head Regular MaintenanceCleaning the Scanner Type Automatic redial Glossary L O S S a R Y O S S a R Y L O S S a R Y Index Personal Mailbox Remote Retrieval Remote Commands Standard Resolution N D E Accessory List Model Name Description Remote Commands Declaration of Conformity UK/S.AF/IRE