Message Manager Mode | Brother FAX-920, MFC-925, FAX-930 guide

C10H AMessageP T E R T E N89

Manager

(Only for FAX-930

and FAX-940 E-mail)

Message Manager Mode

See “Recording Message Manager Outgoing Message” in this chapter

Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 15 minutes of voice messages, or up to 20 pages of fax messages. The actual number of pages stored in memory varies depending on the content and the resolution used. Memory is shared between fax and voice messages, which are stored on a “first-come, first-served” basis. Any voice or fax message can be retrieved remotely.

You must record an Outgoing Message in order to use the Message Manager Mode.

Flexible Memory Settings (Message Store)

Message Manager Mode offers you six flexible memory settings, so that you can decide which kinds of messages you want to receive.

1.DOC:ON, VOICE:ON Both voice and fax messages are stored. You can use the Fax Forwarding or Paging features and retrieve voice and fax messages remotely.

2.DOC:ON, VOICE:EXT You need an external answering machine connected to the fax machine for this setting. Fax messages are stored in the Message Manager memory, but voice messages are stored in your external answering machine. Retrieve voice messages from the external answering machine. You cannot use the Paging feature for voice message with this setting.

Image 99

Brother FAX-920, MFC-925, FAX-930, FAX-940 E-mail manual Message Manager Mode, Flexible Memory Settings Message Store

Contents

Page Pan European Approvals Information Only for FAX-920 Available Models for Each country Important Safety Warning Table of Contents To select or change your Answer Mode Iii Recording the Message Manager’s Outgoing Message 100 110 Page UsingThis Manual IntroductionFinding Information Symbols Used In This Manual About Fax MachinesFax Tones and Handshake ECM Error Correction Mode Redial/Pause Help/Memory FAX-930 and FAX-940 E-mail Control Panel Overview Digital TAD A P T E R O N E Packing List Installation Choosing a Location Attach the Document Support Assembly Attach the Paper Wire Extension and Paper Support Install the Printing Cartridge Remove the stopper from the printing cartridge Load Paper Connect the HandsetAcceptable Paper Connect the Telephone Line Connect the Power Cord If you are installing the machine to work with a Pabx Multi-Line Connections PABXsRinger Equivalence Number REN Using Extension Telephones Connecting an External Telephone Answering Device TAD ConnectionsOutgoing Message OGM of External TAD Sequence of External TAD Reception Connecting an External Telephone Changing the Ribbon Blue Gear White Gear Machine Function Mode On-Screen ProgrammingUser-Friendly Programming Alternating Displays Function Selection TableFAX NO. & Start Copy Press Copy Mailpress Email Setup Send Cancel JOB Remote FAX OPT FAX-920 and MFC-925 Only Miscellaneous Getting Started Initial SetupSetting the Dialling Mode Tone/Pulse Setting the Date and Time Enter Dayxx Setting the Station IDEnter Yearxx Enter Monthxx Name Entering TextFAX TEL Making corrections Setting the Beeper VolumeSpecial characters and symbols Inserting spaces Pbxoff Select & SET Setting PabxSetting the Clock Change Pabx and Transfer Setting the Ring Volume Setting the Speaker Volume Memory Storage A P T E R F O U R Basic Receiving Operations Select Answer Mode Tadmsg MGR To select or change your Answer ModeFAX only FAX/TEL Tadanswer Mach Manual FAX only FAX/TEL Manual Setting the Ring Delay Setting the F/T Ring TimeRing TIME30 SEC Fax Detect Only for FAX-930 and FAX-940 E-mail Reduction Printing a Reduced Incoming Document MEM.RECEIVE Reception into Memory For F/T Fax/Tel Mode Only Advanced Receiving OperationsOperation from an External or Extension Telephone ACT.CODE*51 Changing Remote CodesTo change Remote Codes Remote ACT.ON Display ID Select & SET Caller ID Caller IDentificationSet the Caller ID to on Advantages of Caller ID Helpful Hints Caller ID Appears on the Display When Your Telephone RingsHow Does the Caller ID Work? Caller ID is Stored inYour Machine’s Memory Selecting a Caller ID from the Memory for Call Reply Press Start KEYDialling Telephone Call Reply to DDI numbers via Caller ID To Activate Certain Network Services When Using Call Reply Secure Polling Setup for Polling ReceivePolling Printing Caller ID List Setup for Polling Receive with Secure Code Pollingstandard Select & SETEnter FAX no Then Press Start Setup Delayed Polling Receive Sequential PollingPollingstandard Cancelling a Scheduled Job Cancel JOBDialling Copy Functions Multiple Copies For FAX-920/930/MFC-925 OnlyPC Interface Multiple copies For FAX-940 E-mail Only Reducing and Enlarging Copies For FAX-920/930/ MFC-925 Only Before You Begin See Resolution in this Chapter Manual Transmission Automatic TransmissionManual and Automatic Fax Redial Please Call Urgent Confidential Basic Sending OperationsComposing an Electronic Cover Cover Page for Next Fax Only Always Send Cover Accepted NextCoverpageoff Coverpageon Using a Printed Cover Cover Page Message ContrastComposing Your Own Comments Advanced Sending Operations ResolutionOverseas Mode Overseas Mode Call Messageoff Call Messageon Memory TransmissionCall Reservation Call Reserveoff Call Reserveon Print Sample Call Back Message Delayed Transmission Timer NEXT-FAX Reservd BroadcastingNext-Fax Reservation Memory 100% Enter FAX no Setup for Polling Transmit Multiple Resolution Transmission Setup for Polling Transmit with Secure Code Insert Document Interrupting Timer and Polling Transmit Jobs Multi TX Multiple Transmission Storing One Touch Dial Numbers Storing Numbers for Easy Dialling Super Tel-Index Enter & SET Assigning Each of the Four Super Tel-Index Keys a NameStoring Numbers to Each Key Select Quickdial Changing Stored Numbers as Super Tel-Index AmotherNamemike Enter & SET Searching for a Name on the LCD How to use Quick-Dial Keys as Super Tel-Index Keys Change 2.QUIT Setting Number Groups for BroadcastingChanging One Touch Super Tel-Index Numbers Speed-Dialling Name Enter & SET Setup GROUPG0 Enter & SET A P T E R S E V E N Manual Dialling Making Voice Calls Super Tel-Index Dialling One Touch Dialling On Hook Dialling MutePause Tone/Pulse Tel Key Only for FAX-920 and MFC-925 FAX Fwdon Remote Fax OptionsFax Forwarding Programming a Fax Forwarding Number Erase ALL DOC? Setting Fax StorageChanging the Remote Access Code FAX Storageoff Select & SET Remote Retrieval UsingYour Remote Access CodeRemote Commands Change Fax Forwarding Setting Exit Remote Operation Change Answer ModeRetrieve a Fax Check the Receiving Status Retrieving Fax Messages Retrieving the Memory Status List Changing the Fax Forwarding Number Message Manager Mode Flexible Memory Settings Message StoreManager Voiceon Select & SET Setting Up Message ManagerSetting the Message Store Docoff Select & SET Listening the Outgoing Message OGM TAD Message Select & SETTAD Message Erasing the Outgoing Message OGM Activating Message Manager ModeMessage Indicator What Happens When the Memory Is Full Playing Voice Messages and Memos Printing a Fax MessagePrint DOC? To erase voice messages individually Backup Printing OptionBackup Printon Select & SET Erasing Messages Erase ALL VOICE? Select & SET Setting the Maximum Time for Incoming MessagesSetting the Toll Saver To erase messages all at once Fax Forwarding/Paging ICM Recording MonitorRecording a Memo Recording a Conversation Paging MSG Programming a Fax Forwarding NumberRecording the Paging Outgoing Message OGM FAX Forward PAG# Enter & SET Using the Remote Access CodeProgramming the Paging Number Paging Changing the Remote Access Code Remote control commands Detail Operation Remote Control Commands Retrieving the Memory Status List Changing the Fax Forwarding Number Manager Plus Message Manager PlusStart with a Plan Voice no Setting Up Message Manager PlusVoice Recording Voice Information in Memory Box Personal Mailbox Playing Voice Information in Memory BoxErasing Voice Information in Memory Box Passwordxxxx Recording Personal Mailbox OGM/Password To erase all messages To erase an individual message Recording a Memo in a Personal Mailbox Recording the Second Level OGM MSG MGR Plus Recording First Level OGMPlaying the Second Level OGM Erasing the Second Level OGM Turning On Message Manager Plus Playing the First Level OGMErasing the First Level OGM To Print a Report FAX/MFC Settings and JournalXmit Report Journal QUICK-DIAL System Setup Memory Status Printing Reports Transmission Verification Xmit Report Journal PeriodJournal Period Important Safety Instructions H a P T E R T H I R T E E N Babt Approval For FAX-930/940 E-mail/MFC-925 Only H a P T E R T H I R T E E N Check Paper MaintenanceTroubleshooting Error Messages H a P T E R F O U R T E E N Disconnected Clean UP ScannerCOMM.ERROR Connection Fail No RESPONSE/BUSY Machine Error Press Stop KEYPrinter Fault Scanner Error IfYou Are Having Difficulty withYour Machine Printing or Receiving FaxesPhone Line or Connections Handling Incoming Calls Sending Faxes Packing and Shipping the Machine Transmission Verification Report Prints Resulterror H a P T E R F O U R T E E N Close the carton Regular Maintenance Cleaning the ScannerCleaning the Print Head Type Automatic redial Glossary L O S S a R Y O S S a R Y L O S S a R Y Index Personal Mailbox Remote Retrieval Remote Commands Standard Resolution N D E Model Name Description Accessory List Remote Commands Declaration of Conformity UK/S.AF/IRE